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Records Supervisor Jobs (NOW HIRING)

City of Sedona, AZ

Police Records Technician

Sedona, AZ · On-site

Police Records Clerk Under general direction of the Police Records Supervisor, performs a variety of record keeping duties including data entry, maintaining and retrieving technical information from ...

City of Sedona

Police Records Technician

Sedona, AZ · On-site

Under general direction of the Police Records Supervisor, performs a variety of record keeping duties including data entry, maintaining and retrieving technical information from computerized criminal ...

Wellpath

Medical Records Clerk (Hourly)

South Burlington, VT · On-site

$16 - $19.75/hr

Ensure the confidentiality of all medical records information and complete forms for release of information, referring any questionable requests to the Medical Records Supervisor/Health Services ...

LifeSkills Connection, Inc.

Records Clerk

Sedro Woolley, WA · On-site

$20.78 - $20.79/hr

Position Records Clerk Reports To Student Records Supervisor Department Student Records FLSA STATUS Non-Exempt Primary Position Objectives Provide support for the student records function to ensure ...

Lifeskills Connection Inc.

Records Clerk

Sedro Woolley, WA · On-site

$20.78 - $20.79/hr

Position Records Clerk Reports To Student Records Supervisor Department Student Records FLSA STATUS Non-Exempt Primary Position Objectives Provide support for the student records function to ensure ...

Wellpath

Medical Records Clerk (Hourly)

Little Rock, AR · On-site

$14.25 - $17.75/hr

Ensure the confidentiality of all medical records information and complete forms for release of information, referring any questionable requests to the Medical Records Supervisor/Health Services ...

New

Wellpath

Medical Records Clerk

Kansas City, KS · On-site

$20.82 - $23.13/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

Wachtell Lipton

Records Technician

Manhattan, NY · On-site

$70K - $80K/yr

Records Technician The Records Technician plays a crucial role in providing direct support to the Records Supervisor and assumes responsibility for ensuring adherence to the Records department ...

New

Wellpath

Medical Records Clerk

Kansas City, KS · On-site

$15.75 - $19.25/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

Wellpath

Medical Records Clerk

Little Rock, AR · On-site

$14.25 - $17.75/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

City of Kent

Police Records Specialist

Kent, WA · On-site

$5.6K - $6.9K/mo

Under the direction of a Records Supervisor, incumbent performs a variety of communicative functions, and technical and clerical duties in support of the Kent Police Department. Work is characterized ...

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Records Supervisor information

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$32K

$63.2K

$92.5K

How much do records supervisor jobs pay per year?

As of Sep 12, 2026, the average yearly pay for records supervisor in the United States is $63,173.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $76,500.00 per year, depending on experience, location, and employer.

What does a records supervisor do?

A Records Supervisor oversees the management, organization, and maintenance of an organization's records and documents. They ensure that records are stored securely, are easily retrievable, and comply with legal and regulatory requirements. The role often involves supervising a team, implementing record-keeping policies, and training staff on proper records management procedures. Records Supervisors may also coordinate the destruction or archiving of documents according to retention schedules.

What are the key skills and qualifications needed to thrive as a records supervisor, and why are they important?

To thrive as a Records Supervisor, you need expertise in records management, organizational skills, and a background in information science or a related field, often supported by relevant certifications. Familiarity with electronic records management systems (ERMS), document control software, and data privacy regulations is typically required. Strong attention to detail, leadership, and effective communication are essential soft skills for overseeing staff and ensuring compliance. These skills and qualities are vital for maintaining accurate records, supporting organizational efficiency, and safeguarding sensitive information.

What are some common challenges faced by records supervisors, and how can they be addressed?

Records Supervisors often face challenges such as managing large volumes of sensitive data, ensuring compliance with regulations, and implementing efficient filing systems. Staying up-to-date with changing privacy laws and records management technologies can be demanding. To address these challenges, Records Supervisors should invest in ongoing training, foster strong communication within their teams, and leverage digital records management solutions to streamline processes and reduce errors.

What is the difference between Records Supervisor vs Records Clerk?

AspectRecords SupervisorRecords Clerk
Required CredentialsHigh school diploma; some roles may prefer associate's or bachelor's degreeHigh school diploma or equivalent
Work EnvironmentSupervisory role overseeing records management teams in offices or institutionsPerforming clerical tasks in office settings, handling record entry and filing
Employer & Industry UsageUsed in healthcare, legal, government, and corporate sectors for managing recordsCommon in similar sectors for basic record-keeping tasks
Comparison Search IntentUnderstanding supervisory responsibilities and qualificationsLearning about entry-level record-keeping duties

The main difference between a Records Supervisor and a Records Clerk lies in their responsibilities and experience level. The Records Supervisor oversees record management teams, ensuring accuracy and compliance, while the Records Clerk handles day-to-day data entry and filing tasks. Both roles are essential in maintaining organized records, but the supervisor position requires more experience and often additional certifications.

Is records management a stressful job?

Records management can be a demanding role due to the need for accuracy, organization, and adherence to privacy regulations. Supervisors often handle tight deadlines, data security, and staff coordination, which can contribute to workplace stress. However, the level of stress varies based on workload, organizational support, and experience.
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Records Supervisor jobs near you
Infographic showing various Records Supervisor job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $63,173 per year, or $30.4 per hour.

Records Specialist

Mount Prospect, IL • On-site

Village of Mount Prospect
Public Administration • 201 - 500 employees
Learn more about Village of Mount Prospectexternal

$56K - $67K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 9 days ago

Job description

Description:

The Village of Mount Prospect is seeking a qualified Records Specialist position within the Police Department. The Records Specialist of the Records Division is a civilian employee under direct supervision of the Records Supervisor. The police records specialist performs a wide variety of specialized clerical duties in support of the department including processing and maintaining documents, correspondence and coding reports, and providing information and assistance to other agencies and the public.


The Records Specialist effectively communicates, maintains confidentiality, and acts in a professional manner in all dealings with the general public and department personnel. This position makes responsible decisions in compliance with the orders, policies, procedures, rules and regulations of the department with the highest level of integrity.


Duties include, but are not limited to:


  • Provide excellent customer service to Police Department staff, other law enforcement agencies, and the public both in person, over the phone, and through electronic correspondence.
  • Compile, enter, record and organize a wide variety of police records including tickets, reports, warrants, memos, letters, reports, complaints, booking information, restraining orders, citations and fingerprint results.
  • Manage and distribute crime reports, traffic reports, citations, warnings or any other forms generated by Department to the appropriate personnel and agencies. Act as a liaison between the Police Department, State’s Attorney and the Circuit Clerk of Court office; maintain continuity between departments
  • Maintains LEADS ensuring accurate data entry, storage, and access; maintain compliance of records management system with various federal and state requirements.
  • Perform specialized tasks as assigned by the Records Supervisor or Administrative Commander, such as conducting criminal background checks, process and release reports in accordance with FOIA requirements, compile subpoena discovery for court dates, scan and verify traffic stop reports, and conduct generalized searches and inquiries.
  • Familiarize self with all aspects of the Records Division. Be able to fill in during absence of other specialists. 
  • Perform such other tasks as assigned by the Records Supervisor or Administrative Commander.
Requirements:

The candidate must have a High School Diploma or GED, a minimum of 1-2 years office experience, including customer service. General knowledge of Police Department policies, procedures, and LEADS (Law Enforcement Agency Data Systems) certified preferred. Ability to become LEADS (Law Enforcement Agency Data Systems) certified within six (6) months of date of hire.


Starting salary for this position is $56,525 - $67,829 when annualized, depending on qualifications.  Excellent benefits include IMRF pension, holiday, sick, personal and vacation time, comprehensive health plans, life insurance, longevity pay and 457 retirement plan. A complete job description is available by clicking here.  This position is FLSA non-exempt. The hours are Monday-Friday 9:00 A.M.- 5:00 P.M.


Position will remain open to the first 100 submissions. Post-offer candidates should be prepared to take a drug screening and undergo a thorough background investigation. Please contact Commander Chris Rondeau with any questions regarding the position at 847-870-5656. 


The Village of Mount Prospect is an Equal Opportunity Employer and strives to be a welcoming and inclusive place for all. People of diverse backgrounds, veterans and those with disabilities are encouraged to apply.

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