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Program Manager Executive Assistant Jobs in Virginia

PetIQ

Office Manager/Executive Assistant

Fairfax, VA · On-site

Office Manager/Executive Assistant ECS is seeking an Office Manager/Executive Assistant to work in our Fairfax, VA (hybrid) office. The primary purpose of this role is to provide high-level ...

New

ECS

Office Manager/Executive Assistant

Fairfax, VA · On-site

$80K - $100K/yr

ECS is seeking a Office Manager/Executive Assistant to work in our Fairfax, VA (hybrid) office. The primary purpose of this role is to provide high-level administrative, executive, and operational ...

KSA Integration

Executive Assistant

Arlington, VA · On-site

$90K - $120K/yr

This position supports the Marine Corps Program Management Office as an Executive Assistant. The Executive Assistant provides comprehensive administrative and executive-level support to the Program ...

KSA Integration

Executive Assistant

Arlington, VA · On-site

$90K - $120K/yr

This position supports the Marine Corps Program Management Office as an Executive Assistant. The Executive Assistant provides comprehensive administrative and executive-level support to the Program ...

KSA Integration

Executive Assistant

Arlington, VA · On-site +1

$90K - $120K/yr

This position supports the Marine Corps Program Management Office as an Executive Assistant. The Executive Assistant provides comprehensive administrative and executive-level support to the Program ...

KSA Integration

Executive Assistant

Arlington, VA · On-site

$90K - $120K/yr

This position supports the Marine Corps Program Management Office as an Executive Assistant. The Executive Assistant provides comprehensive administrative and executive-level support to the Program ...

ITResource Hunter

Executive Assistant

Reston, VA · On-site

Manage calendars, schedule meetings, and coordinate travel arrangements. * Prepare reports ... Executive Assistant or in a similar administrative role. * Strong organizational and ...

Mitchell Martin

Executive Assistant

Falls Church, VA · On-site

Executive Assistant We are seeking a proactive and polished professional to support senior ... Responsibilities include managing executive schedules, communications, and logistics, utilizing ...

Trianz

Executive Assistant

Herndon, VA · Hybrid

Responsibilities include: * Managing executive calendars, including making appointments ... Trianz participates in the E-Verify program in certain locations, as required by law. We are ...

Trianz

Executive Assistant

Herndon, VA · On-site

Responsibilities include: * Managing executive calendars, including making appointments ... Trianz participates in the E-Verify program in certain locations, as required by law. We are ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Virginia are hiring for Program Manager Executive Assistant jobs?

Cities in Virginia with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Office Manager/Executive Assistant

Fairfax, VA • On-site

PetIQ
Manufacturing • 201 - 500 employees
Learn more about PetIQexternal

Other

Posted 3 days ago

New

PetIQ rating

3.9

Company rating: 3.9 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

55th of 56 rated veterinary

Job description

Office Manager/Executive Assistant

ECS is seeking an Office Manager/Executive Assistant to work in our Fairfax, VA (hybrid) office.

The primary purpose of this role is to provide high-level administrative, executive, and operational support to the Vice President of Engineering Systems. This includes combining executive support, office coordination, communication management, and administrative execution to ensure seamless daily operations, effective communication channels, and efficient management of executive priorities.

Responsibilities include:

  • Executive Support: Managing a complex executive calendar with sound judgment, coordinating meetings across senior stakeholders and technical teams, and facilitating executive travel and expense management. Preparing reports, documents (including presentations) and summaries for management is a critical component of this position.
  • Office Coordination: Supporting office logistics, supplies management, and general team operational needs, ensuring a productive and organized work environment.
  • Communication Management: Handling confidential information with discretion. Providing direct communication support, including drafting and proofreading executive correspondence, screening calls, and managing email flow.
  • Administrative Execution: Tracking deliverables and action items, maintaining strong organization and responsiveness in a high-change environment, anticipating needs, and solving problems proactively. Ensuring operational expectations around timely completion and centralized coordination support.

This role will regularly interact with:

  • Vice President of Engineering Systems
  • Engineering Systems Executive leadership and team members
  • Other Postal senior executives and their administrative staff
  • Human Resources, Finance, and Legal departments
  • Internal and external partners, vendors, and contractors

Minimum of 3 years of dedicated executive administrative support experience, preferably within a fast-paced technical or large organizational environment.

What PetIQ employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About PetIQ

Sourced by ZipRecruiter

PetIQ is a leading pet health and wellness company situated in Eagle, Idaho, US. The firm operates in the Consumer Discretionary industry specializing in pet care services and representation of leading veterinary-grade pet products. Established in 2010, PetIQ has grown into a well-known and trusted brand in the market and started its public trading in 2017. The company's mission is to make pet lives better by educating pet owners on the importance of regular veterinary care and veterinary-recommended pet products.

Industry

Manufacturing

Company size

201 - 500 Employees

Headquarters location

Eagle, ID, US

Year founded

2010

Social media

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