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Records Office Assistant Jobs (NOW HIRING)

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OFFICE ASSISTANT

Brenham, TX

$15 - $16/hr

OFFICE ASSISTANT Monday - Friday 8:00 am - 5:00 pm $15.00 - $16.00 per hour ESSENTIAL JOB FUNCTIONS ... Create and update records, ensuring accuracy and validity of information * Monitor the level of ...

MONEY MAKING INC

OFFICE ASSISTANT

Los Angeles, CA · On-site

$18 - $20/hr

Maintain office records and paperwork * Assist with general office duties * Answer phones and take messages (if needed) * Help keep the office organized Requirements: * Good organizational skills

CalHR

Office Assistant

Sacramento, CA

$36K/mo

The Office Assistant III may also be assigned lead worker duties, or screening duties on a ... Maintains accurate department and customer records. Performs initial screening of applications for ...

Clarvida - Pennsylvania

Office Assistant

Brentwood, PA

$14/hr

As an Office Assistant, you'll be responsible for a wide range of tasks, including answering phones, scheduling appointments, verifying insurance, collecting co-pays, and ensuring client records are ...

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How much do records office assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for records office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are some typical challenges a Records Office Assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are Records Office Assistants?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a Records Office Assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.
What cities are hiring for Records Office Assistant jobs? Cities with the most Records Office Assistant job openings:
What states have the most Records Office Assistant jobs? States with the most job openings for Records Office Assistant jobs include:
What job categories do people searching Records Office Assistant jobs look for? The top searched job categories for Records Office Assistant jobs are:
Records Office Assistant jobs near you
Infographic showing various Records Office Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
Records Office Specialist

Records Office Specialist

University of South Carolina

Spartanburg, SC

$18/hr

Other

Medical, Life, Retirement

Posted 17 days ago

Job description

Records Office Specialist

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

Posting Details

Posting Number - TMP00921PO26

Job Code Title - Administrative Specialist II

Advertised Title - Records Office Specialist

Campus - Upstate

College/Division - USC Upstate College/Division Level

Department - UPS Registrar (VA)

Salary - $18.00 per hour based on education and experience.

Location of Vacancy - USC Upstate, Spartanburg, SC

Part/Full Time - Part Time

Hours per Week - 25

Work Schedule - University Office hours are 8:30 a.m. and 5:00 p.m., Monday–Friday, hours may vary based on departmental needs.

Job Search Category - Administrative

About USC

About University of South Carolina - From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Temporary Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu.

Position Description

Advertised Job Summary - Records Office Specialist University of South Carolina Upstate TMP00921PO26 Spartanburg, SC The Records Office Specialist will support data management, data entry, student records and veterans.

Academic Scheduling & Registration Management: Assist the Schedule Coordinator with the development (data entry) of the undergraduate and graduate course schedules across all USC Upstate academic sites. Enter change of major and minor requests in banner.

Veteran Benefits Certification & Compliance: Assist the Veterans Coordinator with managing enrollment records and integrating digital records for audits and monitoring regulatory changes. Manage beneficiaries' course schedule changes (add, drops/withdrawals, course modality changes). Run concise student schedules and related VA weekly reports. Complete required training: Certify veteran and military‑affiliated students for federal VA tuition benefits.

Special Enrollment & Academic Contract Processing: Create and register students for independent studies, internships/field studies, one‑time courses, and non‑scheduled sections. Assist with Citizenship verifications processing. Assist with registration for dual enrollment, Scholars Academy, and Teacher Cadets.

Records Integrity, Data Management & Compliance Support: Maintain accurate communications and student records in compliance with FERPA, USC System, state, and federal guidelines. Provide communications support to students, faculty, and administrator inquiries. Assist with transcript/verification/record services as needed. Check and reply to records office email account. Other duties as assigned by supervisor.

Qualifications - Minimum Qualifications: High school diploma or GED with two years experience or bachelor's degree. A successful background check is required.

Preferred Qualifications: Work experience in higher education or school setting. Banner experience.

Knowledge/Skills/Abilities: Ability to appropriately apply FERPA, USC System, state, and federal guidelines. Concurrent tasks, reading, typing, decisions making, data entry, handle confidential information. Proficient in use of technology such as Word and Microsoft Outlook and Banner.

Job Duties Posting Detail Information

Number of Vacancies - 1

Desired Start Date - 06/01/2026

Proposed End Date

Job Open Date - 05/22/2026

Job Close Date

Open Until Filled - Yes

Special Instructions to Applicant - The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

Quicklink for Posting - https://uscjobs.sc.edu/postings/206808

EEO Statement - The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Position Attributes

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety/Security Sensitive or Requires a CDL - No

Hazardous weather category - Non-Essential

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?

Yes

No

* Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

Yes

No

* Do you have a high school diploma or GED with two years experience or a bachelor's degree?

Yes

No

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

Other Supporting Documents

List of References and Contact Information

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