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Records Office Assistant Jobs (NOW HIRING)

Advantage Resource Group

OFFICE ASSISTANT

Altoona, PA · On-site

$16.50 - $21.75/hr

OFFICE ASSISTANT Location: Altoona Salary Range: 15.00 Position: ADMINISTRATIVE ASSISTANT ... Accurately log receipts and maintain organized financial records * Handle general office tasks to ...

Verstela

Office Assistant

Mooresville, IN

$16/hr

They are looking for an Office Assistant to help keep the office running smoothly by answering phone calls, scanning documents, and updating company records. This is a temporary position with the ...

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How much do records office assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for records office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What cities are hiring for Records Office Assistant jobs?

Cities with the most Records Office Assistant job openings:

What states have the most Records Office Assistant jobs?

States with the most job openings for Records Office Assistant jobs include:

What job categories do people searching Records Office Assistant jobs look for?

The top searched job categories for Records Office Assistant jobs are:

Records Office Assistant jobs near you
Infographic showing various Records Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Property Records Office Assistant

Pinellas County Government

Clearwater, FL • On-site

$39K - $48K/yr

Full-time

Retirement

Posted 7 days ago

Pinellas County rating

7.9

Company rating: 7.9 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

415th of 846 rated public administrative organizations

Job description

Property Appraiser Office Assistant
Location: 315 Court Street, Clearwater, FL 33756
Schedule: After the initial training period, up to 2 days per week may be scheduled as work from home.
The Pinellas County Property Appraiser is seeking candidates for the entry level position of Property Records Assistant starting at $19.18 hr. This position's focus is on customer service via phone and in person for the Exemptions and Public Information Department. The position is initially located at the Clearwater Courthouse for initial training with permanent assignments to our other offices after training.
What Would You Do?
  • Responds to basic inquiries from the public on the methods, rules, regulations, and practices involved in ad valorem property valuation and exemptions for real property.
  • Learns and applies Florida Statues related to exemptions and property classification
  • Enters detailed data into CAMA system, including property records, exemption, and deeds information and notes.

What Do you Need To Have?
  • 2 years' experience in clerical, customer service, and administrative support with preference given to those with experience in an Ad Valorem Property Appraiser's office; or
  • An Associates or higher level-degree; or
  • An equivalent combination of education, training, and/or experience.

Highly Desirable
  • Experience in front-line, in-person and telephone customer service.
  • Real estate or title/abstract experience.
  • Excellent data entry and basic math skills. Preference will also be given to candidates who possess excellent in either area.
  • Experience with Microsoft Office Word and Excel. Preference will also be given to candidates who possess excellent skills in these areas.

Knowledge, Skills, and Abilities
  • Knowledge of standard office practices, procedures, and equipment.
  • Familiar with website contents and maps therein.
  • Knowledge of a geographic layout of Pinellas County.
  • Knowledge of Save Our Homes (SOH) personal and/or real property appraisal assessment and exemption terminology.
  • Knowledge of basic laws, rules, and regulations governing the tax roll.
  • Knowledge of Business English, spelling, and punctuation.
  • Skill in keyboarding accurately at a reasonable rate of speed.
  • Ability to work independently and use good judgment.
  • Ability to communicate, orally and in writing, effectively, courteously and tactfully.
  • Ability to perform computer data entry and simple word processing functions.

Our benefits rank among the top in the area!
  • Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
  • We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?
Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
Property Records Assistant, C15

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