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Payroll Assistant Jobs in Rochester, NY (NOW HIRING)

Delaware North

Bar Manager

Farmington, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

Delaware North

Bar Manager

Webster, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

Delaware North

Bar Manager

Batavia, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

Delaware North

Bar Manager

Hilton, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

Delaware North

Bar Manager

Farmington, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

Delaware North

Bar Manager

Batavia, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

Delaware North

Bar Manager

Webster, NY

$62K - $78K/yr

Preparation of weekly schedules and scheduling appropriate staff according to business levels and planned payroll. * Assist in maintaining the planned bar cost of sales and assist in the restaurant ...

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All JobsPayroll Assistant JobsPayroll Assistant Jobs in Rochester, NY

Payroll Assistant information

See Rochester, NY salary details

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$32

How much do payroll assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for payroll assistant in Rochester, NY is $21.67, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $24.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Payroll Assistant, and why are they important?

To thrive as a Payroll Assistant, you need strong attention to detail, basic accounting knowledge, and familiarity with payroll laws, typically supported by a relevant diploma or associate degree. Proficiency with payroll software such as ADP, QuickBooks, or SAP, along with Microsoft Excel, is commonly required. Excellent organizational skills, discretion, and clear communication help build trust and ensure accuracy in processing sensitive payroll information. These skills are critical to ensuring employees are paid accurately and on time while maintaining compliance with legal and organizational standards.

What qualifications do I need for payroll?

A payroll assistant typically needs a high school diploma or equivalent; some roles prefer or require postsecondary education in accounting, finance, or business. Strong attention to detail, proficiency with payroll software and spreadsheets, and knowledge of payroll laws and regulations are important qualifications for the role.

What are some common challenges Payroll Assistants face when managing payroll for a large organization?

Payroll Assistants in large organizations often encounter challenges such as handling high volumes of data, ensuring compliance with complex and frequently changing tax laws, and meeting tight deadlines for payroll processing. Attention to detail is crucial since small errors can affect employee satisfaction and legal compliance. Additionally, Payroll Assistants must collaborate closely with HR and finance departments to verify timesheets, resolve discrepancies, and maintain accurate records, making strong communication skills essential.

What Does a Payroll Assistant Do?

A payroll assistant provides administrative support in the payroll department. As a payroll assistant, your duties include entering payroll data, processing new hire paperwork, and making changes related to tax withholding and employee benefits. You also help create detailed documents outlining payroll for the company or organization and may perform additional clerical tasks as needed.

What does a payroll assistant do?

A payroll assistant supports the payroll department by processing employee wages, ensuring accurate calculation of hours, deductions, and taxes. They often use payroll software and verify data accuracy to ensure employees are paid correctly and on time.

How long does it take to become a payroll assistant?

Becoming a payroll assistant typically requires a high school diploma or equivalent, and on-the-job training or short-term courses in payroll processing or accounting may be sufficient. Most employers expect candidates to have basic computer skills and familiarity with payroll software, and the role can often be entered within a few months after initial training.

Is payroll more HR or accounting?

Payroll assistants primarily work within the payroll or accounting departments, handling tasks such as processing employee wages, deductions, and tax filings. While payroll involves understanding HR policies and employee data, it is generally considered part of the accounting function due to its focus on financial transactions and record-keeping.
More about Payroll Assistant jobs
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Payroll Assistant jobs near you
Assistant Director of Payroll and Accounts Payable (PA)

Assistant Director of Payroll and Accounts Payable (PA)

Finger Lakes Community College

Canandaigua, NY • On-site

Full-time

Medical, Dental, Retirement, PTO

Posted 18 days ago

Job description

The Assistant Director of Payroll and Accounts Payable serves as a key member of the Finance division staff and serves as a leader and mentor for staff in the division and across the college. This position directly assists the Controller in the maintenance of the institution's financial health and manages monthly and fiscal year-end processes related to the College's financial accounting system. The Assistant Director shall directly supervise staff assigned to Payroll and Accounts Payable and shall assist with the supervision of the department as needed in the Controller's absence. The position also provides backup as needed to several financial areas of the college including Purchasing, Student Accounts, and general ledger responsibilities, requiring broad financial knowledge and adaptability.
FLCC is committed to diversity, equity and inclusion, and strives to provide an environment that embodies these principles. We strive to attract talented personnel from diverse backgrounds and traditions, particularly of race and ethnicity, gender, gender identity, sexual orientation, nationality, culture, religion, worldview and physical and mental abilities. As such, applicants from historically under-represented groups are highly encouraged to apply.
Qualifications:
Educational Background: Bachelor's Degree with major studies in accounting or related financial field required from an accredited institution of higher education. Master's Degree and/or CPA preferred.
Experience: Required, minimum of five years' experience in financial accounting, ledger maintenance, financial reporting, and payroll within a computerized environment. At least three years of proven supervisory experience in finance and accounting, with a demonstrated focus on overseeing payroll operations and accounts payable functions. Strong proficiency with personal computers and spreadsheet software. Experience with the New York State retirement system and/or managing payroll across multiple states is highly preferred.
Leadership: Dynamic leader with progressive management skills who can inspire and guide a diverse team through change and challenges. Strong conflict resolution skills, clear communication, and a commitment to professional development. Experience leading teams with varying work styles, along with a proven ability to implement process improvements and drive results.
Special Skills: Experience in governmental accounting, higher education, or not-for-profit sectors. Familiarity with Ellucian Colleague preferred. Ability to manage multiple projects and meet deadlines.
Essential Functions:
General Accounting
  1. Directly supervises the payroll function, ensuring accurate processing, distribution and reporting of multiple payrolls.
  2. Directly supervises accounts payable functions ensuring accurate processing, distribution and reporting of multiple payable audits.
  3. Provides leadership and service in the areas of finance and accounting, financial and managerial reporting, compliance, fiscal controls, as well as maintenance of general ledger and preparation of various tax accounting.
  4. Promotes a work environment that is positive, customer-service oriented, student-centered, and compliant with established policies and procedures.
  5. Monitors the college's accounting function and system of controls and makes recommendations to improve staff and system efficiencies were appropriate.
  6. Assists in supervising the daily operations of the accounting department, including accounts receivable, general ledger accounting, and asset management.
  7. Ensures timely and accurate reporting to the federal, state, and local agencies such as payroll, taxes, 1099's, etc.
  8. Monitors and reconciles all payroll accounts, prepares all tax remittances, and completes all governmental filings and wage statements are required.
  9. Participates in year-end financial closing, production of annual financial reports, and coordination of the annual audit activities.
  10. Hires, evaluates, schedules the staff in the college's Payroll and Accounts Payables departments.
  11. Establishes and implements policies and procedures for the purchasing/payables function.
  12. Maintains procedure manuals for all areas under their area of responsibility.

Cash Management
  1. In conjunction with the Controller, maintains cash position, monitors the college's cash flow analysis, and ensures compliance with the cash investment policy.
  2. Monitors cash balances, initiates and approves cash transfers.
  3. Ensures all required reconciliations are accurate and current.
  4. Ensures signature authority over cash transfers is accurate and current and controls over the cash transfer process are adequate.

Other:
  1. Supervises, trains, and evaluates assigned staff.
  2. Performs other related duties as assigned by the Controller and/or VP of Administration and Finance.

PHYSICAL REQUIREMENTS: In accordance with the Americans with Disabilities Act, this job description contains only qualifications that are required, with or without a reasonable accommodation.
  1. Ability to use a computer for extended periods of time.

Benefits and salary range:
Applicants receiving benefits through the New York State Retirement System should review state regulations regarding post-retirement employment. This position is not eligible for employment under a Section 211 waiver
  1. Competitive starting salary in the range of $60,103 to $67,000 and is commensurate with qualifications
  2. A flexible work schedule is available upon successful completion of training. This position follows a hybrid model, with a combination of on-site and remote work.
  3. NYS retirement or Optional SUNY Retirement Program
  4. SUNY Voluntary Savings Plan
  5. Comprehensive Health and Dental Insurance through Excellus BCBS
  6. FSA
  7. 21 days of annual leave, 12 sick days, and 13.5 holidays annually
  8. FLCC Tuition Waiver for employee and dependents
  9. Tuition assistance - 4-year institutions

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
Application Instructions:
Applicants interested in applying MUST submit the following documents via online:
  1. Resume/Cv
  2. Cover letter

Applications will only be accepted online.
Finger Lakes Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual's race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.

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