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Records Management Assistant Jobs in Kansas (NOW HIRING)

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

$23.92/hr

At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking ... Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation ...

PROtect LLC

Level I Trainee/Assistant

Lenexa, KS · On-site

$39K - $45K/yr

Project Manager or QA/QC roles PROtect supports your growth with: * Clear advancement paths * Paid ... Drive Company vehicles and maintain safe driving record. * Train on experienced tasks and learn new ...

Pro Tect Associates Inc

Level I Trainee/Assistant

Lenexa, KS · On-site

$39K - $45K/yr

Project Manager or QA/QC roles PROtect supports your growth with: * Clear advancement paths * Paid ... Drive Company vehicles and maintain safe driving record. * Train on experienced tasks and learn new ...

Lynco Properties

Assistant Property Manager

Wichita, KS · On-site

$20 - $23/hr

Creates and distributes marketing materials for the property management company. * Inspects ... Manages records and files of current tenants. * Responds to emergency maintenance or safety calls.

Lynco Properties

Assistant Property Manager

Wichita, KS · On-site

$20 - $23/hr

Creates and distributes marketing materials for the property management company. * Inspects ... Manages records and files of current tenants. * Responds to emergency maintenance or safety calls.

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Kansas

Records Management Assistant information

See Kansas salary details

$24.1K

$43.9K

$61.5K

How much do records management assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for records management assistant in Kansas is $43,870.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,300.00 and $47,700.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Kansas?

The most popular types of Records Management jobs in Kansas are:

What cities in Kansas are hiring for Records Management Assistant jobs?

Cities in Kansas with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in KS?

For Records Management Assistant jobs in KS, the most frequently searched job titles are:

Records Management Assistant jobs near you

Medical Records Supervisor

CoreCivic

Leavenworth, KS • On-site

$23.92/hr

Full-time

Re-posted 12 days ago

CoreCivic rating

5.9

Company rating: 5.9 out of 10

Based on 158 frontline employees who took The Breakroom Quiz

32nd of 43 rated prisons

Job description

$23.92 / hour
At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good.
At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking Medical Records Supervisors who have a passion for providing the highest quality care in BRAND NEW Behavioral Health Unit (BHU).
SUMMARY:
The Medical Records Supervisor provides supervision of medical records staff as well as administrative support, in the operation of the medical department by overseeing and performing varied and complex clerical and related administrative functions requiring independent judgment in the use of work methods and procedures.
ESSENTIAL FUNCTIONS:
The successful applicant should be able to perform ALL of the following functions at a pace and level of performance consistent with the actual job performance requirements.
  • Supervise medical records staff in the performance of their duties and evaluate as prescribed by the facility and corporate policy. This includes, but is not limited to, training new employees; evaluating performance and preparing written performance appraisals; listening to complaints and effectively resolving disputes or problems; taking corrective or disciplinary action; developing work schedules for subordinates; and approving leave requests.

  • Supervise the maintenance of all medical records and monitor the copying of records in accordance with CCA policy.

  • Create and maintain medical records, general files, logs, and other related records and documents in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate and facility file retention and storage procedures; and maintains confidentiality and security of records.

  • Maintain absolute security and confidentiality of all medical records.

  • Maintain a current inventory of clinic supplies; monitor compliance with sign in/out logs; prepare inventory reports as required.

  • Monitor outside referrals and coordinates transfer of medical records.

  • Assist in the preparation of routine medical and dental reports.

  • Input text accurately and produce finished documents efficiently using a typewriter and/or word processing and spreadsheet programs on a computerized system; copy, compile and distribute as necessary.

  • Provide all needed assistance as requested by Warden, corporate Director, Medical Services or their designees to respond to inmate grievances, properly authorized attorney inquiries, and other health care matters.

  • Using appropriate grammar and spelling, routinely compose and create documents from handwritten or typewritten copy to include letters, memoranda, reports, correspondence, forms, statistical data, etc.

  • Independently edit documents making necessary corrections or revisions to include spelling, grammar and sentence structure.

  • Sort and distribute interoffice and in-coming mail to include certified and registered mail and packages in accordance with all applicable rules and regulations; prepare and meter, if necessary, out-going mail and packages.

  • Read and comprehend medical instructions and procedures, correspondence, policies, regulations, reports, directions for forms completion and other simple or moderately complex documents.

  • Communicate effectively and coherently with staff, inmates/residents and visitors; respond to verbal/written inquiries and requests or refer to appropriate staff member; answer telephone, route calls and/or take accurate and legible messages

  • Thoroughly, neatly and legibly complete required documents to include logs, forms, records and reports.

  • Monitor the area and make reliable visual identification of inmates/residents, authorized personnel and other individuals to ensure safety and security.

  • Engage in functions in confined areas that include such things as working various shifts and physically checking the doors, windows and other areas to ensure they are secure.

  • Endure verbal and mental abuse when confronted with the hostile views and opinions of inmates/residents and other, e.g. visitors and family members, encountered in an antagonistic environment.

  • Endeavor to comply with the requirements of applicable regulations, laws, rules, procedures, policies, standards and/or contract requirements.

  • Take appropriate action to prevent or diffuse potentially disruptive situations.

  • Establish and maintain effective working relations with others and handle difficult interpersonal contacts.

  • Add, subtract, multiply and divide using whole numbers, common fractions and decimals.

  • Compute rate, ratio and percent.

  • Interpret a variety of instructions furnished in written, oral, diagram or schedule form.

  • Participate in in-service and other training programs as required.

  • Remain alert at all times and react quickly, efficiently and calmly in emergency and other high stress situations.

  • Perform other duties as assigned by the Health Service Administrator.

QUALIFICATIONS:
  • High school diploma, GED certification or equivalent.
  • Three years experience in a similar position required.
  • One year's supervisory experience preferred.
  • Additional education or specialized training may be substituted for the required experience.
  • A valid driver's license is preferred, unless required by contract or applicable statute.
  • Proficiency in Microsoft Word for Windows, Excel, Windows 95 and other personal computer applications required.

What CoreCivic employees say

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Benefits

Hours and flexibility

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About CoreCivic

Sourced by ZipRecruiter

At CoreCivic , we do more than manage inmates, we care for people. CoreCivic is currently seeking Registered Nurses who have a passion for providing the highest quality care in an institutional setting.

Industry

Public safety administration

Company size

10,000+ Employees

Headquarters location

Brentwood, TN, US

Year founded

1983

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