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Project Assistant Jobs in Rochester, NY (NOW HIRING)

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Project Assistant information

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$13

$21

$30

How much do project assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for project assistant in Rochester, NY is $21.26, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.94 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Rochester, NY?

The most popular types of Project jobs in Rochester, NY are:

What are popular job titles related to Project Assistant jobs in Rochester, NY?

For Project Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Rochester, NY look for?

The top searched job categories for Project Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Project Assistant jobs?

Cities near Rochester, NY with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $44,285 per year, or $21.3 per hour.

Assistant Project Manager

Batavia, NY

Chenega Facilities Management
See more jobs at Chenega Facilities Managementexternal

$92K/yr

Full-time

Posted 15 days ago

Job description

Summary

CHENEGA FACILITIES MANAGEMENT, LLC

Batavia, NY

The Assistant Project Manager directly supervises the Operations & Maintenance and Janitorial department functions to ensure contract requirements are fulfilled.


Responsibilities
  • Collaborate with the Project Manager to be the primary authority in all matters of daily and emergency operations.
  • Direct the duties and activities of the O&M department and oversee subcontract for the Janitorial department.
  • Maintain and monitor all personnel and subcontractors on-site under established BFDF standards of conduct.
  • Monitors weekly departmental expenditures, budget control, assigns purchase order numbers, and tracks on MP2 system.
  • Responsible for monthly corporate expense reports for his P-Card usage
  • Responsible for work reception, planning, estimating, scheduling, and assigning as well as analyzing and reporting work status and performance.
  • Manage and utilize the HxGN/Infor CMMS to control scheduled and unscheduled services effectively and efficiently, ensuring that personnel with the proper skills and training are assigned
  • Develop and maintain the Preventative Maintenance schedule.
  • Maintain & control the HVAC Cooling Tower Legionella program & records
  • Management of all non-key subcontractors.
  • Interface with facility occupants.
  • Assess work requirements and committing labor and resources to accomplish scheduled and unscheduled tasks.
  • Assist in implementation, application, and updating the Quality Control program.
  • Maintain all material safety data sheets (MSDS).
  • Inventory all incoming materials, supplies, and tools into the MP2 system.
  • Track work orders and PM’s on the HxGN/Infor CMMS system
  • Implement and perform weekly quality control inspections for each department.
  • Responsible for overseeing and maintaining the janitorial parts ordering weekly, working with the janitorial department lead custodian
  • Responsible for data entry of various deliverable contract items into the Chenega Share Point System
  • Works with PM to ensure annual training requirements for all staff are completed.
  • Ensures work is completed in a priority established by supervision and facility need and completed with a high degree of professionalism, quality and craftsmanship.
  • Maintain a clean and orderly work area
  • Ensure clerical tasks are up to date. 
  • Keep up to date on departmental and facility safety standards and local codes and policies.
  • Highly qualified and possess general supervisory operation maintenance experience
  • Other duties as assigned

Qualifications
  • Associate degree OR
  • Minimum two (2) years equivalent experience.
  • Minimum two (2) years’ experience at supervisory or management level in an institutional setting with a multi-functional background in all facility support departments
  • Successfully pass background and drug screening

 

Knowledge, Skills and Abilities

  • Ability to learn and use the Government Hexagon/INFOR Maintenance CMMS System
  • Experience in operations, maintenance or asset management.
  • Experience in purchasing, budget, and quality control.
  • Experience training, evaluating staff, and strong organizational skills.
  • Ability to understand ISO and quality management system program level functions.
  • Proficient in the Microsoft Suite to include, Excel, Word and Outlook.

Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • Sufficient fine motor skill for use of computers, calculator with an ability to withstand repetitive keyboarding for extended periods of time
  • Visual, auditory and communication abilities sufficient to perform the essential functions of the job
  • Ability to kneel bend and twist at the waist on an occasional basis,
  • Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis and more on an occasional basis
  • Ability to travel by plane and safely operate a motor vehicle

Estimated Salary/Wage
Up to USD $92,000.00/Yr.

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