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Records Management Associate Jobs in Vermont (NOW HIRING)

Quadrant

Records Technician

Colchester, VT · On-site

$29/hr

Strong organizational, time management, and multitasking abilities. * Excellent written and verbal ... Maintain 100% compliance with HIPAA, HITECH, and Business Associate Agreement requirements.

Vermont Jobs

DCF Records Coordinator

Waterbury, VT · On-site

This position is responsible for managing and responding to requests from the public for DCF ... Associate's degree or higher in a field related to human services. OR Two (2) or more years of ...

State of Vermont

Program Technician III

Waterbury Center, VT · On-site

$35K - $41K/yr

Minimum Qualifications Two years or more of full-time college coursework OR Associate's degree or ... or records management). OR High School diploma or equivalent AND four (4) years or more of ...

State of Vermont

Program Technician III

Waterbury Center, VT · On-site

$35K - $41K/yr

Minimum Qualifications Two years or more of full-time college coursework OR Associate's degree or ... or records management). OR High School diploma or equivalent AND four (4) years or more of ...

Vermont Jobs

Program Technician III

Waterbury, VT · On-site

$33K - $38K/yr

Two years or more of full-time college coursework OR Associate's degree or higher AND three (3) ... records management). * OR High School diploma or equivalent AND four (4) years or more of ...

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Records Management Associate information

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$11

$18

$24

How much do records management associate jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for records management associate in Vermont is $18.26, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $19.95 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Vermont?

The most popular types of Records Management jobs in Vermont are:

What job categories do people searching Records Management Associate jobs in Vermont look for?

The top searched job categories for Records Management Associate jobs in Vermont are:

What cities in Vermont are hiring for Records Management Associate jobs?

Cities in Vermont with the most Records Management Associate job openings:

What are popular job titles related to Records Management Associate jobs in VT?

For Records Management Associate jobs in VT, the most frequently searched job titles are:

Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Vermont as of August 2026, with employment types broken down into 92% Full Time, and 8% Contract. Highlights an 86% In-person, 7% Hybrid, and 7% Remote job distribution, with an average salary of $37,984 per year, or $18.3 per hour.

Records Technician

Quadrant

Colchester, VT • On-site

$29/hr

Other

Posted 10 days ago

Job description

Records Technician Colchester, VT

Pay From: $29.00 per hour

MUST:

  • Experienced records technician with 2+ years of experience in medical records administration, healthcare administration, dental administration, or a related healthcare support environment.
  • Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
  • Experience maintaining confidential records and sensitive information.
  • Strong organizational, time management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to obtain and maintain required installation access credentials and government system access.
  • Knowledge of medical records management principles.
  • Ability to maintain accuracy while handling large volumes of data.
  • Ability to meet strict deadlines and reporting requirements.
  • Strong attention to detail and analytical skills.
  • Ability to work independently while supporting multiple stakeholders.
  • Ability to safeguard confidential information and adhere to privacy regulations.

    • DUTIES:

    • Receive, process, review, and verify administrative completeness of medical and dental documentation.
    • Scan, upload, organize, and maintain electronic records in designated government systems.
    • Maintain accurate medical readiness records and tracking logs.
    • Process documentation within established contract timelines.
    • Ensure all records are maintained in accordance with applicable privacy and security requirements.
    • Track dental readiness status and generate weekly readiness reports.
    • Process dental examination forms and identify missing administrative information.
    • Review and update administrative information within DENCLASS and MEDCHART systems.
    • Coordinate dental readiness events with civilian dental providers.
    • Track appointment attendance and prepare no-show reports.
    • Monitor follow-up requirements and maintain dental non-compliance tracking reports.
    • Generate weekly hearing readiness reports using MEDPROS.
    • Coordinate audiology appointments and hearing readiness events.
    • Schedule follow-up appointments as directed by authorized medical personnel.
    • Track missed appointments and prepare audiology non-compliance reports.
    • Maintain Hearing Class 3 case tracking and monthly status reports.
    • Reconcile administrative discrepancies within designated systems of record.
    • Enter and update administrative information in MEDCHART, eCase, MEDPROS, and other government databases.
    • Prepare weekly, monthly, and ad hoc reports as required.
    • Maintain credentialing tracking logs and supporting documentation.
    • Ensure timely completion of all reporting requirements and data updates.
    • Maintain 100% compliance with HIPAA, HITECH, and Business Associate Agreement requirements.
    • Protect Personally Identifiable Information (PII) and Protected Health Information (PHI).
    • Complete required HIPAA and security training.
    • Report suspected privacy incidents in accordance with established procedures.
    • Forward requests for access or amendment of records to designated government personnel.

    Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. "Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act".

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