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Student Records Assistant Jobs in Missouri (NOW HIRING)

Distinction

Student Records Clerk

Saint Louis, MO · On-site

$16 - $21.25/hr

Student Records Clerk Make a Difference Every Day Are you organized, detail-oriented, and ... Generate and distribute scheduled CIS reports. * Assist departments by providing timely and ...

Distinction LLC

Student Records Clerk

Saint Louis, MO · On-site

$16 - $21.25/hr

Student Records Clerk Make a Difference Every Day Are you organized, detail-oriented, and ... Generate and distribute scheduled CIS reports. * Assist departments by providing timely and ...

Columbia College

Student Success Coach

Columbia, MO · On-site

$20.20/hr

The Student Success Coach will assist the CARSS team in the implementation of processes, technology ... Maintain accurate student records, advising notes, and documentation in compliance with ...

Columbia College

Student Success Coach

Columbia, MO

$20.20/hr

The Student Success Coach will assist the CARSS team in the implementation of processes, technology ... Maintain accurate student records, advising notes, and documentation in compliance with ...

Columbia College

Student Success Coach

Osage Beach, MO · On-site

$20.20/hr

The Student Success Coach will assist the CARSS team in the implementation of processes, technology ... Maintain accurate student records, advising notes, and documentation in compliance with ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Missouri?

The most popular types of Student Records jobs in Missouri are:

What are popular job titles related to Student Records Assistant jobs in Missouri?

For Student Records Assistant jobs in Missouri, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Missouri look for?

The top searched job categories for Student Records Assistant jobs in Missouri are:

What cities in Missouri are hiring for Student Records Assistant jobs?

Cities in Missouri with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

Student Records Clerk

Distinction

Saint Louis, MO • On-site

$16 - $21.25/hr

Other

Posted 18 days ago

Job description

About Distinction, LLC
At Distinction, LLC, we believe careers should make a difference. As a Mississippi-based company operating the St. Louis Job Corps Center, our mission is to empower young adults with the education, career training, and life skills they need to build successful futures.
We're looking for enthusiastic, dedicated, and purpose-driven professionals who are passionate about helping others succeed. Whether you're mentoring students, supporting operations, or providing essential services, every role contributes to changing lives and strengthening our community.
Joining Distinction means more than starting a new job-it's becoming part of a team that values collaboration, respect, and personal growth. We offer competitive pay, a supportive work environment, and opportunities for professional development and career advancement.
If you're ready to make a lasting impact while growing your own career, we'd love to have you on our team.
Student Records Clerk
Make a Difference Every Day
Are you organized, detail-oriented, and passionate about helping others succeed? Join Distinction, LLC as a Student Records Specialist, where your work plays a vital role in supporting students as they build brighter futures through Job Corps.
In this role, you'll ensure student records are accurate, secure, and compliant while supporting the daily operations that help students thrive from enrollment through graduation.
What You'll Do
As our Student Records Clerk, you will:
Maintain Student Records
  • Process enrollment, separation, travel, accountability, and clothing allowance documentation.
  • Maintain complete, accurate, and confidential student files.
Manage Data & Systems
  • Utilize OASIS, CIS, Microsoft Office Suite, Outlook, and other electronic systems.
  • Enter, verify, and update student information with a high level of accuracy.
Ensure Compliance
  • Audit student records for accuracy and data integrity.
  • Identify discrepancies and make corrections as needed.
  • Maintain audit logs and compliance documentation.
Prepare Reports
  • Generate and distribute scheduled CIS reports.
  • Assist departments by providing timely and accurate student information.
Coordinate Student Services
  • Arrange student travel and ensure transportation documentation is complete.
  • Track accountability for travel documents and related records.
Support Student Payroll
  • Process documentation for student pay, allotments, and separations.
  • Coordinate with the Finance Department to ensure timely processing.
Maintain Organized Records
  • File, update, proofread, and maintain active and separated student records.
  • Organize documentation according to federal and organizational standards.

What We're Looking For
We're looking for someone who is:
Highly organized
Detail-oriented
Dependable and self-motivated
Comfortable working with confidential information
Passionate about helping young adults succeed
Qualifications
High School Diploma or High School Equivalency required
At least one (1) year of administrative or clerical experience
Experience working with youth is preferred
Strong written and verbal communication skills
Proficient in Microsoft Office and computer-based recordkeeping systems
Excellent organizational and multitasking abilities
Ability to lift up to 20 pounds
Valid driver's license with an acceptable driving record (unless waived by management)
Why Join Distinction?
Meaningful Work
Help transform the lives of young adults by supporting their educational and career success.
Career Growth
Take advantage of professional development and advancement opportunities.
Supportive Team
Work alongside dedicated professionals who are passionate about making a positive impact.
Competitive Pay & Benefits
Enjoy a rewarding career with a mission-driven organization that values its employees.
Ready to Make an Impact?
If you're looking for a career where your organizational skills, attention to detail, and passion for helping others truly matter, we'd love to hear from you!
Apply today and become part of a team that's changing lives-one student at a time.
The pay range for this role is:
18.50 - 19.23 USD per hour (St. Louis JCC Main)

Apply