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Program Manager Executive Assistant Jobs (NOW HIRING)

FDR Financial Group

Executive Assistant

Chicago, IL · On-site

As an Executive Assistant, you will play a crucial role in supporting senior executives and ... Manage executives' calendars, including scheduling meetings and appointments * Coordinate travel ...

Choreo

Executive Assistant

Charlotte, NC · On-site

Choreo is a wealth management firm built on an interconnected network of financial advisors with a ... Basic life and disability coverage * 401(k) matching program * Financial support for approved ...

Choreo

Executive Assistant

Charlotte, NC

Choreo is a wealth management firm built on an interconnected network of financial advisors with a ... Basic life and disability coverage * 401(k) matching program * Financial support for approved ...

Computechsale

Executive Assistant

Whippany, NJ · On-site

Executive Assistant responsibilities include: · Acting as the point of contact among executives, employees, clients and other external partners · Managing information flow in a timely and accurate ...

KSA Integration

Executive Assistant

Arlington, VA · On-site +1

$90K - $120K/yr

This position supports the Marine Corps Program Management Office as an Executive Assistant. The Executive Assistant provides comprehensive administrative and executive-level support to the Program ...

University of Miami

Executive Assistant

Miami, FL · On-site

... program. Responsible for schedule management, office management, travel arrangements ... The Executive Assistant has delegated authority regarding matters of significance. In addition ...

ITResource Hunter

Executive Assistant

Reston, VA · On-site

Manage calendars, schedule meetings, and coordinate travel arrangements. * Prepare reports ... Executive Assistant or in a similar administrative role. * Strong organizational and ...

Muse Search + Inspire

Executive Assistant

Houston, TX · On-site

Executive Assistant Reports to: President & CEO, CFO/COO, and Chief Legal Officer/Corporate ... Manage executive calendars, meetings, travel arrangements, and expense reporting. * Coordinate ...

Flagship Ventures

Executive Assistant

Cambridge, MA · On-site

Reporting to the Senior Manager, Executive and Admin Services, the Executive Assistant ... Enjoy unparalleled employee benefits and rewards programs Flagship Pioneering and our ecosystem ...

Loan Factory

Executive Assistant

San Jose, CA · On-site

$60 - $80/hr

The Executive Assistant provides high-level administrative and strategic support to senior ... Manage executive calendars, appointments, and meetings * Prepare reports, presentations, and ...

1872 Consulting

Executive Assistant

Boston, MA · On-site

Calendar management, travel arrangements, expense reporting, drafting correspondence, and meeting coordination. * Effectively prioritize the needs of the Executive office, manage competing requests ...

Identity

Executive Assistant

Gaithersburg, MD · On-site

Manage the Executive Director's complex calendar, including scheduling meetings, coordinating ... Lead or assist in special projects that drive organizational impact, growth, and operational ...

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Program Manager Executive Assistant information

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How much do program manager executive assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for program manager executive assistant in the United States is $62,140.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $80,000.00 per year, depending on experience, location, and employer.

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities are hiring for Program Manager Executive Assistant jobs?

Cities with the most Program Manager Executive Assistant job openings:

What states have the most Program Manager Executive Assistant jobs?

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Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $62,140 per year, or $29.9 per hour.

Assistant Project Manager/Executive Assistant

Columbus, OH • On-site

Check Off Your List
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Check Off Your Listexternal

$22/hr

Part-time

Re-posted yesterday

Job description

Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth.
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most - their business.
We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation!
This is a remote position (seeking employees based in Florida, Maine, Ohio, Texas). This role will start at 10-15 hours a week and can quickly grow from there.
Objectives of the Role:
  • Report to the Project Manager and Manager of the Executive Assistant team
  • Assist clients as directed
  • Maintain client relations and refine internal processes that support COYL and clients
  • Manage communication between various clients' upper management and employees, liaising with internal and external executives on projects and tasks
  • Plan and orchestrate work to ensure the client's priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities (dependent on client needs):
  • Manage the professional and personal needs for various clients
  • Track detailed records in timekeeping system
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients' senior executives
  • Manage, coordinate, and arrange our virtual client's travel and travel-related activities, including hotel booking, transportation, and meals
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
  • Track action items and follow up with the client and internal team members to ensure deadlines and commitments are met
  • Assist with meeting preparation including agendas, materials, note-taking, and follow-up items
  • Support operational tasks such as CRM updates and workflow coordination
  • Organize client communications
  • Return phone calls and relay messages
  • Plan client events
  • Respond to all requests within a maximum of 4 business hours
  • Navigate priorities while multi-tasking
  • All other tasks as needed

Skills and Qualifications
  • 4 years of experience in an administrative role reporting directly to senior management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep various companies' confidences
  • Promptness and a motivated self-starter
  • Confident and professional phone presence
  • Available to help with urgent requests

Preferred Qualifications
  • Experience developing internal processes and filing systems
  • Associates or above degree in administration; or equivalent experience
  • Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.

Schedule:
  • Monday to Friday
  • Part-time with the potential to grow to full-time

Apply