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Project Assistant Jobs in Rochester, NY (NOW HIRING)

City of Rochester, NY

Project Assistant

Rochester, NY · On-site

$46K - $59K/yr

The Project Assistant works under the general supervision of a higher level employee. Related work is performed as required. Under the NY HELPS Program, the Civil Service Exam for this title has been ...

City of Rochester (NY)

Project Assistant

Rochester, NY

$46K - $59K/yr

The Project Assistant works under the general supervision of a higher level employee. Related work is performed as required. Under the NY HELPS Program, the Civil Service Exam for this title has been ...

University of Rochester

Project Asst

Rochester, NY · On-site

$17.50 - $22.79/hr

Often in a short term (< 6 months) capacity, provide project support to cross-functional teams. Schedule 7:00 AM - 5:00 PM Strong Candidate Identified The University of Rochester is committed to ...

University of Rochester

Project Asst

Rochester, NY

$17.50 - $22.79/hr

Often in a short term (< 6 months) capacity, provide project support to cross-functional teams. Schedule7:00 AM - 5:00 PMStrong Candidate Identified The University of Rochester is committed to ...

LaBella Associates

Assistant Project Manager

Rochester, NY · On-site

$60K - $90K/yr

We are currently seeking qualified candidates for consideration to fill an open Assistant Project Manager position in our Program Management Services Division. This position will be located at our ...

LaBella Associates

Assistant Project Manager

Rochester, NY · On-site

$60K - $90K/yr

We are currently seeking qualified candidates for consideration to fill an open Assistant Project Manager position in our Program Management Services Division. This position will be located at our ...

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and ...

ALS

Project manager assistant

Rochester, NY

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and ...

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Project Assistant information

See Rochester, NY salary details

$13

$21

$30

How much do project assistant jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for project assistant in Rochester, NY is $21.27, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.94 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Rochester, NY? The most popular types of Project jobs in Rochester, NY are:
What are popular job titles related to Project Assistant jobs in Rochester, NY? For Project Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Rochester, NY look for? The top searched job categories for Project Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Project Assistant jobs? Cities near Rochester, NY with the most Project Assistant job openings:
Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,237 per year, or $21.3 per hour.

Project Assistant

City of Rochester, NY

Rochester, NY • On-site

$46K - $59K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

City Of Rochester (New York) rating

8.8

Company rating: 8.8 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

141st of 836 rated public administrative organizations

Job description

Salary: $46,245.00 - $59,277.00 Annually
Location : Rochester, NY
Job Type: Full-Time
Job Number: 26DM398ESA45
Department: Department of Environmental Services
Bureau: Equipment Services
Opening Date: 07/17/2026
Closing Date: 7/30/2026 11:59 PM Eastern
General Description
This is an entry-level administrative position providing data collection and analysis support to managers and project leaders for defined research or other seasonal projects. Employees in this title may be assigned to any department. The employee may be required to observe field operations or collect data at a variety of locations. Hours worked will generally not extend beyond those for a normal work week, but assignment of the hours may be flexible, depending on the needs of the project. The Project Assistant works under the general supervision of a higher level employee. Related work is performed as required.
Under the NY HELPS Program, the Civil Service Exam for this title has been waived. For additional information regarding the NY HELPS Program, please visit:
CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.
Typical Work Activities
  • Compiles program productivity or other data through records analysis and direct observation of work activities;
  • Performs basic statistical data analysis, using calculator or personal computer;
  • Writes and compiles narrative and numeric reports;
  • Assists in the administration of projects by maintaining records, locating resource persons, implementing mailings, drafting memoranda and other written material;
  • Monitors contracts for compliance with project specifications;
  • Recommends adjustments to contract or program changes;
  • Attends internal and public meetings, making presentations, answering questions, and gathering information;
  • Responds to questions and complaints from the public concerning the project.

Minimum Qualifications
High School Diploma or Equivalent, PLUS:
  1. Associate's degree in Business, Public Administration, or Social Sciences, and one (1) year of full-time experience, or its part-time equivalent, monitoring programs, procedures, regulations, or contracts; OR
  2. Successful completion of twenty-one (21) semester hours in Business, Public Administration, or Social Sciences, AND eighteen (18) months of experience as described in 1. OR
  3. Two (2) years of experience as described in 1.
NOTE: For some positions, a New York State Class D driver's license will be required at time of appointment. Employee must have a vehicle available for daily use.
For full-time employees:
The City of Rochester offers a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
For less-than full-time employees:
The City of Rochester offers numerous growth opportunities to include the potential to transition into full-time, permanent employment.

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