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Medical Office Administrator Jobs (NOW HIRING)

Komfort & Kare

Medical Office Administrator

Magnolia, NJ · On-site

$17 - $24/hr

Demonstrates knowledge of medical billing terminology and healthcare billing regulations. Ensure ... Proficient computer skills including Windows based office technologies, email, and automated ...

Komfort & Kare

Medical Office Administrator

Magnolia, NJ · On-site

$17 - $24/hr

Demonstrates knowledge of medical billing terminology and healthcare billing regulations. Ensure ... Proficient computer skills including Windows based office technologies, email, and automated ...

LHH US

Medical Office Admin

Longview, WA

$20 - $23/hr

Medical Office Admin LHH Recruitment Solutions is hiring a Medical Office Admin for our healthcare client located in Longview. This position will be 100% onsite and a full-time, contract opportunity ...

LHH US

Medical Office Admin

Longview, WA

$20 - $23/hr

Medical Office Admin LHH Recruitment Solutions is hiring a Medical Office Admin for our healthcare client located in Longview. This position will be 100% onsite and a full-time, contract opportunity ...

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Medical Office Administrator information

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$35

How much do medical office administrator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for medical office administrator in the United States is $21.37, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.04 per hour, depending on experience, location, and employer.

What is the difference between Medical Office Administrator vs Medical Receptionist?

AspectMedical Office AdministratorMedical Receptionist
CredentialsHigh school diploma; certifications in medical office administrationHigh school diploma; on-the-job training
ResponsibilitiesManaging office operations, scheduling, billing, and staff coordinationGreeting patients, answering phones, scheduling appointments
Work EnvironmentMedical offices, clinics, healthcare facilitiesFront desk of medical offices and clinics
Employer & Industry UsageHealthcare providers, clinics, hospitalsMedical practices, outpatient clinics

While both roles are essential in healthcare settings, Medical Office Administrators handle broader administrative tasks and office management, whereas Medical Receptionists focus primarily on patient interaction and front desk duties. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a medical office administrator, and why are they important?

To thrive as a Medical Office Administrator, you need strong organizational skills, knowledge of healthcare procedures, and typically a diploma or certificate in medical office administration. Familiarity with medical billing software, electronic health records (EHR) systems, and scheduling platforms is essential. Exceptional interpersonal skills, attention to detail, and the ability to multitask set outstanding administrators apart. These skills ensure the smooth operation of medical offices, support patient care, and maintain compliance with healthcare regulations.

What is a medical office administrator?

A medical office administrator performs a variety of clerical and administrative duties at health care facilities and insurance companies. Their responsibilities include answering phones, responding to customer questions, filing insurance claims, and following up with insurance companies to help resolve claims payments. They may also perform basic bookkeeping with financial software. Medical office administrators need to be familiar with medical terminology and insurance procedures.

What are some common challenges faced by medical office administrators and how can they be managed effectively?

Medical Office Administrators often encounter challenges such as managing high patient volumes, coordinating schedules among healthcare providers, and ensuring accurate patient records. Balancing these responsibilities requires strong organizational skills, attention to detail, and adaptability to fast-paced environments. Effective use of practice management software, clear communication with the clinical team, and proactive problem-solving can help administrators handle these challenges efficiently. Building strong relationships with staff and patients also contributes to a more positive and productive work environment.
More about Medical Office Administrator jobs
What cities are hiring for Medical Office Administrator jobs? Cities with the most Medical Office Administrator job openings:
Who are the top companies hiring for Medical Office Administrator jobs? The top employers for Medical Office Administrator jobs are:
What states have the most Medical Office Administrator jobs? States with the most job openings for Medical Office Administrator jobs include:
What job categories do people searching Medical Office Administrator jobs look for? The top searched job categories for Medical Office Administrator jobs are:
What are popular job titles related to Medical Office Administrator jobs? For Medical Office Administrator jobs, the most frequently searched job titles are:
Medical Office Administrator jobs near you
Infographic showing various Medical Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $44,453 per year, or $21.4 per hour.

Medical Office Administrator

Island Psychiatry PC

Port Jefferson Station, NY • On-site

$22/hr

Full-time

PTO

Re-posted 26 days ago

Job description


Patient Engagement Specialist /Medical Office Assistant
Island Psychiatry is seeking a compassionate, organized professional to join our team as a Patient Engagement Specialist.
This role is ideal for someone who enjoys helping people and supporting the day-to-day administrative needs of a busy mental health office. In many cases, you will be the first person patients speak with, helping guide them through scheduling, questions, and communication with the office.
Island Psychiatry is a leading outpatient psychiatric practice on Long Island, serving patients across the region with thoughtful, patient-centered care.
Our practice operates offices in the Port Jefferson and Huntington areas.
To learn more about us:
www.islandpsychiatry.com
Position Overview
This position sits at the intersection of patient support and practice operations.
Responsibilities
  • Serve as a primary contact for patients by phone, email, and text
  • Help patients navigate scheduling and communication with providers
  • Assist with patient reception
  • Submit superbills and assist with insurance documentation
  • Relay patient messages to providers with discretion
  • Maintain accurate records across practice systems
  • Help troubleshoot scheduling and operational issues
  • Assist in maintaining the smooth daily flow of the practice

What We're Looking For
  • Excellent communication and professional phone presence
  • Highly organized and detail-oriented
  • Strong computer skills and comfort managing multiple software systems
  • Ability to multitask and problem solve independently
  • Students studying or interested in mental health, psychology, social work, counseling, psychiatry, pre-med, or related fields are especially encouraged to apply. No prior experience is required. This is a great opportunity to gain hands-on experience in a mental health office and work alongside clinicians

Experience in administration and/or healthcare or mental health settings is helpful but not required.
Spanish-speaking candidates are a plus.
Schedule
Both Full-Time (30+ hours) and Part-Time (16-20 hours) positions available.
Flexible scheduling Monday through Saturday
Some evening availability required
Compensation
$22 per hour to start, increase in compensation to $24 per hour after 90 days and completion of probationary period.
Paid Time Off: Full-time employees (30+ hours a week) will receive 1 week of vacation and 1 week of sick annually.
Why This Role Matters
This position helps patients feel supported and helps the office stay organized day to day.It's a great fit for someone who wants meaningful experience in a mental health setting.

Apply