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Academic Operations Coordinator Jobs (NOW HIRING)

Lincoln Tech

Assistant Academic Dean

Floral Park, NY · On-site

Supervise Academic Operations Coordinator, Retention Coordinator, and Education Supervisors * Oversee attendance monitoring, academic tracking, and student appeals processes * Manage new faculty ...

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How much do academic operations coordinator jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for academic operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Academic Operations Coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an Academic Operations Coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are Academic Operations Coordinators?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.
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Academic Operations Coordinator jobs near you
Infographic showing various Academic Operations Coordinator job openings in the United States as of June 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 72% Physical, 1% Hybrid, and 27% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.
Academic Operations Coordinator

Academic Operations Coordinator

George Fox University - Staff and Administrator

Newberg, OR • On-site

$42K - $58K/yr

Full-time

Posted 23 days ago

Job description

George Fox University's Academic Affairs Office is in search of an individual to join their team as the Academic Operations Coordinator and serve as the center point of the office, owning its day-to-day transactional infrastructure and recurring administrative rhythms.


About the Job:

Under the operational direction of the Director of Academic Operations and Strategy, the Academic Operations Coordinator runs the standalone systems and logistical workflows that keep the academic division operating smoothly. The position provides critical infrastructure support for faculty lifecycle processes, records maintenance, financial execution, and divisional communications.


Job responsibilities include, but are not limited to:

  • Office Operations & Front Desk Management (25%)
  • Academic & Faculty Lifecycle Logistics (25%)
  • Financial Execution & Grant Administration (20%)
  • Data Maintenance & Systems Tracking (15%)
  • Event Coordination & Community Leadership (15%)
  • Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
  • By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
  • Demonstrated experience working cross-culturally with respect, appreciation and humility.
  • Other duties as assigned.
  • See the full job description attached for more information!

A day in the life of this position:

On any given day, you will start by opening the physical Academic Affairs Office, greeting visitors, and triaging incoming inquiries from the general AAO email inbox to keep communication flowing. Your morning might be spent auditing submitted digital folders for the upcoming Promotion and Tenure cycle to ensure strict word-count compliance, or updating instructor workload tables in PeopleSoft.

After enjoying lunch close to campus, you might gather with a small team of student workers to coordinate front-desk hospitality scheduling. Your afternoon could involve reconciling department expenditures in Concur, followed by hosting a collaborative "Admin Lunch" where you provide updates and train departmental assistants from across the university on upcoming course evaluation workflows. You will close the day finalizing logistics for next week's Faculty Lecture, knowing your organization keeps the university's academic core steady and strong.


We're looking for candidates who have:

  • A Bachelor's degree or an equivalent combination of education and professional administrative support experience in a complex office setting.
  • Demonstrated experience handling transactional financial processes, budget tracking, or processing digital workflows.
  • Prior experience managing, entering, and maintaining records within a complex database system (experience with PeopleSoft or academic evaluation software is a plus).
  • Exceptional organizational and logistical skills, with a proven ability to manage strict project timelines and seasonal cycles independently.
  • Strong collaborative and interpersonal communication skills, enabling confident peer leadership, cross-departmental coordination, and mentorship of student employees.
  • Absolute discretion and the ability to maintain strict boundaries when handling sensitive institutional timelines and structural processes.
  • Proficient technical literacy across enterprise platforms, cloud storage management (e.g., Google Drive permissions), and basic website content editors.
  • Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
  • A commitment to the University's Theology of Racial and Ethnic Diversity.
  • A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
  • A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Job information:

  • Hours Per Week: 40 hours per week, 12 months of the year (1.0 FTE)
  • Primary Work Location*: Newberg Campus
  • Working Conditions: Physical requirements are those of a normal office environment.
  • Supervisor: Director of Academic Operations and Strategy


George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.


What is most appealing about working at George Fox University?

  • Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
  • Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
  • Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
  • Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.

For your personal well-being we offer:

  • A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
  • Wonderful Christian peers and a vibrant student population.
  • A beautiful, peaceful campus environment with areas to walk and coffee shops and restaurants close by.
  • Free Fitness Center membership.
  • Free parking.
  • Rich employee benefit package for eligible positions. Click here for more information!
  • *Flexible work arrangements available (For employees approved to work remotely outside of Oregon and Washington, employment will be facilitated through our employer of record partner whose benefits package and eligibility requirements differ from that of George Fox University).

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

  • Letter of Interest
  • Curriculum Vitae (CV) or Resume
  • Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.


We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu



Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.