1

Records Office Assistant Jobs in Rochester, NY (NOW HIRING)

Dental Assistant

Rochester, NY ยท On-site

$18.10 - $23/hr

... office assistant and sterile processing technician to assist our dental team with high-quality ... Manage patient records (non-clinical), assist with appointment scheduling, inventory, and ensure ...

Dental Assistant

Penfield, NY ยท On-site

$18.10 - $23/hr

... office assistant and sterile processing technician to assist our dental team with high-quality ... Manage patient records (non-clinical), assist with appointment scheduling, inventory, and ensure ...

HR Support * Assist with newhire onboarding, including preparing welcome materials, collecting ... Maintain employee records and ensure confidentiality of sensitive information. * Support ...

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

Office Manager

Rochester, NY ยท On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

Office Manager

Gates, NY ยท On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

Office Manager

Rochester, NY ยท On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

Showing results 41-60

Records Office Assistant information

See Rochester, NY salary details

$9

$18

$24

How much do records office assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for records office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What job categories do people searching Records Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Records Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Records Office Assistant jobs?

Cities near Rochester, NY with the most Records Office Assistant job openings:

Infographic showing various Records Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $38,860 per year, or $18.7 per hour.

Medical Records Clerical Assistant

Jewish Senior Home LWCC

Rochester, NY โ€ข On-site

Other

Posted 17 days ago


Job description

Description

Pay Rate: $16.56

12 hours per week- mornings

GENERAL SCOPE: Provides Clerical Support to the Medical Records department including scanning, filing, document management and scheduling.

EDUCATION / QUALIFICATION: High school diploma or equivalent, strong organizational and computer skills, attention to detail and ability to work independently. Excellent professional communication skills.

ESSENTIAL FUNCTIONS:

This position will assist the administrative assistant and other team members with the following:

  • Scan and upload documents into Jewish Home medical record.

  • File and maintain HIPAA compliant clinical records.

  • Fax and email documents.

  • Assist with other clerical duties as assigned such as clinic scheduling.

  • Provide support to medical consultants.

  • All other job duties as assigned.

EXPERIENCE: Previous clerical, administrative, or medical office experience preferred. Experience with electronic medical records systems a plus.

This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.

Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [โ€œprotected classโ€] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.