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Student Records Assistant Jobs in Virginia (NOW HIRING)

Sweet Briar College

$40K - $45K/yr

The Assistant Registrar assists in the technological and analytical support of the office and ... Assists in the maintenance of database and the data integrity of student records. Required ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Virginia? The most popular types of Student Records jobs in Virginia are:
What are popular job titles related to Student Records Assistant jobs in Virginia? For Student Records Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Virginia look for? The top searched job categories for Student Records Assistant jobs in Virginia are:
What cities in Virginia are hiring for Student Records Assistant jobs? Cities in Virginia with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Virginia as of July 2026, with employment types broken down into 47% Full Time, and 53% Part Time. Highlights an 100% In-person job distribution.

Assistant Registrar

Sweet Briar College

On-site

$40K - $45K/yr

Full-time

Posted 29 days ago

Job description

The Assistant Registrar assists in the technological and analytical support of the office and manages the daily operations of the Office of the Registrar.
Essential Responsibilities:
  • Works collaboratively with the Registrar to determine procedures and policies and the delivery of office services including registration, enrollment and degree verifications, term set up, final exam scheduling, and diploma printing;
  • Maintain degree audit software to include reviewing substitutions, waivers, degree progress, and curriculum changes;
  • Responsible for the maintenance, documentation, and coordination of multiple reporting systems such as Veterans Affairs reporting, student enrollment reporting with the National Student Clearinghouse, and electronic transcript service;
  • Serves as liaison with the Veterans Administration and coordinates services with the Financial Aid Office and the Business Office to ensure veteran benefits procedures are followed;
  • Prepares the schedule of courses for current and future terms and works with faculty members to ensure academic scheduling policies are adhered to;
  • Designs and generates reports that provide information to College administrators, faculty, and government agencies;
  • Responsible for transfer credit evaluations and recording of transfer credit; and
  • Assists in the maintenance of database and the data integrity of student records.

Required Qualifications:
  • Demonstrated strong technology and computer skills, including familiarity with Windows operating systems, and proficiency in Microsoft Office software and Microsoft Access;
  • At least 2 years of experience in higher education;
  • Ability to analyze and interpret data;
  • Ability to work both independently and in a team setting and to successfully handle multiple tasks/projects simultaneously;
  • Must display extraordinary attention to detail and possess strong communication and organizational skills; and
  • Must be able to handle confidential information appropriately.

Preferred Qualifications:
  • Bachelors degree;
  • Experience working in a Registrar's Office; and
  • Working knowledge of student information systems (Banner), degree audit and reporting software.

The salary range for this position is $40,000.00- $45,000.00 per year. This is commensurate with education and experience and will be determined in accordance with institutional guidelines.

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