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Remote Medical Records Coordinator Jobs (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

Medical Records Indexer Location ... Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St ...

Integrated Management Strategies LLC

Remote Medical Coder

$19.25 - $24.25/hr

The role is fully remote within the US. We are proud of our national presence, and excited to offer ... medical record data. * Demonstrated ability to maintain minimum accuracy rating of 97% * US ...

Aptiv

Medical Records Technician (Remote) - Inpatient

$48K - $64K/yr

... Medical Records Technician (Coder) - Inpatient Facility (ICD-10-PCS) Location/Hours: Remote ... Support audits, corrective actions, and training efforts in coordination with the auditor and COR.

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

Medical Records Indexer Location ... Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St ...

PACS Inc

Regional Medical Records

$75K - $80K/yr

The Regional Medical Records Consultant will work closely with Medical Records Managers and various leadership roles throughout facilities within the region and staff to maintain the security and ...

Steno

Medical Records Associate

$26 - $29/hr

Medical Records Associate | Remote, Competitive Compensation +Premium Medical, Dental & Vision Coverage Why You Should Choose Steno At Steno, we're growing fast and transforming the litigation ...

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How much do remote medical records coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for remote medical records coordinator in the United States is $19.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a remote medical records coordinator?

To thrive as a Remote Medical Records Coordinator, you need strong organizational skills, attention to detail, and a background in health information management or a related field, often supported by an associate degree or certification like RHIT. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical terminology is typically required. Excellent communication, problem-solving, and time management skills help you efficiently coordinate with medical staff and handle sensitive information remotely. These competencies are vital to ensure accurate record-keeping, legal compliance, and seamless healthcare operations from a remote environment.

What are some common challenges faced by remote medical records coordinators and how can they be addressed?

Remote Medical Records Coordinators often encounter challenges such as ensuring the accuracy and confidentiality of patient records while working off-site, managing large volumes of electronic health information, and maintaining consistent communication with healthcare providers. To address these issues, coordinators should be well-versed in HIPAA regulations, utilize secure file-sharing platforms, and establish clear protocols for document handling. Regular virtual meetings and leveraging collaborative tools can also help maintain strong team connections and ensure that all records are up-to-date and error-free.

What is the difference between Remote Medical Records Coordinator vs Remote Medical Billing Specialist?

AspectRemote Medical Records CoordinatorRemote Medical Billing Specialist
CredentialsMedical records certification, HIPAA trainingMedical billing certification, coding credentials
Work EnvironmentHealthcare facilities, insurance companies, remote clinicsHealthcare providers, insurance companies, remote billing firms
Industry UsageManaging patient records, ensuring complianceProcessing insurance claims, coding, and billing
Search IntentManaging medical records remotelyHandling medical billing and claims remotely

The Remote Medical Records Coordinator primarily focuses on managing and maintaining patient records, ensuring compliance with privacy laws, and supporting healthcare documentation. In contrast, the Remote Medical Billing Specialist handles insurance claims, coding, and billing processes. Both roles require healthcare knowledge and certifications but serve different functions within the healthcare industry.

What is a remote medical records coordinator?

A Remote Medical Records Coordinator is a professional responsible for organizing, managing, and securing patients' medical records from a remote location, often working from home. They ensure that health information is accurate, up-to-date, and compliant with privacy regulations such as HIPAA. Their duties may include processing medical record requests, updating electronic health records (EHRs), and collaborating with healthcare providers to maintain data integrity. This role requires strong attention to detail, confidentiality, and proficiency with health information systems.
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Remote Medical Records Coordinator jobs near you
Infographic showing various Remote Medical Records Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $41,392 per year, or $19.9 per hour.

Medical Records Indexer

Aptive

Spokane, WA • Remote

$37K - $51K/yr

Full-time

Posted 23 days ago

Aptive Environmental rating

5.6

Company rating: 5.6 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

30th of 35 rated pest control companies

Job description

Job Title: Medical Records Indexer

Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205

Period of Performance: Base year 07/15/2026 - 07/14/2027, with four one-year option periods through 07/14/2031

Shift Schedule: Remote position; contractor may work any hours desired within compliance requirements.

Position Description: 

The Mann-Grandstaff VA Medical Center (VAMC) has a requirement for indexing of medical and administrative active record files into the Cerner/Oracle Electronic Health Record system. The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within the 12-month base period of performance. Accuracy is paramount, and the Indexer must maintain strict adherence to VA national policy, local VAMC policy, and applicable federal regulations governing indexing of protected health information.


  • Accurately attach images to the appropriate electronic health record elements.
  • Verify that images are uploaded correctly and are legible for viewing.
  • Locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record.
  • Index documents within the correct section, note title, date of service, and visit location.
  • Perform 100% internal QA on all work before submission.
  • Maintain indexing productivity of at least 15 administrative documents per hour and 10 NVCC/Fee (Non-VA Care) documents per hour.
  • Achieve a minimum 96% indexing accuracy rate per month.
  • Report all errors or discrepancies to the HIMS Supervisor or designee immediately upon discovery, regardless of error ownership.
  • Work with Health Information Management Section (HIMS) staff and management to determine workflow that best meets the needs of Mann-Grandstaff VAMC without interfering with day-to-day HIM operations.
  • Work with HIMS staff to establish how folders needed by HIMS staff will be accessed while 'in process' during indexing and delete reviewed documents from the W drive after QA is conducted.
  • Strictly follow VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures, including VHA Handbook 1907.01.

  • Knowledge and understanding of medical clinics and clinical documentation.
  • Ability to locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle.
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record.
  • Ability to verify that images are uploaded correctly and are legible for viewing.
  • Data entry skills with high attention to detail and accuracy.
  • Knowledge of computers, specifically Microsoft Office (Word and Excel).
  • Prior experience with Cerner/Oracle or comparable EHR document management systems preferred.
  • Must complete VA Cybersecurity/Privacy Training, VA Privacy and Information Security Awareness training, a Non-Disclosure Agreement (NDA), Cerner/Oracle Revenue Cycle System Training, and Cerner/Oracle PowerChart System Training prior to beginning work.

About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.


Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

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