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Mail Machine Operator Jobs (NOW HIRING)

InfoSend Inc

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

InfoSend Inc

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

Food For The Poor

Mail Services Operator

Coconut Creek, FL · On-site

$16 - $18/hr

Operates and maintains a mail folding and inserting machine, in addition to operating routine office equipment, including postage meter machine. * Sorts and folds all advertising literature, forms ...

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How much do mail machine operator jobs pay per hour?

As of May 30, 2026, the average hourly pay for mail machine operator in the United States is $17.58, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $18.51 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Mail Machine Operator, and why are they important?

To thrive as a Mail Machine Operator, you need basic mechanical aptitude, attention to detail, and a high school diploma or equivalent. Familiarity with automated mailing equipment, postage meters, and mail sorting systems is typically required. Reliability, time management, and the ability to work efficiently in a team are important soft skills in this role. These competencies ensure accurate and timely processing of mail, which is crucial for organizational communication and operational efficiency.

What are some common challenges faced by Mail Machine Operators and how can they be addressed?

Mail Machine Operators often encounter challenges such as managing high volumes of mail during peak periods, troubleshooting machine jams or malfunctions, and ensuring accuracy and timeliness in sorting and processing. Addressing these challenges typically involves adhering to regular maintenance schedules for equipment, staying organized, and following established operational procedures. Effective communication with team members and supervisors also helps quickly resolve issues and maintain workflow, making adaptability and attention to detail important traits for success in this role.

What are Mail Machine Operators?

Mail Machine Operators are professionals who operate and maintain machines that prepare outgoing mail for distribution. Their duties typically include loading mail into sorting or stamping machines, monitoring equipment for jams or errors, and ensuring that packages or letters are properly labeled and sorted. They may also be responsible for basic machine maintenance and troubleshooting. This role is essential for businesses and organizations that handle large volumes of mail, helping to streamline the mailing process and ensure timely delivery.

What is the difference between Mail Machine Operator vs Mail Clerk?

AspectMail Machine OperatorMail Clerk
CredentialsBasic certifications or on-the-job trainingHigh school diploma; some roles may require certification
Work EnvironmentMailrooms, shipping centers, warehousesOffice mailrooms, administrative departments
Job DutiesOperating mailing machines, sorting mail, preparing shipmentsSorting incoming/outgoing mail, distributing mail within organizations
Industry UsageLogistics, manufacturing, corporate mailroomsCorporate offices, government agencies, educational institutions

Both roles involve handling mail, but Mail Machine Operators focus on operating mailing equipment and preparing shipments, while Mail Clerks primarily sort and distribute mail within organizations. The roles often overlap in work environment and required skills, making them closely related but distinct in daily responsibilities.

More about Mail Machine Operator jobs
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What states have the most Mail Machine Operator jobs? States with the most job openings for Mail Machine Operator jobs include:
What job categories do people searching Mail Machine Operator jobs look for? The top searched job categories for Mail Machine Operator jobs are:
What are popular job titles related to Mail Machine Operator jobs? For Mail Machine Operator jobs, the most frequently searched job titles are:
Mail Machine Operator jobs near you
Infographic showing various Mail Machine Operator job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 75% Full Time, 15% Part Time, 1% Temporary, 4% Contract, and 4% Nights. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $36,570 per year, or $17.6 per hour.
Mail Machine Insert Operator

Mail Machine Insert Operator

InfoSend Inc

Downers Grove, IL • On-site

$18 - $24/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Job Type
Full-time
Description
About Us
Since 1996, InfoSend has been a trusted partner in eBilling, ePayment, data processing, and bill print and mail solutions. We help organizations simplify complex processes and deliver critical communications accurately and efficiently.
With operations across California, Texas, Florida, Illinois, and Massachusetts, InfoSend continues to grow while staying grounded in what matters most: our people. Our team of 230+ professionals includes many long-tenured employees who value stability, collaboration, and doing great work together.
At InfoSend, you will find a workplace where inclusion, growth, and work-life balance are more than just words. We are proud to foster an environment where employees feel supported, respected, and encouraged to build long-term careers.
No experience? No problem. We are happy to train motivated individuals who are ready to learn and build new skills.
Schedule: Monday-Friday 4:30am-1:00pm and 1:00 PM-9:30PM
What you will do:
  • Prepare and coordinate mail projects for insertion and fulfillment
  • Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation
  • Read and follow detailed job instructions to ensure correct materials, counts, and setup
  • Perform quality checks to verify job accuracy and USPS compliance
  • Sort, tray, and palletize mail according to USPS regulations
  • Apply and reconcile correct postage for each job, including international mail
  • Monitor equipment performance and perform basic maintenance and troubleshooting
  • Maintain accurate daily documentation, including QC logs and USPS reports
  • Collaborate with team members to meet service level agreements (SLAs)
  • Assist with other production activities as needed (hand inserting, cross-training, etc.)
  • Maintain a clean, organized work area
  • Support additional duties as assigned by leadership

What we are looking for:
We're looking for reliable team members who are ready to learn and take pride in their work.
  • No prior mail or machine experience required - we will train you
  • High School Diploma or equivalent experience
  • Basic math skills
  • Ability to follow detailed written instructions and job tickets
  • Comfortable working in a fast-paced production environment with deadlines
  • Ability to stand for extended periods and lift up to 45 lbs occassionally
  • Self-motivated, dependable, and able to work independently and as part of a team
  • Ability to pass a drug screen, background check, and E-Verify

What we offer
  • Medical, dental, vision, and life insurance
  • Supplemental insurance options
  • Flexible Spending Account (FSA)
  • 401 (k) with generous company match
  • Bonus opportunities
  • Paid time off, sick time, and holidays
  • Casual work environment
  • Strong commitment to work-life balance
  • Opportunities for growth and advancement
  • Employee Assistance Program
  • Long-term stability with a people-first company

Salary Description
$18.00-$24.00/hr.

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