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Student Records Manager Jobs (NOW HIRING)

USM

Student Records resources

San Diego, CA

... M counselling, Product Engineering, Business Intelligence, Data Management, SOA, BPM, Data ... Student Records resources Location: San Diego CA Duration: 6+ months Primary Skills: Student ...

USM

Peoplesoft Student Records

San Diego, CA

... M counselling, Product Engineering, Business Intelligence, Data Management, SOA, BPM, Data ... In-depth knowledge of the Student Records application and inherent design. Understanding and ...

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How much do student records manager jobs pay per year?

As of Jun 7, 2026, the average yearly pay for student records manager in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What does a Student Records Manager do?

A Student Records Manager is responsible for maintaining, securing, and updating student academic records within an educational institution. They ensure that all information related to enrollment, grades, transcripts, and graduation is accurate and compliant with relevant regulations such as FERPA. Student Records Managers also oversee the processing of requests for transcripts, verify student credentials, and may supervise staff involved in records management. Their work is essential for supporting students, faculty, and administrators with reliable academic documentation.

What are some common challenges faced by a Student Records Manager and how can they be addressed?

Student Records Managers often encounter challenges such as maintaining data accuracy, ensuring compliance with privacy regulations, and managing large volumes of records during peak periods like enrollment or graduation. Staying organized with robust record-keeping systems and regularly updating data helps mitigate errors. Collaborating closely with academic departments and IT teams can streamline processes, while ongoing training on regulations like FERPA ensures compliance. Proactive communication and attention to detail are crucial for overcoming these challenges and maintaining the integrity of student information.

What are the key skills and qualifications needed to thrive as a Student Records Manager, and why are they important?

To thrive as a Student Records Manager, you need expertise in records management, attention to detail, and a bachelor’s degree in a related field such as education administration or information management. Familiarity with student information systems (SIS), database software, and FERPA compliance is crucial. Strong organizational skills, confidentiality, and clear communication help ensure accuracy and trust when handling sensitive student data. These competencies are vital for maintaining data integrity, supporting academic operations, and safeguarding student privacy.
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Student Records Manager jobs near you
Infographic showing various Student Records Manager job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 65% Full Time, 29% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.
Student Records Technician

Student Records Technician

University of Southern California

Los Angeles, CA • On-site

$21.08 - $25.08/hr

Full-time

Posted 5 days ago

University Of Southern California rating

8.3

Company rating: 8.3 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

94th of 534 rated colleges and universities

Job description

The USC Admission Processing Center is seeking a Student Records Technician (Quality Assurance Technician) to join our team. Are you results-oriented? Do you have an eye for detail? Do you have a proven track record for accuracy in your data input? If so, our Quality Assurance Technician position may be of interest to you. The Quality Assurance Technician researches and responds to inquiries and requests for information. Enters student data and maintains student records database.
This role assists individuals requesting information by telephone, mail, and/or in person. Routes calls or takes messages as necessary. Ensures that system generated replies are sent to potential students, students or others requesting information. The following are among the core accountabilities for this position:
  • Data Entry of admission inquiry information into the Slate system
  • Responsible for the matching of current admission records or creation of new admission records in the Student Information System.
  • Prepping of financial aid documents
  • Tracking financial aid documents in the SIS and Dexflow systems.
  • Responsible for tax form data entry into the Student Information System.
  • Enter coursework grades and number of course units into DARWIN.
  • Produce Transfer Credit Reports

The selected candidate will be expected to enter, edit or ensure correctness of data or standard departmental documents. Set-up and maintain files and records, which may contain confidential student information. Perform other related duties as assigned or requested. This position reports to the Admission Processing Manager.
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values.
Please submit a cover letter and resume as part of your application.
The hourly range for this position is $21.08-$25.08. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
#LI-AW1
Job Qualifications
Minimum Education:
-High School or equivalent
Minimum Experience:
-1 Year
Minimum Field of Expertise:
-General office
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$147605.htmld

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About University of Southern California

Sourced by ZipRecruiter

The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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