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Academic Operations Coordinator Jobs in Virginia

LSU AgCenter

Operations Coordinator Position Type:Professional / Unclassified Department:LSUAM AA - OGE ... Be understanding and considerate of academic, personal, professional, cultural, and family concerns.

Louisiana Workforce Commission

Operations Coordinator Position Type:Professional / Unclassified Department:LSUAM AA - OGE ... Be understanding and considerate of academic, personal, professional, cultural, and family concerns.

Louisiana State University

Operations Coordinator Position Type:Professional / Unclassified Department:LSUAM AA - OGE ... Be understanding and considerate of academic, personal, professional, cultural, and family concerns.

ECPI University

Director of Education

Virginia Beach, VA · On-site

$75K - $90K/yr

Coordinate the planning, development, coordination, review, and administration of all educational programs. * In conjunction with Campus Vice President, Director of Training Operations, and Academic ...

Virginia Tech

Undergraduate Academic Advisor

Blacksburg, VA · Hybrid

$36K - $45K/yr

... operations. Responsibilities will include academic scheduling and curriculum-related processes ... coordinating multiple projects, activities, or administrative functions simultaneously while ...

Virginia Jobs

Verifications Coordinator

Norfolk, VA · On-site

ACADEMIC AFFAIRS Location: Norfolk, VA FLSA: Non-Exempt Hiring Range: Full Time or Part Time: ... operational calendars and information flow regarding student records, biographical data and ...

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Academic Operations Coordinator information

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How much do academic operations coordinator jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for academic operations coordinator in Virginia is $24.55, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $27.64 per hour, depending on experience, location, and employer.

What is an academic operations coordinator?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.

What are the key skills and qualifications needed to thrive as an academic operations coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are some common challenges faced by academic operations coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What skills do you need to be an academic operations coordinator?

An academic operations coordinator needs strong organizational, communication, and problem-solving skills to manage administrative tasks, coordinate schedules, and support academic programs. Proficiency with office software, data management tools, and understanding of academic policies are also important for success in this role.

What are the most commonly searched types of Academic Operations jobs in Virginia?

The most popular types of Academic Operations jobs in Virginia are:

What are popular job titles related to Academic Operations Coordinator jobs in Virginia?

For Academic Operations Coordinator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Academic Operations Coordinator jobs in Virginia look for?

The top searched job categories for Academic Operations Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Academic Operations Coordinator jobs?

Cities in Virginia with the most Academic Operations Coordinator job openings:

Academic Operations Coordinator jobs near you
Infographic showing various Academic Operations Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $51,069 per year, or $24.6 per hour.

Program Coordinator, Academic Operations

Alexandria, VA • On-site

George Washington University
Colleges, Universities, and Professional Schools • 1 - 5K employees

8.4

Company rating: 8.4 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

101st of 627 rated colleges and universities

People enjoy working here

Good employer

Recommended by students

Learn more about George Washington Universityexternal

$21.80 - $28.32/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 4 days ago

Job description

Posting Details
I. JOB OVERVIEW
Job Description Summary:
To spark new thinking, just add friction. Your unique perspective and experiences can make you successful in your career.
About Us
At the George Washington University's College of Professional Studies, you'll collaborate with a diverse group of experts from across disciplines and backgrounds, who will challenge you to rethink assumptions, test your ideas, and look at ways to make the greatest impact. Here, you'll learn how to use your skills to make an impact that ripples outward through industries and communities, elevating your career trajectory and connecting you to corners of the world you never thought possible.
The College of Professional Studies (CPS) seeks an outstanding individual to serve as the Program Coordinator, Academic Operations, who will provide general administrative and operational support to several CPS programs and signature events, as well as the GW Virginia Education Centers.
About the Role
The purpose of Program Coordinator, Academic Operations position is to provide administrative and operational support for academic programs, academic operations, and Education Center initiatives. Serving as a primary point of contact, the role supports daily center functions, coordinates course scheduling and space logistics, maintains a welcoming and efficient environment, and collaborates with University partners to ensure smooth operations. The position also provides robust event support, assisting with planning, logistics, communications, and on-site execution for a variety of academic and community programs.
Additional duties include responding to inquiries; maintaining scheduling documentation, reports, and communications; assisting with classroom and technology needs; training and supporting part time and student staff; and performing routine administrative functions under the general supervision of senior personnel.
Specific Responsibilities
Program Coordination
  • Assists the Assistant Director of Operations with special event planning and execution, including location reservations, invitations, registration, catering coordination, speaker and guest support, run-of-show development, and on-site event support.
  • Supports classroom and special event location assignments at the VA Education Centers through the Coursedog system.
  • Assists the Program Associate of Academic Operations with CPS course scheduling by coordinating with Program Directors, the Faculty Affairs Specialist, and the Registrar to update course data and maintain required scheduling spreadsheets and documentation.
  • Communicates effectively with diverse stakeholders at all levels, including students, faculty, staff, and senior leadership.
  • Collaborates with University offices and external partners to support program and operational needs.

Administrative Support
  • Provides front desk administrative support and delivers high-quality customer service to students, faculty, staff, and visitors.
  • Creates and maintains a welcoming, professional environment for all Alexandria Education Center guests and community members.
  • Builds and sustains collaborative relationships within the immediate team, across University offices, and with external vendors and partners.
  • Assists with classroom and meeting space requests, scheduling, and coordination.
  • Troubleshoots classroom needs and operational issues, including technology concerns and space-related challenges.
  • Trains, mentors, and supports part-time staff and student workers.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This position is on-site in Alexandria, VA with occasional assignments in Washington, DC.
Minimum Qualifications:
Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
To thrive in this role, the ideal candidate will bring a blend of the following strengths and experiences:
  • Prefer a bachelor's degree and demonstrated experience in higher education administration and/or logistical event support.
  • Excellent written and oral communication skills.
  • Customer service-oriented person who enjoys collaborating in a diverse work environment with staff, faculty and students.
  • Excellent attention to detail.
  • Good computer skills. Experience with Microsoft Word, Excel, Gmail, Google Workspace, and Google calendars preferred.
  • Comfortable learning new software and apps for general business operations.
  • Able to maintain a positive and constructive demeanor, treating staff, students, faculty, and visitors with professionalism, courtesy, and respect.

Hiring Range
$21.80 - $28.32
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location:
Alexandria, Virginia
College/School/Department:
College of Professional Studies (CPS)
Family
Academic Affairs
Sub-Family
Program Administration
Stream
Service and Support
Level
Level 3
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40
Work Schedule:
Monday - Friday 8:30AM - 5:00PM
Will this job require the employee to work on site?
Yes
Employee Onsite Status
On-campus (in person)
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S014432
Job Open Date:
08/27/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
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About George Washington University

Sourced by ZipRecruiter

George Washington University (GWU) is not a traditional company, but an esteemed hub of higher education nestled in the heart of Washington, DC, US. Established in 1821 through an Act of Congress, fulfilling George Washington's vision of an institution in the nation's capital dedicated to educating future leaders. Within the education sector, the university provides a range of products and services, such as undergraduate degrees, graduate degrees, and various research programs across diverse disciplines. The university is guided by the core values of learning, communication, community, diversity, excellence, respect, service, and teamwork.

Industry

Colleges, universities, and professional schools and education programs administration

Company size

1,001 - 5,000 Employees

Headquarters location

Washington, DC, US

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