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Payroll Assistant Jobs in Rochester, NY (NOW HIRING)

General Code

Payroll Analyst

Rochester, NY · On-site

Reconcile payroll, sales tax, and other balance sheet accounts; prepare journal entries and support month-end, quarter-end, and year-end close activities. * Assist in the development of budgets ...

Jewish Senior Life

Payroll Specialist

Rochester, NY · On-site

$25 - $28/hr

The Payroll Specialist will assist with data entry, coordinate and complete manual payroll and maintenance corrections, reset and monitor time clocks, and generate reports both ad hoc and as ...

General Code

Payroll Analyst

Rochester, NY · On-site

$70K - $85K/yr

Reconcile payroll, sales tax, and other balance sheet accounts; prepare journal entries and support month-end, quarter-end, and year-end close activities. * Assist in the development of budgets ...

Jewish Senior Life

Payroll Specialist

Rochester, NY · On-site

$25 - $28/hr

The Payroll Specialist will assist with data entry, coordinate and complete manual payroll and maintenance corrections, reset and monitor time clocks, and generate reports both ad hoc and as ...

DePaul

Payroll Specialist

Rochester, NY · On-site

$23 - $25.60/hr

Overview The Payroll Specialist is responsible for processing payroll and maintaining the employee database regarding salary, pay and timekeeping systems. Why work for DePaul? * Make a positive ...

Insero Talent Solutions

Payroll Administrator

Rochester, NY · On-site +1

$24.25 - $32.75/hr

Payroll Administrator Rochester, New York Insero Talent Solutions is partnering with an established, multi-location professional services organization to recruit a Payroll Administrator. This ...

DePaul

Payroll Specialist

Rochester, NY

$23 - $25.60/hr

Overview The Payroll Specialist is responsible for processing payroll and maintaining the employee database regarding salary, pay and timekeeping systems. Why work for DePaul? * Make a positive ...

DePaul

Payroll Specialist

Rochester, NY · On-site

$23 - $25.60/hr

The Payroll Specialist is responsible for processing payroll and maintaining the employee database regarding salary, pay and timekeeping systems. Why work for DePaul? * Make a positive difference in ...

Heartland

Payroll Specialist

Rochester, NY · On-site

$19/hr

Learn and maintain a working knowledge of Heartland Payroll Software and other products. * Assist clients with reports, problems, or other issues * Reach out to clients regarding new products and ...

Highland Hospital

Payroll Specialist

Rochester, NY · On-site

$21.30 - $28.49/hr

Responsible for Payroll related duties including, but not limited to processing of payroll, completion of payroll related forms, auditing of payroll information, and training. Salary Range: $21.30 ...

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How much do payroll assistant jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for payroll assistant in Rochester, NY is $21.67, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $24.66 per hour, depending on experience, location, and employer.

What does a payroll assistant do?

A payroll assistant provides administrative support in the payroll department. As a payroll assistant, your duties include entering payroll data, processing new hire paperwork, and making changes related to tax withholding and employee benefits. You also help create detailed documents outlining payroll for the company or organization and may perform additional clerical tasks as needed.

What are the key skills and qualifications needed to thrive as a payroll assistant?

To thrive as a Payroll Assistant, you need strong attention to detail, basic accounting knowledge, and familiarity with payroll laws, typically supported by a relevant diploma or associate degree. Proficiency with payroll software such as ADP, QuickBooks, or SAP, along with Microsoft Excel, is commonly required. Excellent organizational skills, discretion, and clear communication help build trust and ensure accuracy in processing sensitive payroll information. These skills are critical to ensuring employees are paid accurately and on time while maintaining compliance with legal and organizational standards.

What are some common challenges payroll assistants face when managing payroll for a large organization?

Payroll Assistants in large organizations often encounter challenges such as handling high volumes of data, ensuring compliance with complex and frequently changing tax laws, and meeting tight deadlines for payroll processing. Attention to detail is crucial since small errors can affect employee satisfaction and legal compliance. Additionally, Payroll Assistants must collaborate closely with HR and finance departments to verify timesheets, resolve discrepancies, and maintain accurate records, making strong communication skills essential.
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Payroll Assistant jobs near you
Infographic showing various Payroll Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,072 per year, or $21.7 per hour.

Payroll Analyst

General Code

Rochester, NY • On-site

Full-time

Re-posted 7 days ago

Job description

Description:

Department: Finance

Location: General Code, Rochester, NY

Reports To: Accounting Manager 

FLSA Code: Exempt


Company Summary: The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. 


Position Summary: 

The Payroll Analyst is responsible for payroll administration, payroll analysis, accounting support, and business compliance activities. This role ensures accurate payroll processing, maintains compliance with payroll and business regulations, supports budgeting and financial reporting, performs general ledger and account reconciliation activities, and partners with HR, Finance, and Operations to provide meaningful financial insights and improve business processes.


Essential Functions:

  • Process and reconcile bi-weekly payroll, ensuring accuracy of employee earnings, deductions, benefits, and taxes.
  • Research and resolve payroll discrepancies, employee inquiries, tax notices, and compliance issues.
  • Prepare, calculate, and process monthly sales commission reports, ensuring accurate and timely payments.
  • Prepare and analyze payroll, labor, and financial reports, including budget-to-actual results, payroll accruals, labor cost trends, and departmental spending.
  • Reconcile payroll, sales tax, and other balance sheet accounts; prepare journal entries and support month-end, quarter-end, and year-end close activities.
  • Assist in the development of budgets, forecasts, and financial projections while providing variance analysis to management.
  • Prepare and file sales and use tax returns and maintain business licenses, registrations, permits, and other required regulatory filings.
  • Collaborate with HR, Finance, Operations, Sales, and regulatory agencies on payroll, compliance, and financial matters.

Secondary Functions:

  • Support internal and external audits by maintaining accurate records, documentation, and internal controls.
  • Assist with system implementations, upgrades, testing, process improvements, automation initiatives, and ad hoc financial projects.
  • Perform other duties as assigned.
Requirements:
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field.
  • Minimum 10 years of experience in payroll, accounting, financial analysis, or related finance functions.
  • Strong knowledge of payroll processing, payroll tax compliance, accounting principles, general ledger reconciliations, and financial reporting.
  • Experience with sales and use tax compliance, business registrations, licenses, and regulatory filings preferred.
  • Proficiency with ERP and payroll systems.
  • Advanced Microsoft Excel and financial reporting skills.
  • High level of accuracy and attention to detail, analytical and problem-solving skills.