Program Assistant Jobs in Pennsylvania (NOW HIRING)

The Impact Center for Community Development & Inclusionimplements programs and activities that address issues of diversity, power, and privilege with a goal of improving the campus climate and enhancing community life at Bryn Mawr College. We do so with a lens that advances anti-racism, wellness, welcome, and belonging for all students.

The Program Assistant will provide administrative and data support to the Impact Center.Using a variety of project management, communication, and organizational skills, the Program Assistant supports a team of Student Life administrators, with aportionof the role dedicated to International Student and ScholarServicesAdvising. The Program Assistant must be comfortable with computers, general office tasks, detailed oriented, and excel at both verbal and written communication.

About the Institution:Since its founding in 1885, Bryn Mawr College has been the preeminent college for women interested in the pursuit of wisdom necessary to challenge the world's expectations. With its pioneering American Collegiate Gothic architecture and picturesque landscape, our campus is recognized as one of the most beautiful in the country. Located less than 15 miles from Philadelphia, and within 2-3 hours of New York City, Baltimore, and Washington, DC, Bryn Mawr's location offers easy access to public transportation and endless recreation, dining, retail, and cultural activities.

Schedule & Benefits:Bryn Mawr is committed to building and sustaining a campus community where faculty and staff can thrive. The College offers competitive salaries andexcellent benefits,including but not limited to a 10% retirement contribution. This full-time, non-exempt position hasan anticipatedschedule of35hours per week, year-round (1,820hoursannualized).

Position Responsibilities:

Administrative Support

• Provide information aboutImpact Centerprogramsto faculty, staff, students, and guests through phone calls,emailcorrespondence andattendingtowalk-in visitors.

• Manage calls, emails, and inquiries to the Impact Center.Schedule appointments for Impact Center staff.

• Maintain allImpact Centerbudgetary records and provide regular budget reports toImpact Centeradministrators.

• Pay invoices and process reimbursements and honorariums, including reimbursements for student organizations and student program coordinators.

• Keep public areas tidy and organized. Oversee daily functions of department space (distributes incoming mail, and packages, etc.) Actas a liaison with Facilities and Housekeeping departmentsregardingmaintenance.

• Order supplies for the entire department and all Impact Center-affiliated programs.

Student Supervision

• Coordinate hiring of student office staff and student coordinators for the Impact Center.

• Track and manage biweekly payroll forImpact Center-hired student workers.

• Manage and provide oversight to Student Social Media Coordinator.

Communication

• Maintain and updatewebsites and social media accounts for The Impact Center.

• Co-administer the email list-servs for assigned groups and department areas.

• Project Management

• Provide organizational and eventsupport for major programs and services offered by theImpact Center

• Support selection processes fortheImpactCenterFellowship, the Dr. Hayley S. Thomas Prize, Community Diversity Assistants, Student Coordinators, and otheractivities asassigned.

• Supports affinity groups with budget planning and tracking.

Other Duties

• Perform otherduties as assigned or directed, including some evening and weekend responsibilities.

Qualifications:

• Bachelor's degree or two years of relevant experiencerequired.

• Demonstrated commitment to diversity, equity, inclusion, and anti-racism.

• Basic understanding of systemic inequities, diverse identities, and how to create inclusive environments that support belonging and welcome.

• Ability to work and act independently.

• Ability to prioritize assignments and to flex those priorities as demands change.

• Ability to support multiple team members and to coordinate with student staff toaccomplishtasks.

• Excellent attention to detail.

• Experiencemaintainingbudgetary records, creating reports, and in general financial recordkeeping.

• Experience withMicrosoft Office suite,databases, web content management systems,Zoomvideoconferencing, online ordering and record keeping software,anddemonstratedability to learn to use Workday software.

• Ability toestablishand maintain effective and cordial working relationships with people insideand outside the College.

• Excellent writing, speaking, and organizational skills.

• Demonstrated ability tomaintainconfidentiality and exercise discretion.

• Demonstrated ability to understand the importance and complexities of following regulations andmaintainingCollege compliance requirements and relevant regulations.

• Successful completion of satisfactory background checks.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; and 3) names/contact information for three professional references. Application review will continue until the position is filled. Toinitiateyour application, use the APPLY button