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Program Assistant Jobs in Rhode Island (NOW HIRING)

Meals on Wheels of RI

Program Assistant

Providence, RI · On-site

$18.13/hr

Summary The Program Assistant supports the day-to-day operation of Meals on Wheels of RI's Home-Delivered Meal Program. This role is primarily responsible for supporting volunteer operations and ...

OnTray

RI

$13.25 - $16.75/hr

Creating efficiencies within facility kitchens. * Assist with training Food Service Directors in Ordering process and tray card program. * Assist with hire process and/or interview process for ...

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Program Assistant information

See Rhode Island salary details

$21.1K

$44.8K

$61.7K

How much do program assistant jobs pay per year?

As of Jul 31, 2026, the average yearly pay for program assistant in Rhode Island is $44,775.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $46,500.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Rhode Island? The most popular types of Program jobs in Rhode Island are:
What cities in Rhode Island are hiring for Program Assistant jobs? Cities in Rhode Island with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Rhode Island as of July 2026, with employment types broken down into 7% Internship, 47% Full Time, 33% Part Time, and 13% Contract. Highlights an 100% In-person job distribution, with an average salary of $44,775 per year, or $21.5 per hour.

Program Assistant

Meals on Wheels of RI

Providence, RI • On-site

$18.13/hr

Other

Re-posted 27 days ago

Job description

Description

Organizational Overview  

Meals on Wheels of RI's mission is to meet the nutritional and special needs of older adults and other eligible populations in order to help them maintain their independent lifestyles.  

We envision a Rhode Island where all seniors live nourished lives with independence and dignity.  

Since 1969, Meals on Wheels of RI has worked to address the issues of food insecurity and social isolation as risk factors for negative health outcomes amongst homebound older adults. Through nutritional and other programming, the organization works to empower seniors across the state to live healthier, safer, and happier lives as they age with independence.  

The core values of our organization are: Empathy, Dedication, Respect, Accountability and Excellence. 


Summary  

The Program Assistant supports the day-to-day operation of Meals on Wheels of RI's Home-Delivered Meal Program. This role is primarily responsible for supporting volunteer operations and coordinating meal delivery routes. This includes assisting with the coordination of the home-delivered meals and delivery routes, providing phone support, and customer service.  

This is a full-time position; Monday through Friday with core hours of 8:30 a.m.-4:00 p.m. 


Essential Duties and Responsibilities  

  • Support volunteer meal delivery operations 
  • Schedule volunteers and arrange substitutes 
  • Maintain communication with volunteers 
  • Maintain volunteer database records 
  • Support volunteer recruitment and training 
  • Support the activities of day-to-day of the Home-Delivered Meal Program 
  • Take client referrals, cancellations, restarts, no answers, etc. from various sources and input said information into the database system 
  • Prepare correspondence and information for clients, to include but not limited to new start packets, birthday cards, menus, etc.  
  • Update referral records pertaining to missing or incorrect information. 
  • Assist in notifying new clients and/or their guardians of the start date, review the guidelines for the meal program and activate and update status utilizing the SERVtracker program 
  • Provide assistance and serve as back-up to other team members as needed 
  • Participate in team meetings and special events 
  • Other duties, per the ever-changing needs of the organization 

Requirements

Knowledge, Skills and Abilities  

  • Commitment to Meals on Wheels of RI mission & values  
  • Commitment to a work environment that promotes DEI practices 
  • Possesses high energy, positive attitude, dedication  
  • Embraces teamwork and flexibility 
  • Shows attention to detail, organizational skills and the ability to multitask  
  • Offers a high degree of initiative 
  • Computer proficiency (MS Excel, Word, and database programs) 
  • Sound professional judgment, an exemplary moral compass, exceptional personal integrity, and high ethical standards that engender trust, and proven leadership capabilities 
  • A proven ability to identify, navigate, and successfully interact within the dynamics of a fast-paced environment 


Education and Experience  

  • 1-3 years of experience in a nonprofit setting 
  • High School degree or equivalent education or experience 
  • Experience working with older adults 
  • Community Health Worker Certification, preferred 
  • Clear results of a background and motor vehicle record check 


Work Environment 

Work is performed in a building. The noise level in the work environment is usually moderate and the environment is sometimes fast paced. Protocol for safety and security is a priority. Occasional work after normal business hours. Must be able to drive to other locations such as external meetings, within the state. 


Physical Demands 

While performing the duties of this job, the team member is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; and talk or hear. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


Disclaimer 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.  

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