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Records Office Assistant Jobs in Rochester, NY (NOW HIRING)

Campus Auxiliary Services

Office Assistant

Geneseo, NY · On-site

$17 - $19/hr

Student Association - Geneseo Student Government Office Assistant Join the Student Association of ... Assists with maintaining office records, forms, and administrative documentation * Assists with ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

... records of communications and marketing materials. Event & Meeting Coordination • Assist with ... office administration, communications, customer service, or related field preferred. • Strong ...

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Records Office Assistant information

See Rochester, NY salary details

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How much do records office assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for records office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

How much is an office assistant's salary?

The salary for a Records Office Assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. Benefits and work hours can also influence overall compensation.

What are some typical challenges a Records Office Assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What jobs pay 4000 a week without a degree?

While most jobs paying $4,000 a week typically require specialized skills or experience, some high-paying roles such as certain sales positions, real estate brokers, or skilled trades like electricians and plumbers can reach this income level without a formal degree. These jobs often rely on commissions, performance, or apprenticeships, and success depends on individual effort and expertise.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are Records Office Assistants?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a Records Office Assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What does a records assistant do?

A records office assistant is responsible for organizing, maintaining, and retrieving physical or electronic records and documents. They often update databases, ensure data accuracy, and follow filing procedures, using tools like spreadsheets or document management systems. Attention to detail and organizational skills are essential for this role.

What jobs pay $700 a day?

Some high-paying roles for a Records Office Assistant or similar administrative positions can reach $700 a day, especially with specialized skills, certifications, or in certain industries like legal, healthcare, or finance. These roles often require extensive experience, advanced organizational skills, and proficiency with record management systems or legal documentation. Typically, such pay rates are associated with contract, freelance, or consulting work rather than standard full-time positions.
What are popular job titles related to Records Office Assistant jobs in Rochester, NY? For Records Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Records Office Assistant jobs in Rochester, NY look for? The top searched job categories for Records Office Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Records Office Assistant jobs? Cities near Rochester, NY with the most Records Office Assistant job openings:
Records Office Assistant jobs near you
Infographic showing various Records Office Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,860 per year, or $18.7 per hour.

Office Assistant

Campus Auxiliary Services - SUNY Geneseo

Geneseo, NY

$17 - $19/hr

Part-time

Posted 3 days ago

Job description

Student Association – Geneseo Student Government

Office Assistant

Join the Student Association of SUNY Geneseo! 

The Student Association (SA) is the Undergraduate Student Government serviced to enhance the undergraduate student experience. SA supports numerous student clubs/organizations and is responsible for the allocation of funds, resources, and personnel to various student-focused services and programs. SA is comprised of standing and special committees that serve as advocacy and programming bodies. Further, SA amplifies and represents the student voice through recommendations to the Geneseo administration.

OUR MISSION: The SUNY Geneseo Student Association is a platform organization specifically purposed for the advancement and development of undergraduate student life. The Student Association aims to advocate for and engage all activity fee-paying students to collaborate and to provide numerous services, programs, and opportunities to enhance their liberal arts education in order to promote a lifetime of leadership.

OUR VALUES: The Student Association of SUNY Geneseo prides itself on a simple and engaging set of values

·         Education

·         Diversity

·         Enthusiasm

·         Leadership

·         Transparency

·         Teamwork

·         Service

·         Civic Responsibility

·         FUN

PURPOSE

The Office Assistant is responsible for providing administrative, operational, and customer service support for the Student Association Office. This position serves as one of the first points of contact for students, faculty, staff, and campus visitors and helps ensure the efficient daily operation of the office. The Office Assistant supports office administration, recordkeeping, event preparation, and general customer service while maintaining a professional and welcoming environment.

ESSENTIAL FUNCTIONS

  • Provides exceptional customer service to students, faculty, staff, and visitors in person, by phone, and through email

  • Answers general questions regarding Student Association programs, services, policies, and procedures.

  • Maintains a professional, organized, and welcoming office environment

  • Performs clerical duties including filing, scanning, copying, data entry, and document preparation.

  • Assists with maintaining office records, forms, and administrative documentation

  • Assists with meeting preparation, including scheduling, room reservations, agenda materials, and note-taking as needed

  • Monitors and replenishes office supplies as needed.

  • Assists with office opening and closing procedures

  • Supports Student Association events, programs, meetings, and special projects

  • Provides administrative support to professional staff and student leaders

  • Maintains confidentiality of sensitive organizational, financial, and personnel information

  • Assists with scheduling, calendars, and general office coordination

  • Operates standard office equipment, including but not limited to computers, printers, scanners, and copiers

  • Performs a wide range of administrative and operational tasks as assigned

  • Other duties may be assigned to support departmental and organizational goals

SKILLS AND COMPETENCIES

  • Excellent communication and interpersonal skills

  • Outstanding customer service orientation

  • Strong organizational and time management skills

  • Attention to detail and accuracy

  • Ability to prioritize multiple responsibilities

  • Problem-solving and critical thinking skills

  • Professionalism and dependability

  • Ability to work independently and collaboratively

  • Proficiency with Microsoft Office and Google Workspace applications

EDUCATION AND EXPERIENCE 

  • Previous office, customer service, administrative, or leadership experience preferred.

  • An equivalent combination of education, experience, and involvement will be considered.

PHYSICAL REQUIREMENTS  

  • Extensive computer use

  • Prolonged sitting, standing, bending, and movement throughout the workday

  • Ability to lift up to 25 pounds occasionally

  • Ability to operate standard office equipment

SCOPE AND DIRECTION 

  • Reports to: Director of Programs, Personnel & Finance 

  • Direct Reports: This position has no direct reports

  • FLSA Status: Part-Time – 10 Month Employee

  • Rate of Pay: $17 - $19 per hour 

BENEFITS PACKAGE

  • Career growth opportunities

  • My Better Benefits discount services

In support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer. This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status, or status as a member of any other protected group or activity.

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