ZipRecruiter

Log In

1

Records Office Assistant Jobs in Colorado (NOW HIRING)

LHH US

Office Assistant

Denver, CO

$20 - $23.37/hr

LHH is actively seeking an Office Assistant / Tax Department Administrative Support Coordinator for ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

LHH US

Office Assistant

Denver, CO

$20 - $23.37/hr

LHH is actively seeking an Office Assistant / Tax Department Administrative Support Coordinator for ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

Fortlewiscollege

Temporary Office Assistant

Durango, CO · On-site

$15 - $19.25/hr

The office assistant performs a variety of administrative duties including general office task ... records * Prioritize schedules and deadlines to ensure that client and staff needs and other duties ...

Allied OMS LLC

Front Office Assistant

Aurora, CO · On-site

$16 - $21/hr

Prepare new patient records neatly and accurately * Various office duties as assigned by Practice Manager * Responding to patient billing or financial inquiries, directing to appropriate departments ...

New

DIRECT Staffing Solutions

Be Seen First

Receptionist

Denver, CO · On-site

$22 - $32/hr

Maintain office files, supplies, and administrative records. * Enter and approve daily timesheets and prepare regular reports. * Assist with billing, invoices, collections, and work-order tracking.

next page

Showing results 1-20

All JobsRecords Office JobsRecords Office Assistant JobsRecords Office Assistant Jobs in Colorado

Records Office Assistant information

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are popular job titles related to Records Office Assistant jobs in Colorado?

For Records Office Assistant jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Records Office Assistant jobs in Colorado look for?

The top searched job categories for Records Office Assistant jobs in Colorado are:

What cities in Colorado are hiring for Records Office Assistant jobs?

Cities in Colorado with the most Records Office Assistant job openings:

Records Office Assistant jobs near you

Registration and Records Office Assistant

Colorado Community College System Career Site

Aurora, CO • On-site

$17.50/hr

Full-time

Posted 22 days ago

Job description

Title: Registration and Records Office Assistant

Position Type: Work-Study

College: Community College of Aurora

Campus: CentreTech Campus

Location: Aurora

Salary Range: $17.50 per hour

Who We Are:

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants who demonstrate a commitment to working with individuals and groups from diverse backgrounds and identities, including, but not limited to, socioeconomic status, culture, sexual orientation, gender identity and expression, disability, multilingual learners, veterans, non-traditional students, race, and ethnicity.

More than 20 languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or expand their own knowledge and skills. The college centers diversity, equity, and inclusion, and we actively seek employee partners who want to join us in reducing outcome gaps among our diverse student population.

General Description:

Student assistant in the Registration & Records Department who will provide clerical and administrative support to visiting students and Registration and Records Staff.

Duties and Responsibilities:

  • Assists students with registration processes via Navigate. Banner and Self-Service Banner. 

  • English and Math Self-Assessments. 

  • Help review prerequisite errors, time conflict errors, and Department Approval Required Errors to effectively communicate the registration errors to the supervisor(s) on duty. 

  • Assisting students with scheduling appointments for Testing and Advising. 

  • Assist students with authorizing their College Opportunity Fund stipend.  Trouble shooting COF when it hasn’t applied will be handled by supervisor(s) on duty. 

  • Assistance with completing the online payment plan. 

  • General questions regarding incoming and outgoing transcript processes. 

  • Learn and uphold FERPA guidelines. 

  • Calling campaigns to students.  Usually 2-3 times a year.  

  • Work studies will be trained to help answer the Registration telephone during staffing shortages.  

  • Other clerical and administrative duties as needed.  

Qualifications:

  • Good customer service and communication skills with both internal and external customers. 

  • Basic everyday skills with using computers, typing, internet skills, etc. 

  • Ability to occasionally lift up to 20 lbs. (not required) 

Work-Study Eligibility Requirements

This position is available exclusively to CCA students who are eligible to participate in the Federal Work-Study program. If you are unsure whether you qualify for work-study, please contact the Financial Aid Office at 303-360-4709 or email financialaid@ccaurora.edu for assistance.

Work-Study Eligibility Requirements:

  • Must have a completed FAFSA on file
  • Must be enrolled in a minimum of six (6) credit hours
  • Must not have already earned a first bachelor’s degree
  • Must be pursuing an eligible program of study

Selection Process:

All submitted applications will undergo an initial review to verify work-study eligibility. Applicants who meet the eligibility requirements will have their applications forwarded to the hiring manager for consideration. The hiring manager will contact selected candidates to schedule an interview.

Applicants who do not meet work-study eligibility requirements will not be advanced in the selection process. Questions regarding work-study eligibility should be directed to the Financial Aid Office.

Application Instructions: 

By applying for this announced position, applicants certify that all statements, information, and documents provided are true, complete, and correct to the best of their knowledge and are made in good faith. Applicants further understand that omissions, misleading statements, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in their not being considered for employment with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or may constitute grounds for further action pursuant to applicable law.