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Records Coordinator Jobs (NOW HIRING)

Smile Doctors , LLC

Records Coordinator

Rockwall, TX

Records Coordinator The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships ...

LPC Personnel, Inc

Records Coordinator

Houston, TX · On-site

We are seeking a detail-oriented and organized Records Coordinator to join our team. The Records Administrator will be responsible for managing and maintaining physical and electronic records in ...

Smile Doctors

Records Coordinator

Sherman, TX · On-site

Coordinates clinical records requests * Manages patient treatment flow and scheduling * Maintains strict compliance with State, Federal, and other regulations * Performs after care communication

smiledoctors

Records Coordinator

Sioux Falls, SD

Looking for a career that makes you smile? We're seeking a Records Coordinator to join our growing team. How you'll make us better: Welcomes new patients and obtains orthodontic records. Responsible ...

smiledoctors

Records Coordinator

Sugar Land, TX

Looking for a career that makes you smile? We're seeking a Records Coordinator to join our growing team. How you'll make us better: Welcomes new patients and obtains orthodontic records. Responsible ...

smiledoctors

Records Coordinator

Montgomery, AL

Looking for a career that makes you smile? We're seeking a Records Coordinator to join our growing team. How you'll make us better: Welcomes new patients and obtains orthodontic records. Responsible ...

Smile Doctors

Records Coordinator

Navarre, FL · On-site

Coordinates clinical records requests * Manages patient treatment flow and scheduling * Maintains strict compliance with State, Federal, and other regulations * Performs after care communication

SCO Family of Services

RECORDS COORDINATOR

Garden City, NY · On-site

$50K - $55K/yr

COMPENSATION - $50,000-55,000/year plus benefits SPECIFIC RESPONSIBILITIES The Records Coordinator will, among other responsibilities: * Review and handle historical agency records using personal ...

smiledoctors

Records Coordinator

Sherman, TX

Looking for a career that makes you smile? We're seeking a Records Coordinator to join our growing team. How you'll make us better: Welcomes new patients and obtains orthodontic records. Responsible ...

smiledoctors

Records Coordinator

Chesapeake, VA

Looking for a career that makes you smile? We're seeking a Records Coordinator to join our growing team. How you'll make us better: Welcomes new patients and obtains orthodontic records. Responsible ...

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Records Coordinator information

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How much do records coordinator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for records coordinator in the United States is $22.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $25.48 per hour, depending on experience, location, and employer.

What are some common challenges faced by Records Coordinators and how can they be addressed?

Records Coordinators often encounter challenges such as managing large volumes of documents, ensuring compliance with retention policies, and maintaining the accuracy and security of records. Staying organized and utilizing electronic records management systems can help streamline workflows and minimize errors. Regular training on regulatory requirements and close collaboration with other departments—such as legal, IT, and compliance—also ensures that records are properly maintained and accessible when needed.

What are Records Coordinators?

Records Coordinators are professionals responsible for organizing, maintaining, and securing a company’s physical and electronic records. They ensure that documents are accurately filed, easily retrievable, and comply with legal and organizational retention policies. Records Coordinators may also manage records destruction schedules, support audits, and help implement document management systems. Their role is crucial for efficient information management and regulatory compliance within an organization.

What is the difference between Records Coordinator vs Data Entry Clerk?

AspectRecords CoordinatorData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma or equivalent; no specialized certifications typically required
Work EnvironmentOffice settings, healthcare, legal, or corporate environmentsOffice or administrative settings, often in various industries
Employer & Industry UsageUsed in healthcare, legal, government, and corporate sectors for managing recordsCommon across industries for inputting and maintaining data

The main difference is that Records Coordinators manage and organize records, ensuring compliance and accessibility, while Data Entry Clerks focus on inputting data accurately into systems. Records Coordinators typically handle more complex record management tasks, whereas Data Entry Clerks primarily perform data input duties. Both roles are essential in maintaining organizational data integrity but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a Records Coordinator, and why are they important?

To thrive as a Records Coordinator, you need strong organizational skills, attention to detail, and familiarity with records management principles, often supported by a degree in business administration or a related field. Proficiency in document management systems (DMS), electronic filing software, and sometimes knowledge of compliance frameworks like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to multitask are valuable soft skills in this role. These competencies ensure accurate recordkeeping, legal compliance, and efficient retrieval of information essential for organizational operations.
More about Records Coordinator jobs
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Records Coordinator jobs near you
Infographic showing various Records Coordinator job openings in the United States as of June 2026, with employment types broken down into 54% Full Time, 43% Part Time, and 3% Temporary. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,876 per year, or $22.5 per hour.
Records Coordinator

Records Coordinator

STRADLING YOCCA CARLSON & RAUTH

Newport Beach, CA • On-site

$28.21 - $30.77/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

OVERALL PURPOSE:


The Records Coordinator works closely with and under the direction of the Records Manager to support the day-to-day operations of the Records Department. This role actively participates in the management of active and inactive records, vital records, and records retention processes to ensure compliance with firm policies and applicable regulations.

The position requires a high level of organization, attention to detail, and accountability, with the ability to effectively manage responsibilities in a fast-paced environment.


ESSENTIAL JOB DUTIES, include but are not limited to:

  • Coordinate all primary functions, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention
  • Serve as a resource to internal clients by responding to inquiries and resolving issues related to records management operations
  • Prepare and index files for off-site storage
  • Coordinates various data clean-up tasks, including standardizing records classifications
  • Data entry into the record management database
  • Generate reports from the records management database as requested
  • Conduct periodic audits of the records center to ensure accuracy and compliance
  • Assist with confidential destruction of material
  • Responsible for quality assurance
  • Assist in the development and documentation of departmental procedures and best practices
  • Provide assistance to records center personnel and staff as needed
  • Complete additional projects as necessary


QUALIFICATIONS/REQUIREMENTS:

  • Excellent organizational skills
  • Ability to accurately file and maintain records in sequential and standardized order
  • Strong verbal and written communication skills
  • Proficient computer skills, including experience with records management systems (3E) and Microsoft Office applications
  • Attention to detail with emphasis on accuracy and quality
  • Ability to meet deadlines
  • Strong initiative and the ability to work independently with minimal direct supervision
  • Ability to work in a fast paced environment
  • Ability to handle sensitive and/or confidential material


REQUIRED EXPERIENCE:

  • High school diploma or equivalent is required
  • 3+ years' professional experience in positions requiring the maintenance of administrative and client company records
  • Experience in a law firm or professional services environment is preferred


PHYSICAL DEMAND:

  • Ability to lift and carry materials weighing up to 40 pounds
  • Frequent kneeling, bending, reaching, and pushing/pulling of files or storage containers
  • Ability to sit and perform computer-based work for extended periods of time
  • Regular walking throughout the office to support various departments and records-related needs
  • Ability to stand, bend, and reach on a consistent basis throughout the workday


The salary wage range that we expect to pay for this position is from $55,000 - $60,000 and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications or other relevant factors.

We are an Equal Opportunity Employer.