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Academic Operations Coordinator Jobs (NOW HIRING)

University of Florida

Academic Assistant I

Gainesville, FL · On-site

$19.15 - $21.55/hr

Academic Operations: Support the day-to-day operational functions of the Hamilton School by coordinating administrative processes, maintaining organized workspaces, and ensuring the availability of ...

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How much do academic operations coordinator jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for academic operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Academic Operations Coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the highest paying job as a coordinator?

In the field of academic operations, senior roles such as Director of Academic Operations or Academic Program Director tend to have the highest salaries, often exceeding $80,000 to $100,000 annually depending on the institution and location. These positions typically require extensive experience, leadership skills, and advanced knowledge of educational administration tools and policies.

What jobs pay 4000 a week without a degree?

While most high-paying jobs typically require specialized skills or certifications, some roles such as freelance consultants, real estate brokers, or sales managers can earn around $4,000 weekly without a formal degree. Success in these roles often depends on experience, networking, and performance rather than formal education.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an Academic Operations Coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are Academic Operations Coordinators?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.

What does an Academic Coordinator do?

An Academic Operations Coordinator manages administrative tasks related to academic programs, including scheduling, student records, and communication between faculty and students. They often use tools like learning management systems and data management software to ensure smooth operations and support academic staff. The role requires strong organizational skills and attention to detail.

What does an Operations Coordinator do exactly?

An Academic Operations Coordinator manages the administrative and logistical functions within an educational or academic setting. They handle tasks such as scheduling, coordinating communication between departments, maintaining records, and supporting program delivery, often using tools like spreadsheets and management software. The role requires strong organizational skills and attention to detail to ensure smooth operations.
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Academic Operations Coordinator jobs near you
Infographic showing various Academic Operations Coordinator job openings in the United States as of July 2026, with employment types broken down into 58% Full Time, 40% Part Time, 1% Temporary, and 1% Contract. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.
Operations Coordinator - Communications

Operations Coordinator - Communications

National Louis University

Chicago, IL

Full-time

Medical, Retirement, PTO

Posted 10 days ago

Job description

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service.  We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What You Will Do:

The Operations Coordinator – Communications will be responsible for supporting Undergraduate College academic operation functions and providing assistance to the Assistant Dean of Operations and Manager of Undergraduate Operations. In collaboration with the Assistant Dean of Operations, the Manager of Undergraduate Operations, and other stakeholders across the Operations Team and Undergraduate College, this position will manage academic operations for key components of the college to ensure consistent experiences across staff, faculty, and students. The Operations Coordinator – Communications will work closely with other departments internal and external to the college to effectively communicate and ensure smooth workflows for scheduling and employee onboarding. Hours may vary to include some evenings or Saturdays to support special college or university initiatives.


  • Performs administrative support to the UGC team, monitoring the UGC Dean’s Office inbox, answering/redirecting incoming calls and student inquiries, creating/editing written and electronic correspondence, arranging meetings, taking minutes, preparing and distributing agendas and/or minutes, etc.
  • Provides direct administrative support to teams in the UGC, including, but not limited to, the Undergraduate Honors Program and the Undergraduate Coaching Team.
  • Provides exemplary office management (assisting with scheduling, mail, ordering supplies and maintaining supply inventory, ensuring office equipment is functional) for Chicago and provides on-ground support for events at Chicago, as needed.
  • Supports, participates, and/or represents the UGC in college-wide and university-wide initiatives, including, but not limited to, NLU On Wheels outreach program and recognizing students’ Academic Excellence in collaboration with the university.
  • Coordinates all new staff and faculty hiring and onboarding, including scheduling interviews for full-time faculty and staff; coordinating with Human Resources and college leadership to schedule, hire and maintain paperwork; complete workflow for scheduling and contracting with University Scheduling Center; manage workflows for new staff (banner, facilities, LITS Liaison, HR); and on-boarding for new staff and faculty, including announcements/bios, listservs, email groups, equipment set up,  updating website etc.
  • Maintenance of the UGC Hub and UGC Website and coordinating the distribution of the UGC Bulletin, including ensuring information is up-to-date and easily accessible.
  • In coordination with the Manager of Undergraduate College Operations, provide operational support to student workers, including: 
    • Assisting with recruiting and onboarding using established hiring materials
    • Assigning tasks/projects and monitoring attendance
    • Acting as a resource for questions regarding processes and procedures

  • Associate's Degree or equivalent required, Bachelor's Degree preferred.
  • Highly organized, collaborative and responsive, with the ability to problem solve in an evolving, fast paced environment.
  • Demonstrated skills in MS Office (including PowerPoint, Excel and Word), desktop publishing and project management required, and ability to learn new technology systems for purposes such as scheduling, mass communications, data reporting, etc. Experience will mail merging and Canva is preferred, but not required.
  • Project management experience.

NLU UNDERGRADUATE COLLEGE CORE COMPETENCIES

  • Student-Focused: Make decisions based on what is best for students with the belief that when all students have access, resources and support, they are empowered to achieve success.
  • Expect Excellence: Hold high expectations for our students and for the adults to serve them and hold ourselves accountable for achieving excellence.
  • Personalized Support: Take a holistic approach to providing individualized support that encourages students to realize their full potential in college and beyond.
  • Data-Driven, Collaborative Environment: Work together as a unified team, utilizing real-time data and technology to adapt to student needs.
  • Continuous Improvement and Innovation: Remain agile and open to changes and new ideas-incorporating data as well as student, faculty and administration voice-to ensure that we are continuously learning, improving, and innovating in all aspects of the student experience.

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued.  We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.


At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU part-time staff are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, and Paid Time Off. Additional information regarding part-time staff benefits can be found here.

The salary range of the grade for this position is $19.71 to $27.60 per hour (typical workweek for this part-time position is 20-25 hours). Compensation decisions are dependent upon the facts and circumstances of each position and candidate.  Offers are based on multiple factors permitted by law, including but not limited to: budgetary considerations, job-related knowledge/skills, experience, market considerations, tenure and standing with the university (applicable to current employees), and internal equity. 


Please Include the following along with your application:

  • Resume (Required)
  • Cover Letter (Optional)
  • Current NLU employees please also submit an Internal Posting Form

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