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Academic Operations Coordinator Jobs (NOW HIRING)

Washington University of St. Louis

$19.29 - $29.91/hr

Scheduled Hours 37.5 Position Summary Serves as the primary coordinator for the department's undergraduate academic operations, including mass examinations, curriculum administration, student records ...

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How much do academic operations coordinator jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for academic operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Academic Operations Coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an Academic Operations Coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are Academic Operations Coordinators?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.
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Academic Operations Coordinator jobs near you
Infographic showing various Academic Operations Coordinator job openings in the United States as of June 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 72% Physical, 1% Hybrid, and 27% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.
Academic Program Coordinator

Academic Program Coordinator

University of Delaware

Newark, DE • On-site

Full-time

Posted 6 days ago

University Of Delaware rating

6.0

Company rating: 6.0 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

489th of 541 rated colleges and universities

Job description

Academic Program Coordinator
Job no: 503205
College / VP Area: College of Health Sciences
Work type: Staff
Location: Newark, DE/Hybrid
Categories: Academic Administration, Full Time, Program/Project Management
Curious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.
PAY GRADE: 29E
CONTEXT OF THE JOB:
Under the limited supervision of the Business Administrator II, Department Chair, and Associate Department Chair in the Department of Kinesiology & Applied Physiology, the Academic Program Coordinator manages the administration of the department's undergraduate programs, serves as liaison with University faculty, staff, students, and off-campus organizations/contacts, and is responsible for the programs, department, and university policy applications. This position coordinates all undergraduate administrative activities across multiple academic programs, specialized record keeping and database management, and information gathering projects. This position operates with a high degree of autonomy and exercises independent judgment in managing academic operations, student data, program compliance, and recruitment initiatives. The Academic Program Coordinator serves as a primary liaison among students, faculty, and university offices to ensure efficient program administration and adherence to institutional policies and accreditation standards.
The Department of Kinesiology & Applied Physiology is recognized as one of the nation's top doctoral programs by the National Academy of Kinesiology. It encompasses three undergraduate programs and six graduate programs, enrolling approximately 750 undergraduate students and 120 graduate students. The Department is supported by 43 faculty and professional staff, including PhD faculty who lead independent research programs with a combined $2.5 million in annual research expenditures.
MAJOR RESPONSIBILITES:
  • Manage the daily administrative operations for KAAP undergraduate programs.
  • Interpret University and departmental academic policies.
  • Serve as the primary liaison with the Registrar's Office, Transfer Credit Office, College of Health Sciences, faculty, advisors, and other University partners to support undergraduate academic operations and resolve related issues.
  • Monitor student enrollment, academic progression, and performance data in collaboration with departmental leadership, Program Directors, and Academic Advisors to support academic planning, reporting, accreditation, assessment, and strategic decision-making.
  • Maintain comprehensive student records, databases, departmental files, and academic documentation, ensuring data integrity and compliance with University, state, and federal regulations.
  • Coordinate undergraduate recruitment, outreach, communication campaigns, social media content, advising publications, admissions events, Convocation, workshops, and alumni relations efforts in partnership with departmental and University stakeholders.
  • Coordinate compliance efforts for clinical education and manage Contracts+ processes for academic and clinical agreements, including initiation, tracking, and facilitation through execution.
  • Manage course scheduling activities, including semester courses, labs, classroom calendars, final exams, Teaching Assistant assignments, reserve caps, course evaluations, permits, and scheduling conflict resolution while ensuring alignment with program requirements and accreditation standards.
  • Coordinate transfer course reviews, curriculum updates, course catalog revisions, Curriculog proposals, and approval processes for new courses and curriculum changes.
  • Provide advising and administrative support related to student inquiries, academic issues, unofficial transcript review, award nominations, and departmental student services.
  • Serve as ex officio member of the Curriculum Committee; attend department meetings and prepare meeting minutes as needed.
  • Assist with special projects and perform other job-related duties as assigned.

QUALIFICATIONS:
  • Bachelor's degree and three years of college admission/advisement experience, or an equivalent combination of education and experience.
  • Ability to make independent decisions and judgments in keeping with the level of the position.
  • Ability to plan, prioritize, balance, and review a variety of projects that must be completed simultaneously and on time.
  • Ability to interpret and enforce complex academic policies and regulations.
  • Experience in leading process improvements, managing projects, and implementing initiatives within higher education settings.
  • Effective organizational, interpersonal, and communication skills with the ability to influence and collaborate across multiple stakeholders.
  • Strong decision-making and problem-solving skills with the capacity to exercise sound judgment.
  • Advanced proficiency in data analysis and reporting using spreadsheet, database, and presentation software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Demonstrated commitment to fostering a culture of belonging.
  • Experience extracting and analyzing student data from enterprise systems (e.g., UDSIS) preferred.
  • Experience with course registration and scheduling preferred.

SPECIAL REQUIREMENTS:
  • Will occasionally be required to work evenings and weekends.
  • This is a hybrid schedule of remote and in-office work, which is subject to change at the discretion of the Department, College or University.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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