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Program Assistant Jobs (NOW HIRING)

Westcare

Program Assistant

Saint Petersburg, FL · On-site

$19 - $21/hr

The Program Assistant provides administrative and operational support to the Program Manager and staff to ensure the smooth day-to-day functioning of the Mustard Seed Program. This role assists with ...

INSPYR Solutions

Program Assistant

Pensacola, FL · On-site

$35K - $44K/yr

Program Assistant - Education Assistance Program Department: Human Resources / Learning & Talent Development Location: Open to hybrid in Pensacola, FL. Position Summary: We are seeking a detail ...

Ardent

Program Assistant

Rockville, MD

$38K - $48K/yr

Ardent is seeking a Program Assistant to join our dynamic team. As a Program Assistant, you will support day-to-day program operations by coordinating deliverables, consolidating inputs, and ...

University of New Mexico

Program Assistant

Albuquerque, NM

$36K - $46K/yr

Position/Program Overview UNM Career Services is seeking a highly motivated candidate for the position of Program Assistant. This role is ideal for a student interested in a career in human resources ...

Eosis

Program Assistant

Saint Paul, MN · On-site

$19 - $23/hr

As a full-time Program Assistant at EOSIS EOSIS Latitudes at Tapestry in Saint Paul, MN, you'll have the unique opportunity to support individuals during one of the most vulnerable-and courageous ...

Hope Farm, Inc

Program Assistant

Fort Worth, TX · On-site

$50K - $55K/yr

LDP Program Assistant Status: Full Time/Exempt Salary: $50,000-55,000; Commensurate with education, experience and certifications About HOPE Farm HOPE Farm Inc.'s ministry and mission are to serve ...

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Program Assistant information

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$21.5K

$45.7K

$63K

How much do program assistant jobs pay per year?

As of Jul 30, 2026, the average yearly pay for program assistant in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
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What cities are hiring for Program Assistant jobs? Cities with the most Program Assistant job openings:
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What states have the most Program Assistant jobs? States with the most job openings for Program Assistant jobs include:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,721 per year, or $22 per hour.

Program Assistant

Westcare

Saint Petersburg, FL • On-site

$19 - $21/hr

Full-time

Re-posted 9 days ago

Job description

POSITION SUMMARY:
The Program Assistant provides administrative and operational support to the Program Manager and staff to ensure the smooth day-to-day functioning of the Mustard Seed Program. This role assists with office coordination, client recordkeeping, and program logistics while supporting staff and client needs. The Program Assistant helps maintain an organized, efficient, and client-centered environment and contributes to overall program effectiveness in alignment with WestCare’s mission and standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Provide general administrative/clerical support for the Program Manager, including photocopying, faxing, filing, and maintaining electronic documentation systems.
  • Assist with GulfCoast-Florida program operations and administration.
  • Maintain and approve inventory of all office supplies and cleaning supplies; place all orders for the Mustard Seed program.
  • Assist in developing staff work schedules and assign daily responsibilities to ensure proper coverage for all shifts.
  • Answer incoming calls and distribute messages and mail.
  • Assist with letters of residency and client completion certificates.
  • Attend and take minutes of staff meetings.
  • Maintain accurate client rosters, sign in sheets and discharge logs.
  • Assist in the development and implementation of FARR policies, procedures, and program materials.
  • Assit with new client intake/orientation and data input.
  • Develop and maintain professional and collaborative relationships with all community partners.
  • Establish helping relationships with clients and staff characterized by warmth, respect, genuineness and empathy.
  • Assist in familiarizing clients to the program, including rules, and other pertinent information for client success.
  • Protect client’s rights to privacy and confidentiality in all treatment situations and record keeping.
  • Provide feedback to the Program Manager and Lead Tech regularly.
  • Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
  • Other duties as assigned.
ESSENTIAL QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Excellent written and verbal communication skills.
  • Ability to handle multiple projects simultaneously.
  • Excellent communication skills.
  • Attention to detail.
  • Ability to exercise good judgment and discretion.
  • Ability to work well in a team environment.
  • Superior organizational skills.
  • Extremely strong computer skills, to encompass all Microsoft Office applications.
  • Adherence to the highest standard of ethical conduct.
  • Professional appearance and demeanor.
  • During your tenure with WestCare, there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
EDUCATION and/or EXPERIENCE:
  • High School Diploma required.
  • 1 year of administrative experience required.
  • 2+ years of administrative experience preferred.
  • Experience working in a residential substance abuse setting strongly preferred.  
WORKING CONDITIONS:
  • Residential, recovery residence setting.
  • A minimum of 40 hours per week are expected but significantly more hours will be required from time to time.  Completion of job duties may require working before and after normal working hours.  Regular attendance is required.  Being able to work as many hours as is necessary to complete job tasks is a required and essential duty of this position.