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Operations Administrator Jobs in Tennessee (NOW HIRING)

Newell Brands

Director of Operations SUPERVISES: None JOB CLASS: Nonexempt GENERAL RESPONSIBILITY: This position provides administrative support to the leadership staff by implementing administrative systems ...

K. Payne Contracting, LLC

Office Admin

Nashville, TN · On-site

$17.50 - $24/hr

Operations Administrator (Full-time or Part-time) Position Overview KPC Janitorial is seeking a detail-oriented and organized Operations Administrator to support our daily business operations. This ...

Aprio

Administrator, Specialty Tax Operations

Nashville, TN · On-site +1

$31.25 - $43.27/hr

Aprio is a progressive, fast-growing firm looking for a Administrator, Specialty Tax Operations to join their dynamic team. This position provides high level administrative support for the Tax Team.

Philips

Contract Operations Specialist-3

Nashville, TN · On-site

$24 - $37/hr

Job TitleContract Operations Specialist-3 ,One sentence description of role The Service Contracts ... Your role As a Service Contracts Administrator, you will play a key role in ensuring the successful ...

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$12

$26

$57

How much do operations administrator jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for operations administrator in Tennessee is $26.72, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $29.23 per hour, depending on experience, location, and employer.

What is an operations administrator?

Operations Administrators are professionals responsible for overseeing and coordinating the daily administrative functions of an organization. They ensure that business operations run smoothly by managing schedules, supporting staff, handling records, and assisting with budgeting and reporting. Their role often involves streamlining processes, maintaining compliance with company policies, and facilitating communication across different departments. Effective Operations Administrators contribute to improved efficiency and help organizations achieve their operational goals.

What are the key skills and qualifications needed to thrive as an operations administrator?

To thrive as an Operations Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software, databases, and tools such as Microsoft Office Suite or ERP systems is typically required. Effective communication, problem-solving, and time management are essential soft skills that set top performers apart. These skills ensure smooth daily operations, accurate record-keeping, and efficient coordination across departments.

What are some typical challenges operations administrators face when managing multiple priorities, and how can they effectively address them?

Operations Administrators often juggle a variety of tasks, such as coordinating schedules, managing documentation, and supporting different departments. Balancing these responsibilities can be challenging, especially when urgent requests arise or deadlines overlap. Effective time management, strong organizational skills, and clear communication are key to overcoming these challenges. Utilizing task management tools and regularly prioritizing duties with supervisors can also help ensure nothing falls through the cracks.

What is the difference between Operations Administrator vs Office Manager?

AspectOperations AdministratorOffice Manager
Primary FocusOverseeing operational processes, supporting logistics, and ensuring efficiencyManaging daily office functions, administrative staff, and office environment
Required SkillsProcess management, coordination, communicationAdministrative skills, leadership, organization
Work EnvironmentCorporate, industrial, or service settingsOffice settings across various industries
Common CertificationsNone mandatory, often relevant certifications like PMP or business adminAdministrative certifications or office management courses

While both roles support organizational operations, the Operations Administrator primarily focuses on streamlining processes and logistics, whereas the Office Manager handles daily administrative tasks and office environment management. Understanding these distinctions helps in choosing the right career path or job search focus.

Is operations administrator a high paying job?

The operations administrator role typically offers a moderate to high salary depending on experience, industry, and location. In general, it is considered a stable position with competitive pay, especially for those with strong organizational and communication skills, and familiarity with tools like ERP systems. Salaries can range widely but are often above entry-level wages for administrative roles.
More about Operations Administrator jobs

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The most popular types of Operations Administrator jobs in Tennessee are:

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For Operations Administrator jobs in Tennessee, the most frequently searched job titles are:

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The top searched job categories for Operations Administrator jobs in Tennessee are:

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Cities in Tennessee with the most Operations Administrator job openings:

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Operations Administrator jobs near you
Infographic showing various Operations Administrator job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $55,578 per year, or $26.7 per hour.

Operations Administrator

Ironsmith Fire LLC

Collierville, TN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 15 days ago

Job description

Location
Collierville - Collierville, TN 38017 US (Primary)
Career Level
Staff
Category
Administrative / Clerical
Job Type
Salaried-Exempt
Travel
This position generally requires minimal to no travel
Job Description
POSITION SUMMARY
The Operations Administrator is a vital administrative support role that ensures branch-level operational efficiency across design, fabrication, and installation of fire sprinkler systems. This individual will streamline documentation, permitting, scheduling, and administrative processes so that our technical teams-designers, fabricators, and installers-can focus on their specialties. This role bridges communication between field and office, ensuring operational cohesion and exceptional project execution.
OBJECTIVES
  • Schedule, and attend design turnover meetings for projects to start the design process. This meeting occurs when a Sales Representative successfully books a contract and turns the project over to operations to begin the fulfillment process.
  • Track the projects from the design turnover meeting to final inspection to help departments identify and solve any bottlenecks in the workflow.
  • Process and track all design review fees, permit applications, and code enforcement documentation with appropriate agencies.
  • Support Fabrication by printing and organizing stocklists, labels, and relevant production documents. Maintain accurate filing of fabrication records.
  • Assist fabrication and purchasing departments with inventory tracking.
  • Serve as an administrative link between Design, Fabrication, and Field, ensuring a smooth transfer of plans and materials data.
  • Initiate and ensure foreman packs are created and complete on every job turned over from design to field (plans, stocklists, hydraulic placards, test papers, etc.).
  • Collect, file, and organize all test documentation related to installation, including backflow preventer tests and hydrostatic test reports.
  • Track and assist with scheduling AHJ field inspections, such as Above Ceiling Inspections.
  • Work with Operations Manager and Superintendents to document daily tracking of field crew assignments. Assist supervisors in reviewing timecards and payroll approvals and take corrective actions before submission to HR for processing.
  • Coordinate and ensure prompt delivery project closeout documentation, including As-Built drawings, Owner Operation Manuals, and Warranty Letters with the designer of record.
  • Document municipality requirements and changes, with continuous development to our Standard Operating Procedures. This includes documented submittal process, inspection process, permit application process, etc.
  • Initiate "contract to service" department turnover meetings with the owner where possible to get our service sales team in front of End Users to create an ITM sales opportunity for installations we perform.
  • Foster collaborative relationships with the Finance, HR, and Sales teams to ensure cross-functional support.
  • Provide a positive and helpful presence for field employees seeking administrative support.
  • Maintain and distribute office supplies as needed for the Olive Branch facility.
  • Report directly to the branch's Operations Manager.
  • FIND WORK - If there is an opportunity to help the operations team from an administrative role, do it! DRIVE FOR RESULTS!

Job Requirements
COMPETENCIES
  • Highly organized, detail-oriented, and process-driven.
  • Excellent written and verbal communication skills.
  • Proactive problem solver who can manage multiple tasks with minimal supervision.
  • Proficient with Microsoft Office Suite and project documentation systems.
  • Service-oriented and collaborative, with a team-first attitude.

EDUCATION AND EXPERIENCE
  • Bachelor's degree in Business Administration or related field preferred but not required.
  • 2+ years in an administrative role supporting construction, engineering, or field operations is preferred.
  • Familiarity with permitting, AHJ coordination, and construction documentation is a plus.

COMMITMENT TO DIVERSITY
At Ironsmith Fire, we're dedicated to fostering an inclusive workplace where everyone feels valued and respected. We actively encourage applications from diverse backgrounds and believe that embracing differences enhances our team's creativity and effectiveness. Regardless of race, gender, age, religion, or other characteristics, we welcome all to join us in creating a culture where everyone can thrive.
FEATURED BENEFITS
  • Employee Paid Medical Insurance
  • Dental and Vision Plans
  • Health Savings Account
  • 401(k) tax-advantaged retirement plan
  • Profit-Sharing Plan
  • Company Provided Life Insurance

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