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Program Manager Executive Assistant Jobs in California

Vast

Executive Assistant

Long Beach, CA · Hybrid

$84K - $120K/yr

Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments ... Executive Assistant II : $96,514 - $137,003

Loan Factory

Executive Assistant

San Jose, CA · On-site

$60 - $80/hr

The Executive Assistant provides high-level administrative and strategic support to senior ... Manage executive calendars, appointments, and meetings * Prepare reports, presentations, and ...

Pasona NA

Executive Assistant

San Diego, CA · On-site

Manage executive calendars and assist with scheduling priorities. * Coordinate domestic and ... Employee Assistance Program (EAP) * Life insurance * Short-term and long-term disability insurance

Integrated Resources

Executive Assistant

San Diego, CA · On-site

Executive Assistant Contract Company Description Healthcare Company Job Title: Executive Assistant ... May assist manager or other staff members with more complex and detailed projects. · Personally ...

Robert Half

Executive Assistant

Fremont, CA · On-site

$31.66 - $36.66/hr

Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ... At least 3 years of experience in an Executive Assistant or closely related administrative support ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in California are hiring for Program Manager Executive Assistant jobs?

Cities in California with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Office Manager & Executive Assistant

San Francisco, CA • On-site

Countive Digital
See more jobs at Countive Digitalexternal

$95K - $120K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

Office Manager & Executive Assistant
Location: SOMA, in-office
Comp: $95k - $120k + equity
Linq is building the messaging infrastructure layer for conversational agents, making it simple for developers to integrate iMessage, RCS, SMS and conversational AI into their products.
We're opening our San Francisco office in SOMA and we need someone to help bring it to life and keep it running.
The Role
You'll own the SF office end to end and be the go-to person for whatever it takes to keep the team moving. Office manager, host, fixer, and leadership support all in one. High-autonomy, high-trust, high-impact. If you like variety and hate the phrase "not my job," this is for you.
What You'll Do
  • Run the SOMA office day to day: space, vendors, supplies, mail, security, and everything in between
  • Be the first face people see; greet guests, host candidates, set the tone for the space
  • Plan team meals, events, offsites, and the small touches that make an office feel like ours
  • Support SF-based leadership with calendars, travel, expenses and ad-hoc needs
  • Keep operations humming: onboarding logistics for new hires, equipment and office systems
  • Spot what's broken before anyone asks and fix it
Fit
  • 2+ years in office management, EA, operations or a scrappy do-everything startup role
  • Ridiculously organized and detail-obsessed
  • Warm, unflappable and great with people at every level
  • Comfortable with shifting priorities and comfortable making the call
  • Based in SF and excited to be in-office five days a week
Why Linq
  • Health/Dental/Vision insurance
  • Flexible PTO
  • Paid Parental Leave
  • 401(k)
  • Wellness stipend and professional development opportunities
  • Direct access to leadership; we're a small team solving real problems with no layers of bureaucracy between you and the work

Apply