ZipRecruiter

Log In

1

Records Office Assistant Jobs in Minnesota (NOW HIRING)

accessible

Office Assistant - temporary

Saint Paul, MN

$22 - $24/hr

Maintain appropriate records, including resident and applicant files * Assist with the move-in ... Temporary Office Assistant qualifications: * Successful administrative experience and experience ...

Robert Half

Office Assistant

Saint Cloud, MN · On-site

$23 - $26/hr

We are looking for a dependable Office Assistant to support shipping, receiving, and customer ... Scan, organize, and maintain records so documents are accessible, complete, and up to date. * Build ...

City of Savage

Office Assistant

Savage, MN · On-site

$23.48 - $30.93/hr

Perform data entry and maintain records in computerized databases. Draft office communications ... files and reports. Assist with election operations by answering voter questions, organizing ...

Valleyfair LLC

Office Assistant

Shakopee, MN · On-site

$16.75/hr

Responsibilities: Assist with staffing assignments, scheduling, attendance tracking, break ... Manage inventory records and support inventory tracking for both departments. Order supplies and ...

City of Savage, MN

Office Assistant

Savage, MN · On-site

$23.48 - $30.93/hr

Perform data entry and maintain records in computerized databases. * Draft office communications ... * Assist with election operations by answering voter questions, organizing supplies, and backing ...

Valleyfair LLC

Office Assistant

Shakopee, MN

$16.75/hr

Responsibilities: Assist with staffing assignments, scheduling, attendance tracking, break ... Manage inventory records and support inventory tracking for both departments. Order supplies and ...

Valleyfair LLC

Office Assistant

Shakopee, MN · On-site

$16.75/hr

Responsibilities: Assist with staffing assignments, scheduling, attendance tracking, break ... Manage inventory records and support inventory tracking for both departments. Order supplies and ...

Associated Milk Producers

OFFICE ASSISTANT

Paynesville, MN · On-site

$17.25 - $22.80/hr

... 7. Assist in answering the phone, greeting all customers, suppliers, and visitors. 8. Accurately ... Establish and maintain computerized records system for departmental records, files, and reports ...

Minnesota City Jobs

Office Assistant - Savage

Savage, MN · On-site

$23.48 - $30.93/hr

Job Posting The City of Savage is now accepting applications for a part-time Office Assistant ... reviewing documents and records. This is a fully on-site position working 21.5 hours per week ...

Associated Milk Producers, Inc.

OFFICE ASSISTANT

Paynesville, MN · On-site

$16.75 - $22.25/hr

... 7. Assist in answering the phone, greeting all customers, suppliers, and visitors. 8. Accurately ... Establish and maintain computerized records system for departmental records, files, and reports ...

City of Saint Paul, MN

Office Assistant III

Saint Paul, MN · On-site +1

$48K - $67K/yr

... Office Assistant III positions to perform complex clerical and word processing work that requires ... Backing up the HRA Recording Secretary, by entering information into Legistar, reading the agenda ...

next page

Showing results 1-20

All JobsRecords Office JobsRecords Office Assistant JobsRecords Office Assistant Jobs in Minnesota

Records Office Assistant information

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are popular job titles related to Records Office Assistant jobs in Minnesota?

For Records Office Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Records Office Assistant jobs in Minnesota look for?

The top searched job categories for Records Office Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Records Office Assistant jobs?

Cities in Minnesota with the most Records Office Assistant job openings:

Records Office Assistant jobs near you

Office Assistant - temporary

accessible

Saint Paul, MN

$22 - $24/hr

Temporary

Re-posted 29 days ago

Job description

We are currently seeking a Temporary Office Assistant for our administrative office located in Saint Paul, MN (I94 &280)

Temporary Office Assistant responsibilities:

  • Maintain appropriate records, including resident and applicant files
  • Assist with the move-in process and intake functions
  • Answering telephone inquiries, maintaining interest lists and waiting lists for applicants
  • Compiling and mailing requested information to applicants, and receiving housing applications and reviewing for accuracy and completeness.
  • Respond to resident calls and other inquiries related to resident certification or recertification, residents by phone with completing necessary forms.
  • Talk with applicants to determine eligibility for housing.

Temporary Office Assistant qualifications:

  • Successful administrative experience and experience with standard business equipment and office practices.
  • Proficiency in all standard administrative functions, and strong computer and data processing skills.
  • Excellent organizational skills, attention to detail with the flow of large amounts of paperwork.
  • Strong written and verbal communication skills and the ability to interact professionally, effectively, and positively.
  • Excellent interpersonal skills and the ability to work well with a diverse range of individuals.

Why join our team?

  • Competitive wage $22 - $24 hour
  • Daily pay
  • Outstanding leadership – within a successful, growing, long-established organization
  • Our office is located in a convenient location along the University Avenue Central Corridor (near I-94 & Hwy 280) next to light rail and bus lines.
  • Free parking
  • Casual, yet professional work environment, restaurant on-site! Great location for walking whether on break or lunch - indoors or out!

Apply now!

Apply