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Academic Operations Coordinator Jobs (NOW HIRING)

Syracuse University

Operations Coordinator

Syracuse, NY · On-site

$19.45 - $21.65/hr

... Title Operations Coordinator Location Syracuse, NY Campus Syracuse, NY Commitment to On-Campus ... thriving academic environment. Syracuse University values the collaboration, mentorship, and ...

Point Loma Nazarene University

$25.29 - $27.32/hr

The Operations Coordinator role at the Fermanian School of Business (FSB) provides essential ... Skill in coordinating academic processes like syllabi checks and scholarship distribution

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How much do academic operations coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for academic operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What is an academic operations coordinator?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.

What are the key skills and qualifications needed to thrive as an academic operations coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are some common challenges faced by academic operations coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What skills do you need to be an academic operations coordinator?

An academic operations coordinator needs strong organizational, communication, and problem-solving skills to manage administrative tasks, coordinate schedules, and support academic programs. Proficiency with office software, data management tools, and understanding of academic policies are also important for success in this role.
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Academic Operations Coordinator jobs near you
Infographic showing various Academic Operations Coordinator job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.

Operations Coordinator

Archdiocese of Galveston-Houston

Houston, TX • On-site

Full-time

Re-posted 4 days ago

Job description

Position Type:
Administration
Date Posted:
7/30/2026
Location:
St. Elizabeth Ann Seton Catholic School
Date Available:
08/01/2026
Closing Date:
09/30/2026
Operations Coordinator
Position Summary
Saint Elizabeth Ann Seton Catholic School (SEASCS), a ministry of Saint Elizabeth Ann Seton Catholic Church and the Archdiocese of Galveston-Houston, seeks a mission-driven and highly organized Operations Coordinator to oversee the day-to-day operational functions of the school. The Operations Coordinator supports the Principal by ensuring efficient management of facilities, safety, technology, transportation, vendor relationships, operational budgets, compliance requirements, and administrative processes.
Catholic Mission Commitment
All employees of Saint Elizabeth Ann Seton Catholic School are expected to actively support the mission of Catholic education and uphold the teachings, values, and traditions of the Roman Catholic Church.
SEASCS seeks to:
"Form saints, scholars, and servant leaders through a Christ-centered education that integrates Catholic faith and academic excellence."
The Operations Manager will support and advance the Catholic Mission and Vision of Saint Elizabeth Ann Seton Catholic School and the Archdiocese of Galveston-Houston by fostering a safe, welcoming, efficient, and faith-filled environment that promotes academic success, spiritual formation, and responsible stewardship.
Essential Duties and Responsibilities
Operational Leadership
  • Direct and oversee daily school operations.
  • Develop and maintain efficient operational systems and procedures.
  • Coordinate operational planning to support school programs and events.
  • Ensure smooth coordination among administrative, academic, parish, and facilities departments.
  • Assist the Principal in implementing strategic initiatives and operational goals.

Facilities Management
  • Oversee maintenance, repairs, and custodial services.
  • Coordinate facility usage, inspections, and preventative maintenance programs.
  • Monitor campus cleanliness, security, and functionality.
  • Manage vendor relationships and service contracts.
  • Assist with planning and execution of campus improvement projects.

Safety, Security, and Compliance
  • Maintain compliance with Archdiocesan policies, TCCB ED requirements, and applicable local, state, and federal regulations.
  • Coordinate emergency preparedness plans and campus safety drills.
  • Serve as a liaison with parish facilities staff, emergency responders, and outside agencies.
  • Ensure proper documentation of safety procedures and incident reporting.
  • Assist in maintaining risk management and insurance requirements.

Financial and Operational Stewardship
  • Assist with operational budgeting and expenditure tracking.
  • Monitor operational contracts and purchasing processes.
  • Obtain vendor quotes and manage procurement activities.
  • Support long-term planning for facilities, equipment, and technology.
  • Ensure responsible stewardship of school resources in accordance with Catholic values.

Technology and Infrastructure
  • Coordinate technology support services and infrastructure needs.
  • Work with technology vendors and consultants.
  • Assist with inventory management of school technology assets.
  • Support the implementation of educational and operational technology initiatives.

Human Resources Support
  • Coordinate employee onboarding related to operational requirements.
  • Maintain operational records and compliance documentation.
  • Assist with employee safety training and required certifications.
  • Support recruitment logistics and operational aspects of staffing.

School Events and Community Support
  • Coordinate logistics for major school events, parish-school activities, open houses, graduations, fundraising events, and family engagement programs.
  • Support faculty and staff by ensuring operational needs are met.
  • Collaborate with parish leadership to strengthen school-parish relationships.

Mission Integration Responsibilities
The Operations Coordinator shall:
  • Demonstrate and model Catholic Christian values in word and action.
  • Support the Catholic identity of the school.
  • Participate in faculty faith formation opportunities and school liturgical celebrations.
  • Foster a culture of hospitality, service, stewardship, and respect.
  • Support the Five Essential Marks of Catholic School Identity and the mission of Catholic education within the Archdiocese of Galveston-Houston.

Qualifications
Education
  • Bachelor's degree in Business Administration, Operations Management, Educational Leadership, Facilities Management, or a related field preferred.
  • Equivalent professional experience may be considered.

Experience
  • Minimum of 3 5 years of operations, facilities, project management, or administrative leadership experience.
  • Experience in a school, parish, non-profit, or faith-based organization preferred.
  • Experience managing budgets, vendors, and operational systems.

Knowledge and Skills
  • Strong organizational and project management abilities.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities effectively.
  • Knowledge of facilities, safety, risk management, and operational best practices.
  • Proficiency in Microsoft Office 365 and school management systems.
  • Strong problem-solving and decision-making skills.
  • Ability to work collaboratively with clergy, faculty, staff, students, and families.

Physical Requirements
  • Ability to move throughout the campus regularly.
  • Ability to occasionally lift up to 10 pounds.
  • Ability to attend evening events as required (occasionally).

Faith Requirements
  • Must support the teachings and mission of the Roman Catholic Church.
  • Must comply with all Archdiocesan Safe Environment policies and requirements.
  • Must successfully complete required background checks and Archdiocesan training.

Core Competencies
  • Mission-Focused Leadership
  • Stewardship and Accountability
  • Operational Excellence
  • Strategic Thinking
  • Relationship Building
  • Problem Solving
  • Communication
  • Integrity and Professionalism
  • Service-Oriented Leadership

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