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Proposal Development Manager Jobs (NOW HIRING)

GFT.

Business Development & Proposal Manager

Irvine, CA · On-site

GFT is seeking a Business Development & Proposal Manager to join our West Team in either NorCal, SoCal, Washington or Arizona ! This role follows a hybrid work model, requiring regular attendance at ...

ATCC

Business Development Manager

Manassas, VA · On-site

$120K - $135K/yr

Proposal Development & Cross-Functional Coordination: Coordinate cross-functional teams in support ... Reporting & Business Systems Management: Maintain capture schedules, budgets, documentation, and ...

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Proposal Development Manager information

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$50.5K

$92.3K

$128.5K

How much do proposal development manager jobs pay per year?

As of Jul 10, 2026, the average yearly pay for proposal development manager in the United States is $92,290.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,000.00 and $111,500.00 per year, depending on experience, location, and employer.

What is the difference between Proposal Development Manager vs Proposal Coordinator?

AspectProposal Development ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal writingOrganizational skills, attention to detail, communication
ExperienceTypically 3+ years in proposal management or related fieldEntry to mid-level experience in proposal support roles
Work EnvironmentOffice-based, collaborative teams, client-facingOffice or remote, administrative support setting

The Proposal Development Manager focuses on leading and strategizing the entire proposal process, while the Proposal Coordinator provides essential support and coordination tasks. Both roles are vital in the proposal lifecycle but differ in scope and responsibility.

How does a Proposal Development Manager typically collaborate with subject matter experts during the proposal process?

A Proposal Development Manager works closely with subject matter experts (SMEs) to gather technical content and ensure the proposal addresses all client requirements. This often involves organizing kickoff meetings, facilitating information flow, and coordinating review cycles to refine content. Effective communication and project management skills are essential to align contributions from various departments, maintain deadlines, and produce a cohesive, persuasive proposal. Building strong relationships with SMEs helps streamline content development and ensures proposals are both accurate and compelling.

What are the key skills and qualifications needed to thrive as a Proposal Development Manager, and why are they important?

To thrive as a Proposal Development Manager, you need strong project management, writing, and analytical skills, often supported by a bachelor’s degree in business, communications, or a related field. Familiarity with proposal automation tools (like RFPIO or Qvidian), content management systems, and compliance standards is typically required. Exceptional attention to detail, collaboration, and time management skills help you effectively lead cross-functional teams and meet tight deadlines. These abilities are crucial for producing persuasive, compliant proposals that increase win rates and support organizational growth.

What is a Proposal Development Manager?

A Proposal Development Manager is a professional responsible for overseeing and coordinating the creation of business proposals in response to requests for proposals (RFPs) or bids. They work closely with sales, technical, and subject matter experts to ensure that proposals meet client requirements and are delivered on time. Their role includes managing timelines, ensuring compliance with client specifications, and improving the quality and competitiveness of proposals to increase the chances of winning contracts.
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Proposal Development Manager jobs near you

Assistant Proposal Writer & Business Development Associate

5thGen Inc

Remote

Full-time

Posted yesterday

Job description

Job Type
Full-time
Description
Job Title:
Assistant Proposal Writer and Business Development Associate
Location:
Grand Rapids, MI
FLSA Status:
Exempt
Reports to:
Proposal Writer
Supervises:
N/A
Purpose of the Job:
This position provides administrative, operational, and proposal development support to the Commercial team, with a primary focus on assisting the Proposal Manager in the preparation, coordination, tracking, and administration of proposals, RFIs, RFQs, pricing activities, and commercial systems. The position serves as a key liaison between Business Development, Proposal Management, Estimating, Procurement, Operations, and Finance to ensure timely, accurate, and compliant proposal and pricing development. The role is highly process-oriented and requires exceptional attention to detail, organization, and follow-through.
Job Functions and Performance Standards:
Proposal & RFP/RFQ Support
  1. Assist with the preparation, assembly, formatting, proofreading, and quality review of proposals, quotations, presentations, and other commercial documents.
  2. Coordinate collection of proposal inputs from estimating, procurement, operations, quality, and subject matter experts.
  3. Support the review of incoming RFPs, RFQs, RFIs, and capability requests for requirements, timelines, and submission needs.
  4. Assist with proposal document version control, file organization, archiving, and maintenance of proposal folders and records.
  5. Support proposal submission activities and ensure all required documentation is completed and included.
  6. Maintain proposal trackers, timelines, status reports, and workload dashboards.
  7. Assist with maintaining proposal templates, standard content libraries, boilerplate language, resumes, case studies, and supporting materials within proposal management systems.

Pricing & Commercial Operations Support
  1. Coordinate with Estimating, Procurement, Operations, and Finance to gather pricing information required for quotations and proposals.
  2. Assist in the preparation and population of customer pricing tables, cost summaries, and proposal pricing exhibits.
  3. Support maintenance of commercial pricing tools, pricing databases, and pricing documentation.
  4. Assist with product, service, and pricing setup within CRM, proposal systems, and related commercial platforms.
  5. Support order and opportunity entry activities within CRM and internal systems as assigned.
  6. Verify data accuracy and completeness across pricing, proposal, and opportunity records.

CRM & Commercial Systems Administration
  1. Support administration and maintenance of CRM data, including opportunity creation, updates, stage progression, and record management.
  2. Ensure proposal, quote, and opportunity records are accurately tracked and maintained.
  3. Assist with CRM reporting, dashboard preparation, and commercial KPI tracking.
  4. Support data cleanup, record audits, and process compliance initiatives.
  5. Maintain commercial document repositories and SharePoint libraries.

RFI, Vendor Registration & Customer Portal Support
  1. Assist with completion of customer RFIs, supplier registration forms, vendor qualification questionnaires, and prequalification packages.
  2. Maintain repository of commonly requested company information, certifications, policies, capabilities, and compliance documentation.
  3. Coordinate updates to customer portals and supplier management systems.
  4. Assist with tracking confidentiality agreements, master service agreements, and other commercial documentation.

Administrative & Reporting Support
  1. Provide administrative support to the Proposal Manager and Commercial Leadership team.
  2. Prepare meeting agendas, action-item trackers, and meeting summaries as needed.
  3. Assist with reporting related to proposal activity, win/loss trends, proposal volume, response times, and other commercial KPIs.
  4. Maintain organized electronic filing systems and records retention processes.
  5. Support special projects and process improvement initiatives across the commercial organization.

Cross-Functional Collaboration
  1. Work closely with Proposal Management, Business Development, Procurement, Estimating, Operations, Quality, and Finance teams.
  2. Support process consistency and adherence to established commercial procedures and workflows.
  3. Identify opportunities to improve efficiency, automation, and proposal quality within commercial systems and processes.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Noise level in the work environment is usually medium to moderate

Requirements
Requirements: Associate's Degree or equivalent
Experience: Minimum 2+ years of proposal coordination, proposal writing support, commercial operations, sales support, project coordination, or administrative support experience
Experience working with CRM systems (Dynamics CRM, HubSpot, Salesforce, or similar)
Background in life sciences, healthcare, pharmaceuticals, clinical trials, or related industries preferred
Skills:
Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills with exceptional attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
Strong proofreading, editing, formatting, and document quality assurance skills
Experience working with pricing sheets, pricing tables, data entry, calculations, and spreadsheets preferred
Ability to gather, organize, and validate information from multiple stakeholders
Ability to work effectively in a collaborative, cross-functional environment
Self-motivated, proactive, and capable of working independently with minimal supervision
Strong attention to detail, process compliance, and data accuracy
Experience supporting proposals, RFIs, RFQs, RFPs, or procurement-related documentation preferred
Physical Demands: The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.
Other:
The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements. Nothing in this job description should be construed to limit the power of the company to repeal or modify any part of this job description at any time. This document is not intended to create a contract between 5THGEN Inc., or any of its subsidiaries, and its employees.

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