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Proposal Manager Writer Jobs (NOW HIRING)

Purposelink Recruitment

Proposal Lead Writer (Contract - Remote) Overview This contract role offers an exciting opportunity to lead proposal response efforts within a remote corporate sales environment. The Proposal Manager ...

BTAS

Technical Writer / Proposal Manager

Dayton, OH · On-site

Technical Writer / Proposal Manager - Government Proposals LOCATION: Beavercreek, Ohio REQUIRED SECURITY CLEARANCE: None required, but an active Secret clearance is a plus POSITION TYPE/STANDARD WORK ...

Addx Corporation

Proposal Manager

Alexandria, VA · On-site

$80K - $110K/yr

Strong writing, editing, and proofreading skills * Familiarity with task orders * Able to work independently * Team player The Proposal Manager will be responsible for managing the proposal ...

Addx Corporation

Proposal Manager

Alexandria, VA

$80K - $110K/yr

Strong writing, editing, and proofreading skills * Familiarity with task orders * Able to work independently * Team player The Proposal Manager will be responsible for managing the proposal ...

VTG

Proposal Manager

Chantilly, VA · On-site

Overview VTG is seeking a Proposal Manager located in the National Capital Region. This role is ... Must possess professional written and verbal communication skills, to include the ability to ...

Marsh McLennan Agency

Proposal Writer

San Diego, CA · On-site

$56K - $105K/yr

Manage the on-time delivery of new business and defensive proposals from start to finish ... Write executive summaries, and new material as needed. * Edit proposal content provided by sales.

Stellar Innovations

Proposal Manager

Dayton, OH · On-site

The individual will review, write, and develop proposals, managing all proposal development activities, including bid/no-go discussions, gathering and formatting information, writing drafts ...

The Prospective Group (TPG)

Proposal Manager

Fairfax, VA

$120K - $135K/yr

At TPG the role is a combination of business development, project management, and technical writing; however, the focus remains the same: managing the proposal process efficiently and effectively to ...

Stellar Innovations

Proposal Manager

Dayton, OH · On-site

The individual will review, write, and develop proposals, managing all proposal development activities, including bid/no-go discussions, gathering and formatting information, writing drafts ...

Stellar Innovations

Proposal Manager

Dayton, OH · On-site

The individual will review, write, and develop proposals, managing all proposal development activities, including bid/no-go discussions, gathering and formatting information, writing drafts ...

VTG

Proposal Manager

Chantilly, VA · Remote

Overview VTG is seeking a Proposal Manager located in the National Capital Region. This role is ... Must possess professional written and verbal communication skills, to include the ability to ...

Integral

Proposal Manager

Tysons, VA · On-site +1

$142K - $175K/yr

Write and continuously review significant portions of the proposal document, including the technical, past performance, and management sections of the proposal. * Edit, organize, and refine the ...

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Proposal Manager Writer information

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$57K

$105.1K

$150K

How much do proposal manager writer jobs pay per year?

As of Sep 2, 2026, the average yearly pay for proposal manager writer in the United States is $105,108.00, according to ZipRecruiter salary data. Most workers in this role earn between $82,000.00 and $120,500.00 per year, depending on experience, location, and employer.

What is a proposal manager writer?

Proposal Manager Writers are professionals who lead and coordinate the development of business proposals in response to requests for proposals (RFPs) or other bid opportunities. They manage the proposal process from start to finish, ensuring that all requirements are met and that the final submission is clear, persuasive, and compliant with client specifications. Their responsibilities often include managing timelines, collaborating with subject matter experts, writing and editing proposal content, and ensuring adherence to company and client standards. Proposal Manager Writers play a critical role in helping organizations win new business by producing high-quality, compelling proposals.

What skills and qualifications are needed to thrive as a proposal manager writer?

To thrive as a Proposal Manager Writer, you need strong writing, editing, project management skills, and typically a bachelor's degree in communications, English, or a related field. Familiarity with proposal management tools like RFPIO, MS Office Suite, and knowledge of RFP processes or certifications such as APMP are highly valued. Exceptional attention to detail, collaboration, and time management are important soft skills for producing compelling, compliant proposals under tight deadlines. These skills are critical to winning new business and ensuring the organization submits high-quality, persuasive proposals that meet client requirements.

What are common challenges faced by proposal manager writers during the proposal development process?

Proposal Manager Writers often face tight deadlines and the need to coordinate input from multiple stakeholders, such as subject matter experts, sales teams, and executives. Balancing quality writing with strict compliance to client requirements and formatting guidelines can be challenging. Additionally, managing multiple proposals simultaneously while maintaining consistency and accuracy requires strong organizational and communication skills. Successful Proposal Manager Writers develop efficient workflows and foster strong collaboration to overcome these challenges.

What is the difference between Proposal Manager Writer vs Proposal Coordinator?

AspectProposal Manager WriterProposal Coordinator
CredentialsTypically requires experience in proposal writing, industry-specific knowledge, and strong communication skillsOften has similar credentials but may focus more on administrative and coordination skills
Work EnvironmentWorks closely with proposal teams, subject matter experts, and management to develop proposalsSupports proposal teams by organizing materials, scheduling, and tracking proposal progress
Employer & Industry UsageCommon in government, defense, and large corporate sectorsUsed across similar industries for proposal support roles

The Proposal Manager Writer focuses on creating and editing proposal content, ensuring quality and compliance, while the Proposal Coordinator handles the logistical and administrative aspects of proposal development. Both roles are essential in the proposal process but differ in responsibilities and focus areas.

Are proposal manager writers in demand?

Proposal manager writers are in demand in industries such as government contracting, engineering, and consulting, where strong proposal development skills are essential. They often require expertise in technical writing, project management, and familiarity with proposal software, with employment opportunities increasing as organizations seek competitive bids.

How much do proposal manager writers get paid?

Proposal manager writers typically earn between $70,000 and $120,000 annually, depending on experience, industry, and location. They often require strong writing, project management skills, and familiarity with proposal software tools.

What is the difference between a proposal writer and a proposal manager?

A proposal writer is responsible for creating the content of proposals, focusing on writing clear and compelling responses to RFPs, while a proposal manager oversees the entire proposal process, coordinating teams, managing deadlines, and ensuring compliance with requirements. Proposal managers often have project management skills and use tools like proposal management software to streamline workflows.

What cities are hiring for Proposal Manager Writer jobs?

Cities with the most Proposal Manager Writer job openings:

Who are the top companies hiring for Proposal Manager Writer jobs?

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What states have the most Proposal Manager Writer jobs?

States with the most job openings for Proposal Manager Writer jobs include:

What are popular job titles related to Proposal Manager Writer jobs?

For Proposal Manager Writer jobs, the most frequently searched job titles are:

Proposal Manager Writer jobs near you
Infographic showing various Proposal Manager Writer job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $105,108 per year, or $50.5 per hour.

Federal Pipeline Manager & Proposal Writer (Remote)

Praescient Analytics

Fairfax, VA • On-site, Remote

Full-time

Retirement, PTO

Posted 5 days ago

Job description

About Praescient Analytics
Praescient Analytics, LLC is a Woman-Owned Small Business delivering advanced analytics, data engineering, artificial intelligence and machine learning, software development, cloud and DevSecOps, cybersecurity, systems integration, and mission-support solutions to federal customers. We combine technical depth, disciplined delivery, and mission understanding to help government organizations turn complex information into actionable outcomes.
Position Overview
Praescient Analytics is seeking a Federal Pipeline Manager & Proposal Writer to own the opportunity-discovery and pipeline-readiness functions of the company's federal growth lifecycle while serving as Praescient's second experienced proposal writer and editor. This person will continuously source, research, organize, and document relevant opportunities; maintain accurate pipeline, contract-vehicle information and internal BD Library; coordinate teaming documentation; and equip Praescient's executives and business-development leads to make timely pursuit decisions.
This is not a customer-facing capture, sales, or post-award contracts-administration position. Praescient's extended business development team will retain responsibility for customer engagement, PWIN assessment, capture strategy, partner selection, and teaming decisions. The successful candidate must build the opportunity pipeline and possess strong federal proposal-writing and editing capability to recognize alignment, anticipate response requirements, independently lead smaller responses, draft substantial proposal content, and conduct independent reviews of major submissions.
*This role can be performed remotely, provided you reside in the United States.*
Primary Responsibilities
  • Continuously identify relevant federal opportunities through GSA eBuy, SeaPort NxG, DHS Acquisition Planning Forecast System (APFS), SAM.gov, agency acquisition forecasts, OASIS+, SEWP VI, other GWAC and IDIQ portals, industry notices, and approved market-intelligence platforms.
  • Screen sourced opportunities for basic alignment with Praescient's capabilities, past performance, contract vehicles, NAICS codes, socioeconomic status, estimated timing, place of performance, clearance or staffing considerations, acquisition strategy, and prime or subcontract possibilities.
  • Prepare concise opportunity research briefs covering the government customer, mission need, scope, estimated value, timing, incumbent when available, contract vehicle, acquisition type, source links, relevant Praescient capabilities and past performance, known deadlines, information gaps, and recommended next research actions.
  • Maintain complete and current CRM/pipeline records, milestones, stage definitions, source documents, contacts, actions, decisions, and deadlines; identify stalled or unsupported pursuits for leadership review.
  • Provide extended business development team and portfolio account managers with organized source documentation and factual research needed for them to evaluate PWIN, select pursuits, identify primes or teammates, and determine capture actions.
  • Track draft solicitations, RFIs, industry days, one-on-ones, reading rooms, questions and answers, amendments, forecast changes, final releases, and proposal deadlines.
  • Manage the opportunity and task-order pipeline for Praescient's prime contract vehicles and key subcontract vehicles, including OASIS+, SEWP VI, and other IDIQ/GWAC channels.
  • Coordinate vehicle onboarding, portal access, required profiles, catalogs or capability records, recurring reports, certification updates, points of contact, and other administrative compliance deliverables.
  • Prepare, route, track, and maintain approved-template NDAs, teaming agreements, subcontractor questionnaires, representations, certifications, data calls, and related pre-award documentation; escalate nonstandard terms and negotiations to authorized leadership, contracts counsel, or designated contracts personnel.
  • Facilitate opportunity handoffs to the Federal Proposal Manager & Lead Writer with complete source documents, research, leadership decisions, teaming status, deadlines, response requirements, and outstanding actions.
  • Independently manage and write smaller RFIs, sources-sought responses, capability statements, white papers, and quick-turn task-order proposals when assigned.
  • During proposal surges, serve as alternate proposal manager or volume lead; develop compliance matrices and outlines; write technical, management, staffing, past-performance, resume, and corporate-experience content; and coordinate contributor inputs.
  • Provide substantive editorial support for proposals led by the Federal Proposal Manager & Lead Writer, including compliance, structure, evaluator focus, evidence, consistency, clarity, grammar, and final-copy review.
  • Perform the independent compliance and content review and the subsequent final editorial and production review assigned under Praescient's two-review protocol; document findings and verify closure before submission.
  • Use approved generative-AI tools to accelerate market research, opportunity summaries, requirements extraction, compliance analysis, outlining, drafting, editing, and gap identification while validating outputs against authoritative sources.
  • Maintain reusable pipeline, teaming, vehicle, and proposal records in approved systems and contribute to process improvement and lessons learned.

Required Qualifications
  • At least four (4) years of federal government contracting experience spanning opportunity research, pipeline or business-development operations, and hands-on proposal writing and editing.
  • Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or higher.
  • Demonstrated experience sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline-to-proposal lifecycle.
  • Demonstrated ability to independently write and edit federal RFIs, sources-sought responses, task-order proposals, capability statements, and proposal sections or volumes.
  • Working knowledge of federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, task orders, and prime/subcontract teaming models.
  • Experience maintaining a disciplined opportunity pipeline or CRM and producing concise research and qualification products for leadership decisions.
  • Experience coordinating NDAs, teaming agreements, partner data calls, representations and certifications, or comparable pre-award documentation using approved templates and escalation procedures.
  • Ability to distinguish administrative agreement routing from contractual or legal judgment and to escalate nonstandard terms appropriately.
  • Strong substantive editing skills and ability to review proposal content for compliance, evaluator focus, factual support, consistency, and readability.
  • Advanced, hands-on experience using ChatGPT or comparable enterprise generative-AI tools for opportunity research, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with demonstrated methods for source grounding and output validation.
  • Strong Microsoft Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint skills; experience with federal opportunity and vehicle portals.
  • U.S. citizenship required due to federal customer and information-access requirements.
  • Ability to successfully complete company-required employment verification and background screening.

Preferred Qualifications
  • Experience with DoD, Intelligence Community, DHS, DOJ, MDA, or other national-security and civilian-agency markets.
  • Experience administering OASIS+, SEWP, GSA, or comparable IDIQ/GWAC opportunity and reporting processes.
  • Experience supporting a small or mid-sized federal contractor where individuals perform across capture, proposals, vehicles, and teaming operations.
  • Familiarity with FAR/DFARS concepts, small-business set-asides, limitations on subcontracting, organizational conflicts of interest, and pre-award compliance considerations.
  • Bachelor's degree in business, communications, public policy, information technology, contracts, or a related field; equivalent relevant experience will be considered.
  • NCMA, Shipley, PMP, or other relevant pipeline, proposal, contracts, or project-management training.

What Success Looks Like
  • Leadership receives relevant, well-documented opportunities with enough factual information to make timely bid, no-bid, prime, subcontract, and teaming decisions.
  • Pipeline, contract-vehicle, teaming, and deadline information is complete, current, and actionable.
  • Opportunities transition into proposal development without missing documents, unresolved ownership, or preventable schedule loss.
  • During surge periods, the employee independently leads smaller responses, writes substantial proposal content, and materially improves major submissions through two-stage independent editorial review.
  • Administrative documents are routed quickly while nonstandard contractual issues are escalated to the appropriate authority.

What You Can Expect From Us:
  • Real opportunity for career growth in an environment where your achievements will be celebrated
  • Constant collaboration with numerous teams to ensure client success
  • A team that respects and embraces your ideas and expertise
  • Coworkers that are motivated by pursuing excellence, rather than the prospect of personal gain
  • A workplace dedicated to supporting and bettering public safety and government agencies

Benefits:
  • Very competitive salary based on qualifications and experience
  • Comprehensive, Company paid United Health Care Medical for you and your family (We pay your premiums and deductibles)
  • 401(k) with company matching
  • Travel & performance incentives
  • 3 weeks paid time off (plus Federal Holidays)
  • $5K annual training allowance
  • $500 book allowance
  • Tuition reimbursement program

Praescient Analytics is an Equal Employment Opportunity employer. Employment decisions are based on merit, qualifications, experience, performance, business needs, and applicable contract requirements. Praescient does not unlawfully discriminate or provide disparate treatment based on race, ethnicity, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.
Praescient Analytics acknowledges the applicable clause and provision updates implementing Executive Order 14398, Addressing DEI Discrimination by Federal Contractors, and the related FAR/RFO updates, including FAR 52.222-90 where applicable. Praescient does not engage in racially discriminatory DEI activities, including disparate treatment based on race or ethnicity in recruitment, hiring, promotion, contracting, program participation, training, mentoring, leadership development, or allocation of company resources. Praescient's employment and contracting decisions are made based on merit, qualifications, experience, performance, business needs, and applicable contract requirements.

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