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Program Manager Executive Assistant Jobs in New York

Riskified

Office Manager & Executive Assistant

New York, NY · On-site

$90K - $105K/yr

... level Executive Assistant support to senior leadership, including complex calendar management ... programs are just some of the elements we provide to bring value to our employees. We invite you to ...

Computechsale

Executive Assistant

Whippany, NJ · On-site

Managing information flow in a timely and accurate manner * Managing executives' calendars and set up meetings We are looking for an Executive/Personal Assistant to perform a variety of ...

Riskified

Office Manager & Executive Assistant

New York, NY · Hybrid

$90K - $105K/yr

... level Executive Assistant support to senior leadership, including complex calendar management ... programs are just some of the elements we provide to bring value to our employees. We invite you to ...

Computechsale

Executive Assistant

Whippany, NJ · On-site

Executive Assistant responsibilities include: · Acting as the point of contact among executives, employees, clients and other external partners · Managing information flow in a timely and accurate ...

Computechsale

Executive Assistant

Whippany, NJ

Executive Assistant responsibilities include: · Acting as the point of contact among executives, employees, clients and other external partners · Managing information flow in a timely and accurate ...

Computechsale

Executive Assistant

Whippany, NJ · On-site

Executive Assistant responsibilities include: · Acting as the point of contact among executives, employees, clients and other external partners · Managing information flow in a timely and accurate ...

Computechsale

Executive Assistant

Whippany, NJ · On-site

Executive Assistant responsibilities include: • Acting as the point of contact among executives, employees, clients and other external partners • Managing information flow in a timely and ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.
Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Office Manager & Executive Assistant

Manhattan, NY • On-site

Atlantic Group
See more jobs at Atlantic Groupexternal

$100K/yr

Other

Re-posted 15 days ago

Job description

  • Location: New York, NY
  • Type: Perm (Contingency)
  • Job #49177
  • Salary: $100,000
Job Overview - Office Manager & Executive Assistant
Compensation: $100,000 - $115,000/year + bonus
Location: New York, NY
Schedule: Monday to Friday (In-Office)
Atlantic Group is hiring an Office Manager & Executive Assistant in New York, NY for our client, supporting executive administration, office operations, vendor management, and employee engagement activities within a financial services environment. This role will serve as the primary support partner to senior leadership while overseeing day-to-day office management, administrative coordination, and operational functions across the branch. The ideal candidate will bring strong executive support experience, excellent organizational abilities, and prior experience within banking, financial services, or professional services environments.
Responsibilities as the Office Manager & Executive Assistant:
  • Executive Support: Manage executive calendars, meetings, travel arrangements, expense reporting, presentations, and administrative priorities for senior leadership.
  • Office Operations: Oversee daily office management activities including conference room coordination, office supplies, vendor relationships, facilities support, and workplace operations.
  • Meeting Coordination: Prepare agendas, presentation materials, reports, and meeting documentation while supporting committee and leadership meeting logistics.
  • Vendor & Facilities Management: Coordinate with building management, external vendors, security providers, and service partners to support office operations and compliance requirements.
  • Employee Engagement: Support employee events, training coordination, internal communications, and office-wide administrative initiatives.
  • Administrative Oversight: Maintain records, policy documentation, calendars, onboarding coordination, and operational tracking processes while handling confidential information with discretion.
Qualifications for the Office Manager & Executive Assistant:
  • Education: Bachelor's degree or equivalent professional experience is preferred.
  • Experience: 3-8 years of executive assistant, office management, or administrative support experience within financial services, banking, or professional services environments is required.
  • Industry Knowledge: Experience supporting senior executives, managing office operations, and coordinating administrative processes within corporate environments is preferred.
  • Technical Skills: Proficiency with Microsoft Office Suite including Outlook, Excel, PowerPoint, and Word is required.
  • Skills & Attributes: Strong communication skills, organizational abilities, attention to detail, problem-solving capabilities, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment are required.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
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