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Student Records Assistant Jobs in Arizona (NOW HIRING)

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Arizona?

The most popular types of Student Records jobs in Arizona are:

What are popular job titles related to Student Records Assistant jobs in Arizona?

For Student Records Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Arizona look for?

The top searched job categories for Student Records Assistant jobs in Arizona are:

What cities in Arizona are hiring for Student Records Assistant jobs?

Cities in Arizona with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Exceptional Student Services Instructional Assistant

Peoria Unified School District

Glendale, AZ • On-site

$16.50 - $17.70/hr

Full-time

Re-posted 10 days ago

Peoria Unified School District rating

7.9

Company rating: 7.9 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

126th of 634 rated elementary and secondary schools

Job description

Position Type:
School Support Staff/Instructional Assistant
Date Posted:
7/24/2026
Location:
Copperwood Elementary - Glendale, AZ
Date Available:
07/30/2026
Closing Date:
08/24/2026
Position Title: Exceptional Student Services Instructional Assistant
Department: Exceptional Student Services
Supervisor: School Principal or Designee
Term of Employment: 9 months
Salary Classification: $16.50-$17.70 (DOE)
Job Summary: Join us in shaping the minds of tomorrow. Your support in the classroom paves the way for quality education. Are you passionate about education and eager to make a difference in students' lives? The Peoria Unified School District is seeking dedicated and enthusiastic individuals to join our team of Instructional Assistants who play a vital role is fostering compassion, collaboration, support and growth.
In this role, you will have the opportunity to:
  • Support Student Learning: Assist teachers in delivering engaging and effective lessons, while providing individualized attention to students, and fostering a positive learning environment.
  • Develop Valuable skills: Enhance your communication, organization and time management skills while gaining hands-on experience in the educational field.
  • Experience Diverse Daily Tasks: Enjoy a dynamic work environment with a variety of daily responsibilities, ensuring that no two days are the same.
  • Find Job Fulfillment: Take pride in helping students achieve their academic goals and witnessing their growth and progress.
  • Explore Career Opportunities: Use this role to gain experience and further your career in education, whether by specializing in areas like Special Education Needs (SEN) or pursuing a teaching degree.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.
Essential Duties and Responsibilities:
  • Support the diverse needs of students with disabilities on campus, guided by school administration and special education teams.
  • Assist students across multiple classroom settings to complete tasks, ensuring access to the general education curriculum and implementing teacher-directed accommodations, modifications, and behavior support plans as outlined in Individual Education Plans (IEP).
  • Foster the development of workplace skills and positive behaviors through teaching and modeling.
  • Provide proactive support in monitoring, intervening, and redirecting student behaviors to maintain a conducive learning environment, including the use of de-escalation techniques.
  • Aid students in utilizing assistive technology effectively to enhance their learning experiences.
  • Lead individual and small group activities under teacher direction to reinforce learning objectives.
  • Maintain accurate documentation and records for student files, ensuring timely updates to computerized records.
  • Assist students with activities of daily living, including eating, dressing, toileting, and mobility tasks.
  • Support the implementation of individual student programs for behavior, sensory needs, and academics, including behavior support plans and sensory integration strategies.
  • Perform additional duties as assigned, including but not limited to playground or cafeteria monitoring.

Knowledge and Skills:
  • Familiarity with relevant Federal, state, county, and city statutes, rules, policies, and procedures.
  • Understanding of Peoria Unified School District and departmental policies and procedures.
  • Knowledge of basic child development principles.
  • Strong organizational skills, ability to multitask, and attention to detail.
  • Proficiency in following oral and written instructions.
  • Ability to identify, prevent, and de-escalate negative behaviors effectively.
  • Skill in instructing and assisting students with self-help living skills.
  • Completion of training in CPR, First Aid, Nonviolent Crisis Intervention (CPI), and specialized training for students with disabilities.
  • Ability to establish and maintain effective working relationships with colleagues, students, parents, and other stakeholders.
  • Proficiency in operating personal computers and utilizing various software applications.

MINIMUM QUALIFICATIONS: A high school diploma or GED.
OTHER REQUIREI//IENTS:
  • Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
  • Must be able to pass a background clearance check.
  • Must be able to provide a Social Security number for AHCCS provider.
  • Must be able to obtain and maintain an Arizona driver's license.
  • Must be able to complete training and maintain certification in CPR, First Aid, Nonviolent Crisis Intervention (CPI), and specialized training for students with disabilities.
  • Must be able to physically restrain a student utilizing on of the OPi holds; must be able to run after students who are at risk of fleeing from a safe location.
  • May be required to demonstrate fluency in English: written and oral communications.
  • May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
  • May be required to lift students weighing up to 60 pounds.
  • May be required to work outside normal working hours.
  • May be required to travel to perform work functions.

Attachment(s):
  • Salary Schedule

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