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Program Manager Executive Assistant Jobs in New York

BizTek People

Executive Assistant

Manhattan, NY · On-site

Key Responsibilities Provide administrative support to senior IT executives Manage and schedule ... and assist with site access Answer phones, screen calls, and manage executives' schedules ...

Naked City Pizza

executive assistant

Manhattan, NY

As an Executive Assistant, you will play a crucial role in supporting the executive team and ... Manage executive calendars, including scheduling appointments and meetings * Coordinate travel ...

Genesis Recruiting

Executive Assistant

Brooklyn, NY · On-site

Key Responsibilities Executive Support Manage executive calendars and email. Track priorities, deadlines, and follow-ups to ensure timely completion of tasks. Assist with internal communications ...

Atlantic Group

Executive Assistant

Manhattan, NY · On-site

$120K/yr

Manage a high-volume executive calendar, prioritize meeting requests, and coordinate complex ... Project Support: Assist with presentations, reports, special projects, and executive-level ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$60K - $70K/yr

... care management, and in-home care through our Essen House Calls program. Guided by a Population ... Job Summary The Executive Assistant will provide high-level administrative support to senior ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$60K - $70K/yr

... care management, and in-home care through our Essen House Calls program. Guided by a Population ... Job Summary The Executive Assistant will provide high-level administrative support to senior ...

New

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$60K - $70K/yr

... care management, and in-home care through our Essen House Calls program. Guided by a Population ... Job Summary The Executive Assistant will provide high-level administrative support to senior ...

New

Spirit of '76

Executive Assistant

Manhattan, NY · On-site

$65K - $75K/yr

You'll support the President by managing priorities, coordinating schedules and travel ... executive assistant experience preferred * Experience supporting senior executives or business ...

Philo

Executive Assistant

Brooklyn, NY · On-site

Executive Assistant Brooklyn, NY Executive Assistant Philo is a cutting-edge TV streaming company ... Calendar Management: Own complex, high-volume calendars for C-suite executives across multiple time ...

TransPerfect

Executive Assistant

Manhattan, NY · On-site

Manage mail and documents including those related to signature requests (both electronic and wet ... Executive Assistant * Advanced MS Word, Excel, Power Point skills

Essen Medical Associates

Executive Assistant

Bronx, NY

$60K - $70K/yr

... care management, and in-home care through our Essen House Calls program. Guided by a Population ... The Executive Assistant will provide high-level administrative support to senior executives within ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$75K - $100K/yr

... care management, and in-home care through our Essen House Calls program. Guided by a Population ... The Executive Assistant will provide high-level administrative support to senior executives within ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.
Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Executive Assistant

Manhattan, NY • On-site

BizTek People
Recruiting and Staffing Services • 51 - 200 employees
Learn more about BizTek Peopleexternal

Other

Re-posted 17 hours ago

Job description

Executive Assistant

BizTek People is in search of an experienced Executive Assistant for our client in NYC! Executive Assistant – IT Department Location: Hybrid (2 days/week onsite, with flexibility to come in on additional days as needed) Position Summary We are seeking a highly organized and proactive Executive Assistant to support senior leaders within the IT department, including the Head of Front Office Technology, Head of Corporate Services Technology, and other key IT executives. The ideal candidate will have experience in fast-paced environments, strong communication skills, and the ability to manage a variety of administrative tasks with discretion and professionalism. Key Responsibilities Provide administrative support to senior IT executives Manage and schedule recurring meetings and appointments Organize and coordinate travel arrangements and process expense reports Maintain calendars, organize meetings, and prepare necessary documents and logistics Serve as the point of contact for visitors and assist with site access Answer phones, screen calls, and manage executives' schedules Coordinate with other IT administrative professionals to ensure smooth operations Handle office management tasks such as ordering supplies, mail distribution, and print requests Make and manage restaurant reservations and hospitality for internal and external meetings Assist visiting colleagues with workspace, meeting arrangements, and logistics Manage contacts and maintain accurate records using Outlook Coordinate conference room and dial-in reservations Update organizational charts and assist with SharePoint permissions Provide backup administrative coverage as needed Support last-minute requests with a flexible and solutions-oriented mindset Requirements Must be eligible to work in the United States 3–5 years of experience as an Administrative or Executive Assistant, ideally within Financial Services Prior experience supporting IT executives strongly preferred Proficient in Microsoft Word, Excel, PowerPoint, and Microsoft Copilot Strong multitasking and time management skills in a fast-paced environment Excellent verbal and written communication skills Self-motivated, team-oriented, and dependable Comfortable handling confidential information and working with minimal supervision Willingness to take on new responsibilities and adapt quickly

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