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Project Manager Personal Assistant Jobs (NOW HIRING)

Charles M. Rubio P.C.

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Executive Personal Assistant

Yonkers, NY · On-site

$66K/yr

Project management and follow-up * Drafting administrative documents, addressing emails and assembling legal documents Personal Assistant Functions * Running errands * Weekend assistance when ...

InterEx Group

Personal Assistant

Miami, FL · On-site

Manage the CEO's complex calendar, meetings, and travel arrangements * Coordinate domestic and ... Track key projects, deadlines, and follow-up actions to ensure completion What We're Looking For

ARTISTIC VOICES INC

Personal Assistant

Miami, FL · On-site

Remote / Miami & New York-based projects Type: Part-time | Volunteer | Community Service Hours ... nonprofit management, music, communications, or event planning . This role can be structured as:

New

ITAC Solutions

Executive Personal Assistant

Birmingham, AL · On-site

$75K - $90K/yr

... projects * Handle confidential information with discretion * Assist with basic financial tasks, including accounts payable * Act as a gatekeeper to protect executive time and focus * Manage personal ...

All Things HR, LLC

Personal Assistant

Clinton, WA · On-site

$21 - $28/hr

... projects and maintenance of properties * Errands such as dry cleaning, groceries, supplies ... Occasional administrative support using Microsoft Office suite, Outlook for calendar management and ...

Charles M. Rubio P.C.

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Executive Personal Assistant

White Plains, NY · On-site

$66K/yr

Project management and follow-up * Drafting administrative documents, addressing emails and assembling legal documents Personal Assistant Functions * Running errands * Weekend assistance when ...

Hotels Unlimited Inc

Personal Assistant

Hightstown, NJ · On-site

$25 - $35/hr

... personal projects. · Driving to appointments. · Travel arrangements. · Ordering supplies. · ... Requirements include: · Exceptional organization and time management skills. · Tech-savvy with ...

Balwin Consulting

Personal Assistant

Houston, TX · On-site

Personal Assistant responsibilities are: * Help the manager to contact with internal/external clients * Manage phone calls and distribute correspondence * Keep diary and schedule meetings ...

Hire Frontier

Executive Personal Assistant

New York, NY · Remote

$17 - $20/hr

Duties * Assist with personal responsibilities including errands, appointment coordination ... Experience coordinating projects, managing deadlines, and assisting with event planning is ...

New

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ENVISION MINDCARE LLC

Personal Assistant

Miami, FL · On-site

As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can ... projects at once. Responsibilities Schedule appointments and maintain a realistic, accurate ...

Measutronics

Personal Assistant

Tallahassee, FL

As a personal assistant, you will help with a variety of management tasks such as scheduling ... Manage internal projects, such as audits or reviews when necessary Qualifications Requirements and ...

Measutronics

Personal Assistant

Indianapolis, IN

As a personal assistant, you will help with a variety of management tasks such as scheduling ... Manage internal projects, such as audits or reviews when necessary Qualifications Requirements and ...

Measutronics

Personal Assistant

Olympia, WA · On-site

As a personal assistant, you will help with a variety of management tasks such as scheduling ... Manage internal projects, such as audits or reviews when necessary Qualifications Requirements and ...

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Project Manager Personal Assistant information

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$32K

$73.1K

$116.5K

How much do project manager personal assistant jobs pay per year?

As of Jul 3, 2026, the average yearly pay for project manager personal assistant in the United States is $73,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,500.00 and $88,000.00 per year, depending on experience, location, and employer.

What does a project manager assistant do?

A project manager assistant supports project managers by coordinating schedules, preparing reports, communicating with team members, and tracking project progress. They often use project management tools like MS Project or Asana and need strong organizational and communication skills. Their role helps ensure projects stay on track and meet deadlines.

What is a Project Manager Personal Assistant?

A Project Manager Personal Assistant is a professional who supports a project manager by handling administrative tasks, scheduling meetings, organizing project documentation, and facilitating communication among team members. They help ensure that projects run smoothly by managing the project manager's calendar, preparing reports, and coordinating logistics. Their role is essential for maintaining organization and efficiency, allowing the project manager to focus on higher-level project planning and decision-making.

What are the 4 types of project managers?

The four main types of project managers are functional, projectized, matrix, and hybrid. Functional managers work within specific departments, projectized managers oversee entire projects independently, matrix managers operate across departments with shared authority, and hybrid combines elements of these structures. Understanding these types helps in selecting the right management approach for different project environments and organizational needs.

Can you go from admin assistant to project manager?

A project manager personal assistant can transition from an administrative assistant role by gaining relevant skills such as project coordination, communication, and familiarity with project management tools like MS Project or Asana. Earning certifications like PMP or CAPM can also improve prospects for advancement into project management positions.

How does a Project Manager Personal Assistant typically support project coordination and communication within a team?

A Project Manager Personal Assistant plays a crucial role in ensuring seamless project coordination by managing schedules, organizing meetings, and facilitating communication among team members and stakeholders. They often prepare agendas, take meeting minutes, and follow up on action items, which helps keep the project on track. Additionally, they may assist with document management and provide logistical support for project-related activities, making them an indispensable part of the project management process. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Can I be a PA with no experience?

A Project Manager Personal Assistant role typically requires some organizational and communication skills, but prior experience is not always mandatory. Entry-level positions may provide on-the-job training, and developing skills in scheduling, multitasking, and familiarity with office tools can help you qualify for such roles.

What are the key skills and qualifications needed to thrive as a Project Manager Personal Assistant, and why are they important?

To thrive as a Project Manager Personal Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative support, often backed by experience or relevant business qualifications. Familiarity with project management software (such as Asana or Trello), office suites, and scheduling tools is typically required. Proactive communication, multitasking, and discretion are vital soft skills that set top performers apart in this role. These capabilities ensure that projects run smoothly, deadlines are met, and the project manager can focus on high-level tasks without administrative disruptions.
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Project Manager Personal Assistant jobs near you
Infographic showing various Project Manager Personal Assistant job openings in the United States as of June 2026, with employment types broken down into 76% Full Time, 21% Part Time, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $73,063 per year, or $35.1 per hour.
Executive Personal Assistant

Executive Personal Assistant

Charles M. Rubio P.C.

Yonkers, NY • On-site

$66K/yr

Full-time

Medical, Dental, Vision

Posted 10 days ago

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Job description

Job Summary
We are seeking a highly organized and proactive Personal Assistant to support an attorney. This role is integral to the smooth operation of both professional and administrative matters. The ideal candidate is detail-oriented, discreet, and comfortable managing a fast-paced environment with shifting priorities.

Duties

  • Support personal tasks including personal errands, appointment scheduling, and confidential matters with discretion.
  • Manage and maintain detailed calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
  • Provide executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.
  • Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion.
  • Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized office supplies and records.
  • Assist with event planning for corporate meetings, conferences, or special events from logistics to execution.

Executive Support

  • Calendar management
  • Scheduling meetings and appointments
  • Email and correspondence management
  • Administrative support for legal and business activities
  • Project management and follow-up
  • Drafting administrative documents, addressing emails and assembling legal documents

Personal Assistant Functions

  • Running errands
  • Weekend assistance when necessary
  • Miscellaneous logistical support

Qualifications

  • 3+ years executive assistant experience preferred
  • Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills.
  • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
  • Exceptional communication skills including phone etiquette and customer service experience.
  • Ability to handle confidential information discreetly while maintaining professionalism at all times.
  • Knowledge of project coordination techniques and event planning processes is highly desirable.
  • Spanish or Mandarin Language Skills (preferred)
  • Notary Public Certification (may be obtained after hire)
  • Valid Drivers' License

Work Arrangement

  • Primarily in-person
  • Mix of office, business, and personal support activities

Benefits

  • Health Insurance
  • Vision Insurance
  • Dental Insurance
  • Monthly Metro Card

Join us in this exciting role where your organizational talent and proactive approach will make a meaningful impact! We value energetic professionals eager to support leadership excellence while growing their skill set in a vibrant work environment.