ZipRecruiter

Log In

1

Program Manager Executive Assistant Jobs in Oceanside, CA

Pasona NA

Executive Assistant

San Diego, CA · On-site

Manage executive calendars and assist with scheduling priorities. * Coordinate domestic and ... Employee Assistance Program (EAP) * Life insurance * Short-term and long-term disability insurance

Integrated Resources

Executive Assistant

San Diego, CA · On-site

Executive Assistant Contract Company Description Healthcare Company Job Title: Executive Assistant ... May assist manager or other staff members with more complex and detailed projects. · Personally ...

Bumble Bee Foods

Executive Assistant

San Diego, CA · On-site

Manage the CEO's complex calendar, meetings, travel, and priorities while proactively resolving ... These programs reflect our commitment to attracting and retaining top talent. The compensation for ...

Centura Wealth Advisory

Executive Assistant

San Diego, CA · On-site

$80K - $95K/yr

The Executive Assistant supports the CEO with day-to-day administrative and logistical execution ... Manage the CEO's calendar, including scheduling, rescheduling, and resolving conflicts. * Monitor ...

CyberMedia Technologies

Executive Assistant

San Diego, CA · On-site

$80K - $115K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

Cybermedia Technologies

Executive Assistant

San Diego, CA · On-site

$80K - $115K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

Cybermedia Technologies

Executive Assistant

San Diego, CA · On-site

$80K - $115K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

Centura Wealth Advisory

Executive Assistant

San Diego, CA · On-site

$80K - $95K/yr

The Executive Assistant supports the CEO with day-to-day administrative and logistical execution ... Manage the CEO's calendar, including scheduling, rescheduling, and resolving conflicts. * Monitor ...

Cybermedia Technologies

Executive Assistant

San Diego, CA · On-site

$80K - $115K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

LHH US

Executive Assistant

San Diego, CA

$38 - $48/hr

Manage complex executive calendars, scheduling meetings and resolving conflicts. * Coordinate ... EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the ...

LHH US

Executive Assistant

San Diego, CA · On-site

$38 - $48/hr

Manage complex executive calendars, scheduling meetings and resolving conflicts. * Coordinate ... EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the ...

Bumble Bee Foods, LLC

Executive Assistant

San Diego, CA · On-site

This individual will play a critical role in managing executive priorities, coordinating board and ... These programs reflect our commitment to attracting and retaining top talent. The compensation for ...

BUMBLE BEE FOODS, LLC

Executive Assistant

San Diego, CA · Hybrid

$85K - $100K/yr

This individual will play a critical role in managing executive priorities, coordinating board and ... These programs reflect our commitment to attracting and retaining top talent. The compensation for ...

CyberMedia Technologies

Executive Assistant

San Diego, CA · On-site

$80K - $115K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

LHH US

Executive Assistant

San Diego, CA · Hybrid

$35 - $55/hr

Manage a high-volume executive calendar, including scheduling, prioritization, and meeting ... EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the ...

next page

Showing results 1-20

All JobsProgram JobsProgram Manager Executive Assistant JobsProgram Manager Executive Assistant Jobs in Oceanside, CA

Program Manager Executive Assistant information

See Oceanside, CA salary details

$26.4K

$64.3K

$122.1K

How much do program manager executive assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for program manager executive assistant in Oceanside, CA is $64,286.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,400.00 and $82,800.00 per year, depending on experience, location, and employer.

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities near Oceanside, CA are hiring for Program Manager Executive Assistant jobs?

Cities near Oceanside, CA with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in Oceanside, CA as of June 2026, with employment types broken down into 69% Full Time, 29% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,286 per year, or $30.9 per hour.

Executive Assistant

San Diego, CA • On-site

Pasona NA
See more jobs at Pasona NAexternal

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Executive Assistant (Japanese Bilingual)
Location: San Diego, CA
Work Style: Hybrid (3 days in-office / 2 days remote)
Employment Type: Full-Time
Japanese Language: Business Fluency Required
Salary Range: 75-83K/year
About the Company
A global technology and entertainment company is seeking a highly organized and proactive Japanese Bilingual Executive Assistant to provide comprehensive administrative support to senior executives and their teams.
This position requires exceptional organizational skills, sound judgment, professionalism, and the ability to manage confidential information while supporting a fast-paced international business environment.
Position Summary
The Executive Assistant will provide high-level administrative support to senior executives and cross-functional teams. This role involves calendar management, travel coordination, meeting support, communication tracking, project coordination, and general executive office administration.
The ideal candidate is detail-oriented, resourceful, highly organized, and able to anticipate business needs while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
  • Provide comprehensive administrative support to senior executives and their teams.
  • Coordinate meetings, including scheduling conference rooms, sending invitations, arranging audiovisual support, preparing visitor access, and coordinating catering.
  • Prepare meeting agendas, organize presentation materials, document action items, and follow up on outstanding tasks.
  • Manage executive calendars and assist with scheduling priorities.
  • Coordinate domestic and international business travel, including flights, hotels, rental cars, and itineraries.
  • Prepare and process expense reports accurately and in a timely manner.
  • Create presentations, spreadsheets, reports, correspondence, and other business documents.
  • Maintain confidential files and records while ensuring proper document organization and archiving.
  • Prepare and distribute documents requiring electronic signatures.
  • Coordinate employee onboarding and offboarding activities.
  • Work closely with Facilities and IT teams to coordinate office support requests.
  • Order and maintain office and departmental supplies.
  • Coordinate procurement and distribution of promotional materials and branded merchandise.
  • Assist with organizing team meetings, employee events, and team-building activities.
  • Track contracts, approval workflows, and departmental documentation.
  • Monitor communication items, follow-ups, key correspondence, and project milestones across multiple stakeholders.
  • Prepare monthly newsletters and internal communications.
  • Maintain department calendars, including key milestones, workshops, and vacation schedules.
  • Build effective working relationships across departments and support cross-functional collaboration.
  • Perform additional administrative duties and special projects as assigned.
Qualifications
Required
  • Business-level fluency in Japanese and English (spoken and written).
  • Minimum 5 years of Executive Assistant or senior-level administrative experience supporting executives.
  • Excellent organizational and time management skills with exceptional attention to detail.
  • Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
  • Strong problem-solving skills and the ability to anticipate executive and team needs.
  • Excellent verbal and written communication skills.
  • Professional demeanor with the ability to handle highly confidential information.
  • Strong interpersonal skills and ability to collaborate across departments.
  • Advanced proficiency in Microsoft Office, including: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote,
  • Must be authorized to work in the United States.
Preferred
  • Bachelor's degree preferred.
  • Experience supporting executives in a multinational or global organization.
  • Experience coordinating international travel and cross-functional business activities.
Benefits
The company offers a comprehensive benefits package, including:
  • Competitive salary
  • Hybrid work schedule
  • Medical, dental, and vision insurance
  • Health Savings Account (HSA) and Flexible Spending Account (FSA)
  • Employee Assistance Program (EAP)
  • Life insurance
  • Short-term and long-term disability insurance
  • Paid parental leave
  • 401(k) with company matching
  • Education assistance and professional development programs
  • Paid vacation, holidays, sick leave, and seasonal company holidays
  • Employee referral program
  • Employee stock purchase program
  • Employee discount programs
  • Career growth opportunities within a global organization

This position offers an excellent opportunity to support executive leadership while working in a collaborative, international environment with strong career development and comprehensive employee benefits.
Application Form

Apply