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School Receptionist Jobs (NOW HIRING)

Diocese of Orlando

School Receptionist

Indialantic, FL · On-site

$13.50 - $17.75/hr

SUMMARY The Receptionist serves visitors by greeting, welcoming and directing them; notifies school personnel of visitors' arrival; maintains security and telephone system; performs routine ...

Diocese of Orlando

School Receptionist

Indialantic, FL

$13.50 - $17.75/hr

SUMMARY The Receptionist serves visitors by greeting, welcoming and directing them; notifies school personnel of visitors' arrival; maintains security and telephone system; performs routine ...

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How much do school receptionist jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for school receptionist in the United States is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.91 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a School Receptionist, and why are they important?

To thrive as a School Receptionist, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software, phone systems, and student information management systems is common in this role. Exceptional interpersonal skills, professionalism, and the ability to remain calm under pressure set top candidates apart. These skills ensure efficient school operations, a welcoming environment, and effective communication between staff, students, and visitors.

What Does a School Receptionist Do?

As a school receptionist, your responsibilities involve ensuring effective communication between school administrators, parents, students, and community members. You answer phone calls and emails, welcome visitors, and support teaching and administrative staff by providing information to students and parents. You also perform clerical duties, update records such as class schedules and academic transcripts, and coordinate meetings, including parent-teacher conferences. In some jobs, you also help the school’s leaders prioritize activities and decisions by maintaining the principal’s daily calendar as well as an events calendar for the campus. Other duties include maintaining school policy and procedure documents and presenting this information to visitors.

How to become a school receptionist?

To become a school receptionist, candidates typically need a high school diploma or equivalent and strong communication and organizational skills. Prior experience in customer service or administrative roles is beneficial, and proficiency with office software like Microsoft Office is often required. Some schools may also require background checks and basic knowledge of school procedures.

What is the difference between School Receptionist vs School Administrative Assistant?

AspectSchool ReceptionistSchool Administrative Assistant
CredentialsHigh school diploma; some roles may prefer additional certificationsHigh school diploma; some roles may require administrative certifications
Work EnvironmentFront desk, reception area, greeting visitors, answering phonesOffice setting, handling paperwork, scheduling, supporting staff
Employer & Industry UsagePrimary role in schools, educational institutionsCommonly used in schools for broader administrative support
Search & Comparison IntentOften compared for front desk and customer service dutiesCompared for administrative support and office tasks

The School Receptionist primarily manages front desk duties, greeting visitors, and answering calls, while the School Administrative Assistant handles broader administrative tasks like scheduling and paperwork. Both roles are essential in school environments, but the Receptionist focuses on front-facing interactions, whereas the Administrative Assistant provides more comprehensive support to staff and administration.

What are school receptionists?

School receptionists are administrative professionals who serve as the first point of contact at a school. They greet visitors, answer phone calls, handle inquiries, and manage the front desk area. Their responsibilities often include maintaining student records, assisting staff and students, and ensuring the smooth flow of communication within the school. School receptionists play a crucial role in creating a welcoming and organized environment for students, parents, and staff.

What are some common challenges faced by school receptionists and how can they be managed effectively?

School receptionists often juggle a variety of tasks, such as greeting visitors, answering phones, handling student attendance, and managing deliveries, all while maintaining a welcoming environment. One common challenge is balancing these responsibilities during peak times, such as mornings or lunch hours, when multiple requests may come in simultaneously. Effective time management, strong organizational skills, and clear communication with staff and administrators help manage these busy periods. Receptionists who stay calm under pressure and use digital tools for scheduling and record-keeping typically find it easier to stay organized and responsive.
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School Receptionist jobs near you
Infographic showing various School Receptionist job openings in the United States as of May 2026, with employment types broken down into 77% Full Time, and 23% Part Time. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $38,966 per year, or $18.7 per hour.
School Receptionist

School Receptionist

THE REGIS SCHOOL OF THE SACRED HEART

Houston, TX

$15 - $19.75/hr

Full-time

Posted 19 days ago

Job description

As a Sacred Heart Educator, the School Receptionist serves as the welcoming first point of contact for students, families, faculty, staff, and visitors to the school community. This role is responsible for managing front desk operations, supporting daily administrative functions, coordinating communications, and ensuring a professional, organized, and hospitable environment aligned with the mission and values of the school.
The School Receptionist must demonstrate professionalism, discretion, strong interpersonal skills, attention to detail, and the ability to manage multiple priorities in a fast-paced educational environment while aligned with the Sacred Heart Goals and Criteria and the mission of the school.


Our Regis Community
Founded in 1991, The Regis School of the Sacred Heart is an independent Catholic school where boys become scholars and gentlemen in the Sacred Heart tradition. Regis holds membership with the Network of Sacred Heart Schools and is accredited through the Independent Schools Association of the Southwest and the Texas Catholic Conference of Bishops Education Department.


As a Sacred Heart School, our mission is rooted in the Five Goals of Sacred Heart Education:
•    Goal One: A Personal and Active Faith in God
•    Goal Two: A Deep Respect for Intellectual Values
•    Goal Three: A Social Awareness that Impels to Action
•    Goal Four: The Building of Community as a Christian Value
•    Goal Five: Personal Growth in an Atmosphere of Wise Freedom


1. Front Desk & Reception Responsibilities

  • Serve as the primary point of contact for all visitors, parents, students, faculty, and vendors entering the school
  • Greet visitors in a professional, warm, and service-oriented manner
  • Manage the front desk reception area to ensure a welcoming, organized, and secure environment
  • Answer, screen, and direct incoming phone calls promptly and professionally
  • Respond to general inquiries and direct requests to the appropriate departments or personnel
  • Monitor visitor check-in procedures and maintain visitor logs in accordance with school safety protocols
  • Coordinate the issuance of visitor badges and ensure adherence to campus security procedures
  • Receive and distribute mail, deliveries, and packages
  • Assist with student sign-in/sign-out procedures and maintain accurate attendance-related documentation
  • Support front office traffic flow during arrival, dismissal, and special events


2. Administrative Support Responsibilities

  • Prepare correspondence, labels, forms, and reports as requested
  • Support substitute coordination by facilitating the check in and check out process
  • Support faculty administrative requests as needed


3. Parent, Student & Faculty Support

  • Provide courteous and responsive customer service to parents and families
  • Assist students who report to the front office for illness, appointments, early dismissal, or general assistance


4. Attendance & Student Operations Support

  • Assist with daily attendance tracking and reporting procedures
  • Support late arrival and early dismissal processes
  • Coordinate communication regarding attendance inquiries and student absences
  • Maintain accurate attendance and visitor records in accordance with school procedures
  • Assist with emergency contact verification and student release procedures


5. Event & Operational Coordination

  • Support logistics for school events, open houses, parent meetings, orientations, and admissions activities
  • Assist with campus hospitality arrangements for visitors and school functions
  • Support operational communication during emergency drills and campus procedures
  • Assist with maintaining orderly and professional front office operations throughout the school day


6. Communication & Systems Coordination

  • Maintain accurate contact information and front office records
  • Compile a complete faculty and staff directory for direct phone line extensions


7. Professional & Mission Alignment Responsibilities

  • Demonstrate professionalism, discretion, integrity, and strong customer service in all interactions
  • Foster a respectful, collaborative, and welcoming school environment
  • Maintain compliance with school policies, procedures, and safety standards
  • Support the mission, values, and culture of the all-boys educational environment aligned with the Sacred Heart Goals and Criteria
  • Participate in faculty meetings, professional development, and school initiatives as appropriate
  • Support school events and mission-centered activities during and beyond the regular school day
  • Perform additional duties as assigned to support school-wide operations
  • High school diploma required; associate’s or bachelor’s degree preferred
  • Minimum of 2 years of administrative, receptionist, or customer service experience preferred
  • Experience working in an educational environment preferred
  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities
  • Strong attention to detail and follow-through
  • Proficiency with Microsoft Office Suite, Google Workspace, and school management systems preferred
  • Ability to work collaboratively in a fast-paced, team-oriented environment
  • Professional demeanor and commitment to exceptional customer service

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