ZipRecruiter

Log In

1

Records Retention Jobs (NOW HIRING)

AETOS

Records Management Specialist

Washington, DC · On-site +1

The application of records retention rules and disposition policies. * Candidate must be able to design and implement the configuration of the RMS in regard to how records are ingested and how ...

AETOS

Records Management Specialist

Washington, DC

The application of records retention rules and disposition policies. * Candidate must be able to design and implement the configuration of the RMS in regard to how records are ingested and how ...

State of Washington

Records Consultant

Olympia, WA · On-site

$51K - $69K/yr

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

State of Washington

Records Consultant

Olympia, WA

$51K - $69K/yr

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

K2services

Senior Records Specialist

Boston, MA

$22 - $27/hr

This role is responsible for maintaining accurate records systems, ensuring compliance with retention policies, and supporting teams with timely record retrieval and organization. Key ...

Akerman

Records Coordinator

Miami, FL · On-site

Knowledge of Records Management principles, Records Retention principles & processes * Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools) * Minimum of 3 years Legal Records ...

Akerman

Records Coordinator

Orlando, FL · On-site

Knowledge of Records Management principles, Records Retention principles & processes * Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools) * Minimum of 3 years Legal Records ...

next page

Showing results 1-20

All JobsRecords Retention Jobs

Records Retention information

See salary details

$36.5K

$69K

$111K

How much do records retention jobs pay per year?

As of Jul 20, 2026, the average yearly pay for records retention in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is a Records Retention job?

A Records Retention job involves managing an organization's documents and records in compliance with legal, regulatory, and business requirements. Responsibilities typically include developing retention schedules, ensuring proper storage and disposal of records, and maintaining data security. The role helps organizations minimize risk, improve efficiency, and ensure compliance with industry regulations.

What are some typical challenges someone in a Records Retention role might face?

A Records Retention professional often encounters challenges such as keeping up with evolving regulations, ensuring consistent compliance across departments, and managing large volumes of physical and digital records. Balancing the need for data accessibility with privacy and security concerns can also be demanding, especially when responding to audits or record requests. Adapting to new technologies and improving filing or archiving processes are frequent parts of the job. By staying organized and proactive, you can help ensure information is reliably stored, easily retrievable, and properly disposed of when necessary.

What are the key skills and qualifications needed to thrive in the Records Retention position, and why are they important?

Excelling in Records Retention requires strong organizational skills, attention to detail, and an understanding of document management policies or regulatory compliance standards. Familiarity with electronic records management systems (ERMS), data archiving tools, and industry certifications like Certified Records Manager (CRM) is often preferred. Effective communication, discretion, and the ability to work independently or within teams are valuable soft skills. These competencies ensure that sensitive information is managed properly, legal obligations are met, and records are efficiently preserved or disposed of according to company guidelines.

More about Records Retention jobs
What cities are hiring for Records Retention jobs? Cities with the most Records Retention job openings:
What are the most commonly searched types of Records Retention jobs? The most popular types of Records Retention jobs are:
What states have the most Records Retention jobs? States with the most job openings for Records Retention jobs include:
What job categories do people searching Records Retention jobs look for? The top searched job categories for Records Retention jobs are:
Records Retention jobs near you
Infographic showing various Records Retention job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.

Records Management Specialist

AETOS

Washington, DC • On-site, Remote

Full-time

Re-posted 28 days ago

Job description

Company Description
AETOS LLC is a Minority Owned CVE Certified Service Disabled Veteran Owned Small Business (SDVOSB) providing information technology solutions focused on building a business that is customer-centered and performance-oriented. At Aetos, we specialize in developing IT solutions to optimize functionality and efficiencies for government and commercial clients to meet their business needs.
Job Description
Records Management Position Requirements:
The candidate will be responsible for maintaining and enhancing an established compliant Records Management System (RMS) in M365 SharePoint environment. The candidate must be knowledgeable of the capabilities inherent to an M365 platform, to include Purview, that apply to creating a compliant records management environment. Candidate must have knowledge of the following :
  • Metadata and how to effectively apply this in SharePoint
  • The creation and management of a taxonomy of Record Series Codes (RSC)
  • Security access controls
  • The organization of Case Files
  • The application of records retention rules and disposition policies.
  • Candidate must be able to design and implement the configuration of the RMS in regard to how records are ingested and how security controls will be applied.

Candidate must have a working knowledge of DOD 5015.02 standards as criteria for establishing a compliant records management environment and must also understand the concept of litigation hold requests, FOIA, and audit and business need hold requests. Candidate must also understand the concept of communicating with NARA to align with NARA policies. Candidate will be required to create and respond to communications for and from all types of functional and technical customers through a variety of formats such as conference calls, emails, NARA taskers and directives, Service Hold Requests, File Plans and annual NARA requests regarding records managed by and for the client. An example would be addressing the NARA directive to perform an annual Records Management Program (RMP) assessment survey and submit to NARA's ePortal.
Candidate will be responsible for maintaining a Record Maintenance Support process and System Maintenance Support process that provides ongoing RM support to assess problems, seek process improvements and adhere to Federal Regulations. Candidate will work with client to establish internal policy and other governance to ensure the following are addressed in the time and/or manner specified/acceptable by the appropriate authority:
  • Advise in Agency-wide Annual RM Training.
  • Assess and embed RM capabilities in the design of current, or new systems.
  • Create and maintain RM Governance Policy and Guidance.
  • Respond to RM related inquiries (24 hours).
  • Respond and support any requests for information needed because of audit or internal or external analysis.
  • Respond to NARA inquiries and surveys.
  • Implement revisions to records retention schedule.
  • Provide support to incidents or inquiries related to various matters related to the Agency's RM program to include but not limited to records security, records transitioning, incidents-damaged, lost-spillage, RMS, and archiving.
  • Provide administrative support and guidance for creating and maintain current file plans and associated taxonomy to better enable configuration of systems retaining Agency's records.

The candidate will work closely with the client's Record Manager and/or Records Owners the following actions will be implemented to maintain system support:
  • Implement steps that include identifying and maintaining a current list of staff responsible completing files, training designated staff how to complete records file plan, tracking designated staff for ongoing reference.
  • Refer to completed Files Plans or like documents to assess how best to configure/automate SharePoint Purview and SharePoint collaboration sites to manage recordkeeping and non-recordkeeping records in a secure manner, and when applicable the routing of permanent records to NARA.
  • Identify and prioritize records for transition to SharePoint such as Finance, Personnel and Audit related supporting documents.
  • Develop an Agency-wide RM awareness training program.
  • Establish forums that enables Records Liaisons, Records Custodians or staff in similar roles to communicate in a practical/efficient manner. For example, FAQ Web Site, and Brown Bag Meetings.
  • Issue taskers or similar requests periodically (at a minimum every 12 month) to Process Owners/Records Liaisons to review if information applicable to them in the Agency's Records Retention Schedule-and Records File Plans is accurate/relevant/current.
  • Hold weekly meetings (at a minimum) with Records Management Office to discuss issuances/changes from NARA or other authorities within DoD
  • Ensure client record support system is on NARA's notification list to be kept informed of any activity that impacts clients RM program to include but not limited to training, updates to NARA tools for submission of SF115s and SF135s.
  • Attend meetings and/or training as required to stay abreast of changes to clients record management system, NARA record management guideline
  • Help implement the findings from NARA Self-Assessments where clients Record Management Program needs to improve such as with implementation of a RM training program; in-out processing protocol to ensure key records especially at the senior level are preserved; embedding RM in the Agency's vital records program; web site RM, email management and when applicable social media.

Qualifications
  • Bachelors degree in related field from an accredited institution
  • Must be able to pass DoD Public Trust background check
  • Preference to candidates who have an active CAC or have possessed one in the last few years
  • Must be available to work M-F 800 am to 500 pm EST
  • Must be available for possible travel up to 1 week per year.
  • Minimum five (5) years' experience managing records management programs.

Additional Information
  • Applicants must be authorized to work for any employer in the U.S. and reside in the U.S.

All your information will be kept confidential according to EEO guidelines.

Apply