Project Manager Personal Assistant Jobs in Naples, FL

About DOC 

Our mission is to make a transformative impact on our communities through the exceptional buildings, infrastructure, and relationships we construct—with skill, purpose, integrity, and passion. 

Founded in 1879, DOC (Daniel O'Connell's Sons) is a trusted construction management and general contracting firm serving public and private clients across the Northeast and Florida. We bring together expertise in building and heavy/civil construction to deliver complex, high-impact projects. 

At DOC, we believe there's always a better way to build. Our team is driven by collaboration, accountability, and a commitment to continuous improvement—constantly learning, evolving, and pushing to deliver better outcomes for our clients and communities. 

Our Values 

• Always do the right thing 

• Support and respect the people you work with 

• Think like a client 

• Be patient and flexible—even when unexpected obstacles arise 
• Ensure everyone safely returns to their families

Assistant Project Manager 

Daniel O'Connell's Sons is seeking an Assistant Project Manager. Working under the direction of the Project Manager, this individual will be responsible for a variety of administrative functions of assigned construction projects including procurement of material and supplies, placing of subcontracts, processing of change orders, communication with clients, architects, and suppliers.  This is a field position; the Assistant Project Manager works on-site daily.  

Essential Job Responsibilities

• Initiate and maintain liaison with prime client and A/E contacts to facilitate construction activities.

• Assist project management with financial management of projects, including Owner Pay Applications, Change Orders, and Cost Reports.

• Provide quantity take-offs for change-order estimates.

• Assist project management in securing subcontractor pricing.

• Responsible for managing subcontractors and suppliers with regards to submittals, deliveries, schedules, availability of materials, pending estimates.

• Visit supplier facilities, as directed and required to facilitate or expedite deliveries.

• Assist management in producing meeting minutes, circulate copies to attendees.

• Attend periodic meetings to coordinate progress and discuss changes and project issues.

• Compile dates and prepare various periodic or special reports, as required.

• Coordinate MEP subcontractor layouts and system start-up commissioning and produce as-built drawings.

• Perform various aspects of document management, including distributing, managing and tracking RFI's, ASI's/CCDs, and field reports and maintaining accurate and up to date contract documents.

• Reviewing, coordinating and tracking submittals, shop drawings and samples, and ensuring that the submittal process translates to the field.
• Assisting with the enforcement of jobsite safety protocols; and helping to ensure everyone on site is aware of and following DOC safety rules and regulations.

Position Qualifications

• In-depth understanding of all major construction methods and procedures.

• Strong listening and communication skills, including the ability to resolve conflict.

• Ability to identify and resolve complex issues.

• Strong oral and written communication skills, capable of dealing with clients, vendors, architects, etc, in a professional manner.

• Ability to create and support team morale.

• A strong work ethic and a "can-do" attitude.

• Detailed oriented and capable of multi- tasking.
  

Education & Experience

• Extensive knowledge of construction practices and procedures.  

• Four-year engineering degree or equivalent combinations of technical training and/or related experience.

• 3-5 years' experience in similar facility construction project management and related functions plus the willingness to learn and continuously improve processes are required. 

• Experience in supervisory role with a demonstrated history of decision-making/problem-solving skills are essential.

• Proficient computer skills in Microsoft Office Suite, project management software (Procore or similar), accounting cost management software (Sage or similar), and scheduling software (Primavera or similar).

• OSHA 30 Certification, LEED Certification, Lean Certification, CPR/First Aid Training is a plus.

Working Conditions 

The working conditions of this position requires the employee to work both inside and outside, traverse a construction site, utilizing stairs, ladders, etc and utilize personal protective equipment. 

Other Requirements

Employees are expected to adhere to the equal employment opportunity policies and practices of Daniel O'Connell's Sons in order to ensure that all employees are treated equally and that no distinctions are made in rates of pay, opportunities for advancement, including upgrading, promotion and transfer because of an employee's age, color, race, religious belief, sex, sexual orientation, handicap or national origin. Equal employment opportunity regardless of race, religion, creed, color, sex, age, national origin, ancestry, disability (including physical, mental, intellectual and learning disabilities), pregnancy or pregnancy related condition, AIDS/HIV, sickle cell trait, genetic information or predisposing genetic characteristics, gender identity or expression, sexual orientation, domestic violence victim status, military status, marital status, or any other classification protected under state or federal law.