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Program Manager Executive Assistant Jobs in California

Asana

Manager, Executive Assistant

San Francisco, CA · Hybrid

You will lead our full-time, global ABPs and oversee our offshore ABP support program. Your mission ... for executive support-creating playbooks for calendar management, global travel, and meeting ...

Asana

Manager, Executive Assistant

San Francisco, CA · On-site

You will lead our full-time, global ABPs and oversee our offshore ABP support program. Your mission ... for executive support-creating playbooks for calendar management, global travel, and meeting ...

Asana

Manager, Executive Assistant

San Francisco, CA · On-site

You will lead our full-time, global ABPs and oversee our offshore ABP support program. Your mission ... for executive support-creating playbooks for calendar management, global travel, and meeting ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in California are hiring for Program Manager Executive Assistant jobs?

Cities in California with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Practice Manager - Executive Assistant

Los Angeles, CA • On-site

Staffing Management Group
See more jobs at Staffing Management Groupexternal

$30 - $40/hr

Full-time

Re-posted 6 days ago

Job description

USA Staffing is currently recruiting for aPractice Manager / Executive Assistant. This is a direct hiring opportunity located in Los Angeles with $30-40 hourly pay rate depending on experience.
Job Description:
Position Summary
The Practice Manager / Executive Assistant is responsible for overseeing the daily administrative operations of the dermatology practice while providing high-level executive support to the physician. This role ensures the office runs efficiently by managing administrative functions, coordinating office resources, and serving as the physician's primary administrative partner. The ideal candidate is highly organized, proactive, professional, and able to manage multiple priorities while maintaining confidentiality.
Key ResponsibilitiesOffice Management
  • Oversee the day-to-day administrative operations of the practice.
  • Order and maintain office supplies and equipment to ensure uninterrupted operations.
  • Coordinate vendor relationships and office service providers.
  • Develop and maintain organized office systems, procedures, and records.
  • Monitor office needs and proactively resolve operational issues.
  • Assist with special projects and practice initiatives as assigned.
Executive Assistant Responsibilities
  • Manage the physician's calendar, appointments, and scheduling.
  • Coordinate business and personal travel arrangements, including flights, hotels, transportation, and itineraries.
  • Manage email communications, prioritize correspondence, and draft responses when appropriate.
  • Coordinate meetings, prepare agendas, and organize supporting materials.
  • Maintain strict confidentiality regarding physician, patient, and business information.
  • Serve as a liaison between the physician and staff, vendors, and external business contacts.
Qualifications
  • Minimum of 35 years of experience as an Practice Manager, Executive Assistant, or similar administrative leadership role, preferably in a healthcare or medical office.
  • Experience in a dermatology or other specialty medical practice is preferred.
  • Excellent organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities.
  • Strong written and verbal communication skills.
  • Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
  • Professional, proactive, and detail-oriented with exceptional problem-solving abilities.
Technical Skills
  • Proficient inMicrosoft Office Suite, including:
    • Microsoft Outlook (email management, calendars, meeting coordination)
    • Microsoft Word (document creation and correspondence)
    • Microsoft Excel (spreadsheets, tracking, and reporting)
    • Microsoft PowerPoint (presentations and meeting materials)
  • Experience usingElectronic Medical Record (EMR/EHR) systemsfor scheduling, documentation, and administrative workflows.
  • Proficiency with calendar management, travel coordination, and online meeting platforms (Microsoft Teams and/or Zoom).
  • Comfortable learning and utilizing new healthcare and office management software applications.
  • Strong typing, data entry, and document management skills with a high level of accuracy.
Apply for this great opportunity today!