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Student Records Assistant Jobs in Virginia (NOW HIRING)

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Virginia? The most popular types of Student Records jobs in Virginia are:
What are popular job titles related to Student Records Assistant jobs in Virginia? For Student Records Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Virginia look for? The top searched job categories for Student Records Assistant jobs in Virginia are:
What cities in Virginia are hiring for Student Records Assistant jobs? Cities in Virginia with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Spiritos School Administrative Assistant - Powhatan

Konnections Staffing

Powhatan, VA

$20 - $22/hr

Full-time, Part-time

Medical, Dental, Vision, PTO

Posted 13 days ago

Job description

School Administrative Assistant
Location: Powhatan, VA
Spiritos School- TASKIDS INC
Hours: 8AM - 4PM
Job Title: Administrative Assistant
Summary:
Provide comprehensive administrative support to school leadership and staff. Manage daily office operations, coordinate communication, maintain student records, assist with supplies, and serve as the primary contact for parents, students, and visitors.
Requirements:
  • High School Diploma or equivalent
  • Administrative support experience (school setting preferred)
  • Experience with children with special needs a plus
  • Strong verbal/written communication and organizational skills
  • Attention to detail and ability to multitask in a fast-paced environment
  • Professionalism, discretion, and confidentiality
  • Team player with the ability to work independently
  • Proficient in Microsoft Office and general office technology
  • Comfortable with Canva and managing social media platforms
  • Able to pass a background check
  • Flexible, reliable, and proactive attitude 
Key Responsibilities:
  • Manage phones, greet visitors, and oversee front desk operations
  • Maintain accurate student records and handle documentation
  • Support hiring by screening calls and verifying references
  • Coordinate with staff, students, and vendors
  • Manage inventory and office/classroom supplies
  • Assist with student transportation and event planning
  • Update school social media and design flyers/newsletters
  • Ensure the facility is organized, safe, and well-maintained
  • Uphold professionalism, confidentiality, and a positive, inclusive environment
 Expectations:
  • Demonstrate professionalism, reliability, and integrity
  • Communicate clearly and positively with all stakeholders
  • Support the school’s mission, vision, and values
  • Follow policies, procedures, and supervisory directives
  • Take initiative, collaborate with staff, and participate in ongoing learning
Physical Demands
  • Must have full physical dexterity/agility or be able to independently position self and perform all movements required (bending, kneeling, computer typing, standing, fetching documents from file cabinets).
  • Must have sufficient corrected or uncorrected vision to carry out all duties and responsibilities.
  • Need to be able to lift and carry pediatric population (weight ranging from 5 to 50 lbs.)
 
Benefits Offered:
Pay Range $20-$22 an hour, depending on experience, education and certification
Dental, Medical, Vision
We offer Paid Time Off and Health Benefits to full and Part Time Employees.