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Student Records Manager Jobs (NOW HIRING)

USM

Student Records resources

San Diego, CA · On-site

... M counselling, Product Engineering, Business Intelligence, Data Management, SOA, BPM, Data ... Student Records resources Location: San Diego CA Duration: 6+ months Primary Skills: Student ...

USM

Peoplesoft Student Records

San Diego, CA

... M counselling, Product Engineering, Business Intelligence, Data Management, SOA, BPM, Data ... In-depth knowledge of the Student Records application and inherent design. Understanding and ...

Odessa College

Records Clerk -Student Worker

Odessa, TX · On-site

$14 - $18.50/hr

Position Details Position Information Working Title Records Clerk -Student Worker Position Status Part Time Department Record Management General Summary Temporary, part-time employment to assist ...

Tstc

Records Specialist

Waco, TX

Records Management: Facilitate the management of student records to maintain compliance with state, federal, and institutional standards, making necessary adjustments as required. Collaboration:

New

Tstc

Records Specialist

Harlingen, TX

Records Management: Facilitate the management of student records to maintain compliance with state, federal, and institutional standards, making necessary adjustments as required. Collaboration:

New

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How much do student records manager jobs pay per year?

As of Jul 21, 2026, the average yearly pay for student records manager in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What does a Student Records Manager do?

A Student Records Manager is responsible for maintaining, securing, and updating student academic records within an educational institution. They ensure that all information related to enrollment, grades, transcripts, and graduation is accurate and compliant with relevant regulations such as FERPA. Student Records Managers also oversee the processing of requests for transcripts, verify student credentials, and may supervise staff involved in records management. Their work is essential for supporting students, faculty, and administrators with reliable academic documentation.

What are some common challenges faced by a Student Records Manager and how can they be addressed?

Student Records Managers often encounter challenges such as maintaining data accuracy, ensuring compliance with privacy regulations, and managing large volumes of records during peak periods like enrollment or graduation. Staying organized with robust record-keeping systems and regularly updating data helps mitigate errors. Collaborating closely with academic departments and IT teams can streamline processes, while ongoing training on regulations like FERPA ensures compliance. Proactive communication and attention to detail are crucial for overcoming these challenges and maintaining the integrity of student information.

What are the key skills and qualifications needed to thrive as a Student Records Manager, and why are they important?

To thrive as a Student Records Manager, you need expertise in records management, attention to detail, and a bachelor’s degree in a related field such as education administration or information management. Familiarity with student information systems (SIS), database software, and FERPA compliance is crucial. Strong organizational skills, confidentiality, and clear communication help ensure accuracy and trust when handling sensitive student data. These competencies are vital for maintaining data integrity, supporting academic operations, and safeguarding student privacy.
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Student Records Manager jobs near you
Infographic showing various Student Records Manager job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.
Part-Time Student Records Assistant

Part-Time Student Records Assistant

Ozarks Technical Community College

Springfield, MO • On-site

$14.50 - $19/hr

Other

Posted 14 days ago

Ozarks Technical Community College rating

7.7

Company rating: 7.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

228th of 555 rated colleges and universities

Job description

Part-Time Student Records Assistant

Apply now Job no: 495044
Work type: Springfield Campus
Location: Springfield, MO
Categories: Academic Affairs, Part-Time Staff

JOB TITLE:  STUDENT RECORDS ASSISTANT                                                         DEPARTMENT:  REGISTRAR'S OFFICE

SALARY RANGE: $ 15.30/hour                                                                                     FLSA: NONEXEMPT

IMMEDIATE SUPERVISOR:  Assistant Registrar - Records & Registration

SCHEDULE DETAILS:  Part-time, 19.5 hours per week. Hours are flexible.

 

Position Summary

The part-time Student Records Assistant is responsible for maintaining, performing, and assisting with various tasks necessary in the day-to-day operations of the Registrar's Office. The assistant recognizes and maintains confidentiality of student records and information.

Essential Job Duties

  • Orders, prints, and prepares outgoing transcripts.
  • Monitors transcript processing portal and resolves action items.
  • Assists with Student Information requests.
  • Receives and processes e-mails.
  • Collects, sorts, and processes mail each day.
  • Scans and links documents to student accounts using the college's document imaging software.
  • Enters student data into the college's student information system with a high level of accuracy.
  • Conducts phone and email conversations with students and organizations regarding student records within the guidelines of FERPA.
  • Assists Student Affairs with student record cleanup and other tasks as assigned.
  • Exhibits exemplary attendance and punctuality.
  • Complies with college policies and procedures.
  • Performs other duties as assigned.
  • Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Required Knowledge, Skills & Abilities

  • High School Diploma or GED.
  • Data entry.
  • Time management.
  • Strong oral and written communication skills. 
  • Excellent listening, problem-solving, and organizational skills with excellent attention to detail.
  • Ability to work well with others.
  • Ability to use information technology for professional productivity, including word processing, electronic communications, databases, spreadsheets, and presentations.

 

Preferred Knowledge Skills & Abilities

  • Working experience with confidential records.
  • Previous experience in an office setting.
  • Experience with Colleague.
  • Working experience within a collegiate setting.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to finger/touch, handle, or feel; and talk or hear.  The employee must be able to move around their area, and operate a computer as needed.  Specific vision abilities required by this job include close vision. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS "AT-WILL."  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

Advertised: 06 Jul 2026 Central Daylight Time
Applications close: 17 Jul 2026 Central Daylight Time

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