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Manager Academic Operations Jobs (NOW HIRING)

MPTCS

Director of Academic Operations

Newark, NJ · On-site

Director of Academic Operations MISSION: The mission of Marion P. Thomas Charter School is to build ... You are comfortable holding leaders accountable, managing across multiple stakeholders, and ...

DARWIN GLOBAL LLC

ACADEMIC COACH

Pompano Beach, FL

Within the Academic Operations division of Smart Horizons Online Education (SHCOE), an accredited ... Efficiently manages high volumes of inbound and outbound telephone calls. Education/Experience ...

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How much do manager academic operations jobs pay per year?

As of Sep 3, 2026, the average yearly pay for manager academic operations in the United States is $63,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $77,500.00 per year, depending on experience, location, and employer.

What is a manager academic operations?

A Manager of Academic Operations oversees the administrative and operational aspects of an academic institution or department. Their responsibilities often include managing schedules, coordinating resources, ensuring compliance with academic policies, and supporting faculty and students. They play a vital role in streamlining processes, improving efficiency, and facilitating communication across academic units. This position requires strong organizational, leadership, and problem-solving skills. Ultimately, they help ensure that the academic environment runs smoothly and effectively.

How does a manager academic operations typically collaborate with faculty and administrative departments to support institutional goals?

A Manager of Academic Operations regularly works with faculty to coordinate course scheduling, resource allocation, and policy implementation. They also collaborate closely with departments such as admissions, registrar, and student services to ensure academic processes run smoothly and align with institutional objectives. Effective communication and organizational skills are key, as this role often involves mediating between academic and administrative priorities. By fostering these collaborations, Managers of Academic Operations help create an efficient, student-centered learning environment and support continuous institutional improvement.

What are the key skills and qualifications needed to thrive as a manager academic operations, and why are they important?

To thrive as a Manager Academic Operations, you need strong organizational skills, a background in education administration, and typically a bachelor's or master's degree in education or a related field. Familiarity with student information systems, scheduling software, and data analytics tools is often required. Exceptional communication, leadership, and problem-solving abilities enable effective coordination among faculty, staff, and students. These skills are crucial for ensuring smooth academic processes, compliance, and the delivery of high-quality educational experiences.

What is the difference between Manager Academic Operations vs Academic Program Coordinator?

AspectManager Academic OperationsAcademic Program Coordinator
ResponsibilitiesOversees academic processes, manages teams, develops policiesSupports program activities, coordinates events, assists with student services
Required CredentialsBachelor’s or Master’s in Education or related field, experience in academic administrationBachelor’s degree, experience in program support or administration
Work EnvironmentHigher education institutions, administrative officesAcademic departments, student services offices
Employer & Industry UsageUniversities, colleges, educational organizationsEducational institutions, program offices

The Manager Academic Operations typically holds a higher-level role with broader responsibilities in managing academic processes and teams, while the Academic Program Coordinator focuses on supporting specific program activities and student services. Both roles are essential in educational settings but differ in scope and seniority.

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Manager Academic Operations jobs near you
Infographic showing various Manager Academic Operations job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $63,456 per year, or $30.5 per hour.

Director of Academic Operations

MPTCS

Newark, NJ • On-site

Full-time

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Director of Academic Operations
MISSION: The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond.
WHO YOU ARE:
You are a systems-driven operator who turns academic priorities into clear, executable plans across multiple schools. You are detail-obsessed, deadline-driven, and hold a high bar for quality and consistency. You do not just design systems, you ensure they are used correctly and produce results.
You are comfortable holding leaders accountable, managing across multiple stakeholders, and stepping into ambiguity to bring structure. You know that strong instruction depends on strong operations, and you take ownership of the systems that make teaching and learning run smoothly.
Position Overview: The Director of Academic Operations is responsible for designing, implementing, and managing the core systems that drive instructional quality across the district.
This role owns the infrastructure behind teaching and learning, including professional development, assessments, observation systems, academic scheduling, and compliance areas such as grants and home instruction.
The Director ensures that all academic systems are:
  • Clearly defined
  • Consistently executed across schools
  • Measurable in impact
  • Aligned to district priorities

Success in this role means that school leaders experience academic systems as clear, predictable, and useful, not fragmented or reactive.
Core Responsibilities:
Professional Development Systems
  • Design a year-long professional development scope and sequence aligned to instructional priorities
  • Ensure all professional development is grounded in strong adult learning practices, including clear objectives, active engagement, modeling, opportunities for practice, and structured reflection
  • Develop a professional development budget to ensure accurate spending for external professional development partners as well as outside opportunities for staff members
  • Build differentiated PD plans for new teachers, returning teachers, and leaders
  • Implement systems to track attendance, feedback, and evidence of impact on instruction
  • Ensure 80% of participants complete weekly professional development surveys and follow up with appropriate parties as needed
  • Ensure 100% of survey feedback reflections for district and school leaders
  • Adjust PD offerings based on observation data and student performance trends
  • Build sustainable systems and internal capacity so that schools and teacher leaders can increasingly design, lead, and scale high-quality professional learning independently over time

Grants Management (ASP, Perkins, Title III)
  • Own full lifecycle of assigned grants: planning, budgeting, execution, and reporting
  • Align all grant-funded activities to specific academic priorities and student outcomes
  • Monitor spending to ensure funds are used fully and appropriately
  • Coordinate with finance and school teams to ensure compliance and documentation
  • Prepare and submit all required reports accurately and on time

Grant Utilization Rate: 100% of allocated funds fully expended by grant deadlines with approved use of funds
Compliance Integrity Rate: 100% of grants submitted with zero audit findings, corrections, or late submissions
District Testing Coordinator
  • Build and manage the full assessment calendar, including state and internal assessments
  • Lead all testing logistics, including training, materials, scheduling, security protocols, and compliance
  • Ensure accuracy and timeliness of all assessment data
  • Establish clear protocols for data distribution and usage by school leaders
  • Troubleshoot and resolve any testing issues in real time
  • Ensure appropriate testing accommodations for students with disabilities and multilingual learners
  • Collaborate with special education and multilingual departments to ensure compliance with IEPs, 504 plans, and language supports
  • Train school staff on proper implementation of accommodations
  • Investigate and document testing irregularities and breaches, and coordinate required reporting
  • Manage and support assessment platforms and technology portals
  • Coordinate with IT to ensure device readiness, bandwidth, and troubleshooting protocols
  • Lead contingency planning for technology disruptions

Instructional Observation and Evaluation Systems
  • Develop and maintain the district's observation and evaluation handbook; train school leaders and building staff members on expectations and compliance expectations
  • Train network and school leaders on observation quality, feedback, and calibration
  • Assign and monitor second observers (network and school leaders) to ensure consistency
  • Oversee integration of student growth measures into evaluations
  • Ensure all staff are correctly set up and managed within the evaluation platform
  • Monitor completion, quality, and timeliness of all observations
  • Ensure compliance with state reporting in NJSLEDS and for teachers with mSGP scores

Observation Completion Compliance: ≥98% of required observations completed within designated evaluation windows across all schools.
Academic Calendar and Assessment Cycle
  • Build and publish the academic calendar with clear assessment windows and milestones
  • Ensure alignment across schools on grading periods, data cycles, and reporting timelines
  • Monitor adherence to the calendar and proactively address conflicts or gaps
  • Include deadlines for data analysis protocols for network and school leaders and their respective teams

Summer Programming
  • Design academic summer programming aligned to student needs and district priorities
  • Set enrollment targets and build systems to track recruitment and attendance
  • Oversee daily operations, staffing, and program quality
  • Evaluate program effectiveness based on participation and student outcomes

Professional Learning Communities (PLCs)
  • Define PLC structure, expectations, and meeting cadence across schools
  • Ensure PLCs are aligned to data cycles and focused on instructional improvement
  • Provide tools, protocols, and exemplars for effective PLC meetings
  • Monitor implementation quality and consistency across schools
  • Develop systems for PLC artifact submissions such as no show charts and looking at student work protocols

Website (Academic Content Oversight)
  • Ensure all academic programming, calendars, and offerings are accurately reflected on the website
  • Coordinate updates with internal teams to keep information current
  • Review content regularly to eliminate outdated or unclear information

Instructional Walkthrough Systems
  • Build and maintain a district-wide walkthrough tracking system
  • Define expectations for frequency, look-fors, and documentation
  • Train network and school leaders on logistical aspects
  • Monitor completion and follow-up actions
  • Analyze trends and report key insights to leadership
  • Ensure walkthrough data leads to concrete instructional adjustments

Home Instruction
  • Oversee identification and approval process for home instruction
  • Ensure timely assignment of instructors and start of services
  • Monitor compliance with all state requirements and documentation
  • Track student progress and ensure continuity of learning

Other Duties as Assigned
  • Undertake additional responsibilities as assigned by the Superintendent or their designee in support of district priorities

What This Role Owns
This role owns the execution layer of academics. That means:
  • Systems are not just created, they are used correctly across all schools
  • Deadlines are met without exception
  • Data is accurate, accessible, and actionable
  • Network and school leaders are clear on expectations and follow through

Salary range: Commensurate based upon experience
Term of Employment: 12 months
Union: Unaffiliated
Do you have what it takes?
  • Education and Experience:
    • Master's degree in Educational Leadership, Curriculum and Instruction, or a related field required
    • Minimum of 5-7 years of successful experience in education, including experience in instructional leadership roles (e.g., principal, assistant principal, instructional coach, or district leader)
    • A deep sense of personal accountability and a drive to foster that same mindset in others. You take ownership, not just of tasks but of outcomes.
    • Strategic thinking and strong problem-solving skills with the ability to proactively identify challenges and implement smart, scalable solutions.
    • An eagerness to "own" all MPTCS operations, ensuring that every system is executed with precision and care.

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