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Records Management Assistant Jobs in Kansas (NOW HIRING)

Ascension

Case Management Assistant

Wichita, KS

$19.65/hr

Facilitate the documentation process with payers, meticulously recording interactions and keeping the Utilization Management Nurses looped in so they can own the full documentation and patient ...

Ascension

Case Management Assistant

Wichita, KS · On-site

Facilitate the documentation process with payers, meticulously recording interactions and keeping the Utilization Management Nurses looped in so they can own the full documentation and patient ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

$23.92/hr

At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking ... Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking ... Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

$23.92/hr

At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking ... Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking ... Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation ...

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All JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Kansas

Records Management Assistant information

See Kansas salary details

$24.1K

$43.9K

$61.5K

How much do records management assistant jobs pay per year?

As of Jun 16, 2026, the average yearly pay for records management assistant in Kansas is $43,870.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,300.00 and $47,700.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Kansas? The most popular types of Records Management jobs in Kansas are:
What cities in Kansas are hiring for Records Management Assistant jobs? Cities in Kansas with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in KS? For Records Management Assistant jobs in KS, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Kansas as of June 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,870 per year, or $21.1 per hour.

Laboratory Records & Administrative Specialist

Terrestris LLC

Lenexa, KS • On-site

$17.23 - $22.32/hr

Full-time

Medical, Retirement, PTO

Posted 7 days ago

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Laboratory Records & Administrative Specialist to support the U.S. Food and Drug Administration (FDA) Office of Regulatory Testing and Surveillance (ORTS) at one of eight Human and Animal Food Laboratory locations across the United States. This position plays a key role in ensuring the integrity and accessibility of analytical laboratory records by managing document scanning, electronic submission, records archiving, and administrative support under FDA's Laboratory Information Management System (LIMS).
I've never heard of Terrestris. What do you do?
At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.
So, what will the Laboratory Records & Administrative Specialist at Terrestris do?
The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support - all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS).
What does a typical day look like for the Laboratory Records & Administrative Specialist?
You will:
  • Prepare, scan, and convert analytical worksheet packages into OCR-enabled PDF format, ensuring all pages are present, properly ordered, and optimized to meet FDA's file size requirements (≤85 MB).
  • Log into LIMS to upload completed worksheet packages and send email notifications to the corresponding compliance teams.
  • Organize and maintain electronic repositories of scanned documents, creating backup copies and performing routine cleanup and compression of electronic files.
  • Archive and organize hard copies of worksheet packages - boxing, labeling, barcoding, and indexing records in accordance with FDA's records retention schedule.
  • Retrieve archived hard copy and electronic records upon request by FDA officers.
  • Coordinate and witness onsite records destruction (shredding) in accordance with FDA's retention schedule, maintaining a destruction log.
  • Provide administrative support including scheduling meetings via Microsoft Outlook, recording meeting minutes and action items, and preparing travel estimates.
  • Support laboratory operations using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, Visio, and Project.
  • Assist with equipment and chemical inventory, data entry into laboratory systems, mail handling, and supply logistics.
  • Complete all mandatory FDA training, including annual Computer Security Awareness, LIMS, QMiS, Privacy and Records Management, and driver training as required.

What qualifications do you look for?
You might be the professional we're looking for if you have:
  • Authorization to work in the U.S. permanently, without sponsorship.
  • A high school diploma or GED equivalent; associate's or bachelor's degree in a related field preferred.
  • At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role.
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint.
  • Experience with document scanning, PDF conversion (Adobe Acrobat or equivalent), and electronic file management.
  • Ability to obtain and maintain an FDA background investigation and security access card (fingerprint return must be "favorable").
  • Ability to lift and move boxes weighing up to approximately 15 lbs. on a routine basis.
  • Strong attention to detail and ability to maintain high accuracy (99%+) in data entry, document indexing, and records tracking.
  • Ability to work independently and in a structured, compliance-driven environment with minimal supervision.
  • Experience with federal laboratory or regulated environment recordkeeping is a plus.
  • Familiarity with a Laboratory Information Management System (LIMS) or similar database is a plus.

Where will this position be located?
Positions are available at the following FDA Human and Animal Food Laboratory locations. Please indicate your location preference when applying:
  • Jefferson, Arkansas (Arkansas Human and Animal Food Laboratory - ARHAFL)
  • Lakewood, Colorado (Denver Human and Animal Food Laboratory - DENHAFL)
  • Lenexa, Kansas (Kansas City Human and Animal Food Laboratory - KCHAFL)
  • Jamaica, New York (New York Human and Animal Food Laboratory - NYHAFL)
  • Bothell, Washington (Seattle Human and Animal Food Laboratory - SEAHAFL)
  • Irvine, California (Irvine Human and Animal Food Laboratory - IRVHAFL)
  • Alameda, California (San Francisco Human and Animal Food Laboratory - SANHAFL)
  • Atlanta, Georgia (Atlanta Human and Animal Food Laboratory - ATLHAFL)

What are the working hours?
This is a full-time, on-site position. Core hours are Monday through Friday, 8:00 AM - 4:30 PM local time. Contractor services are not required on Federal holidays or when the laboratory is officially closed. Limited episodic telework may be authorized for database entry tasks during inclement weather using government-furnished equipment.
What kind of benefits does Terrestris Offer?
We offer outstanding benefits, including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.
Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
Applicants must be authorized to work in the U.S.
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