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Litigation Secretary Jobs (NOW HIRING)

Hinshaw & Culbertson Llp

Litigation Secretary

Chicago, IL · Hybrid

$80K - $110K/yr

Litigation Secretary ID: 731228958 Department: Staff Location: Chicago, IL Salary Range: Estimated $80K- $110K annually. The estimated salary range displayed is specifically for those applicants who ...

C&M Legal Search

Litigation Secretary

San Francisco, CA

$96K - $132K/yr

Litigation Secretary The Litigation Secretary in our San Francisco office provides comprehensive administrative support to a team of attorneys. Key responsibilities include preparing, formatting, and ...

corviaconsulting

Litigation secretary

Los Angeles, CA · On-site

$28 - $33/hr

We are seeking a highly organized and detail-oriented Litigation Secretary to join our team in our Los Angeles office. This role is ideal for a professional who thrives in a fast-paced legal ...

Law Firm

Be Seen First

Litigation Secretary

Las Vegas, NV · On-site

$65K - $80K/yr

Nevada based Law Firm, with this location in Las Vegas, has an opening for an Experienced Litigation Secretary to work in Commercial/Business Litigation. Requirements: · 3 years plus of Litigation ...

COLE HUBER LLP

Litigation Secretary

Ontario, CA · On-site

LITIGATION SECRETARY Ontario office of municipal defense firm seeks an experienced Litigation Secretary with 5 years of experience to support the multiple senior level attorneys with complex ...

TEEMA

Litigation Secretary

Sacramento, CA · On-site

$40 - $46/hr

Job Summary Litigation Secretary TEEMA Contract In-Office | Sacramento, CA, United States Responsibilities * Track case deadlines and ensure timely submissions. * Maintain confidentiality of ...

Cole Huber LLP

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Litigation Secretary

Roseville, CA · On-site

LITIGATION SECRETARY Roseville office of municipal defense firm seeks an experienced Litigation Secretary with 5 years of experience to support the multiple senior level attorneys with complex ...

Urgent

LHH US

Litigation Secretary

Chicago, IL · Hybrid

$58K - $65K/yr

Plaintiff's Litigation Secretary Location: Chicago, IL (Hybrid/Onsite options available) LHH is working with a well-established plaintiff-side firm looking to add an experienced Litigation Secretary ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment ...

Aleshire & Wynder

Litigation Secretary

Irvine, CA

$40 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment ...

LHH US

Litigation Secretary

Chicago, IL · Hybrid

$58K - $65K/yr

Plaintiff's Litigation Secretary Location: Chicago, IL (Hybrid/Onsite options available) LHH is working with a well-established plaintiff-side firm looking to add an experienced Litigation Secretary ...

HERS Advisors

Litigation Secretary

San Diego, CA · Hybrid

Litigation Legal Secretary HERS Advisors is working with a premiere law firm who has an immediate need for a Litigation Legal Secretary to support a busy group of amazing litigators in their San ...

Fisher & Phillips LLP

Litigation Secretary

Atlanta, GA · On-site

Litigation Secretary (Atlanta, Full-time, Hybrid) Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team.

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$30.5K

$68.2K

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How much do litigation secretary jobs pay per year?

As of Jun 8, 2026, the average yearly pay for litigation secretary in the United States is $68,191.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,500.00 and $82,500.00 per year, depending on experience, location, and employer.

How to become a litigation secretary?

To become a litigation secretary, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Many employers prefer candidates with experience in legal settings and proficiency in legal software and document management. Some may also pursue certifications such as the Certified Legal Secretary (CLS) to enhance their qualifications.

What Is a Litigation Secretary?

A litigation secretary performs a number of administrative and paralegal job duties in the law office of a litigation lawyer. As a litigation secretary, your job duties include filing legal documents, communicating with clients, and handling the hourly billing for legal fees. While you play an integral part in the legal system, you are not allowed to represent clients in a court of law or give legal advice. The qualifications needed for a career as a litigation secretary include an associate degree in legal secretary or legal assistant fields of study. Some employers may prefer additional qualifications like certification in legal assisting. Organizational skills and administrative experience are crucial for this career.

What are some common challenges a Litigation Secretary faces when managing multiple cases simultaneously?

Litigation Secretaries often juggle several cases at once, each with its own deadlines, documents, and attorney preferences. Staying organized and prioritizing tasks is crucial, as missing a court filing or deadline can have serious consequences. Effective communication with attorneys and paralegals, maintaining accurate calendars, and having a strong command of legal document formatting are essential to managing these challenges successfully. Many Litigation Secretaries develop systems for tracking case progress and proactively anticipate the needs of their legal teams to stay ahead.

What is the difference between Litigation Secretary vs Paralegal?

AspectLitigation SecretaryParalegal
CredentialsHigh school diploma or equivalent; some may have legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, courtsLaw firms, corporate legal departments, government agencies
ResponsibilitiesManaging schedules, preparing legal documents, filing, client communicationLegal research, drafting documents, case preparation, assisting attorneys

While both roles support legal teams, a Litigation Secretary primarily handles administrative tasks and document management, whereas a Paralegal performs more substantive legal work like research and case preparation. Both roles are essential in litigation settings but differ in scope and responsibilities.

What are litigation secretaries?

Litigation secretaries are administrative professionals who support lawyers and legal teams during the litigation process. They handle tasks such as preparing legal documents, filing court papers, managing case files, scheduling meetings, and maintaining communication with clients and court personnel. Their work ensures that attorneys have the organizational and administrative support needed to effectively represent their clients in court. Litigation secretaries often possess strong knowledge of legal terminology, court procedures, and document management systems.

What are the key skills and qualifications needed to thrive as a Litigation Secretary, and why are they important?

To thrive as a Litigation Secretary, you need strong organizational skills, attention to detail, and knowledge of legal procedures, often supported by a legal secretary certificate or relevant experience. Familiarity with legal document management systems, e-filing platforms, and word processing software is typically required. Excellent written and verbal communication, discretion, and the ability to multitask under pressure are standout soft skills for this role. These competencies ensure efficient case management, accurate document preparation, and effective support for attorneys in a fast-paced legal environment.
More about Litigation Secretary jobs
What cities are hiring for Litigation Secretary jobs? Cities with the most Litigation Secretary job openings:
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What are popular job titles related to Litigation Secretary jobs? For Litigation Secretary jobs, the most frequently searched job titles are:
Litigation Secretary jobs near you
Infographic showing various Litigation Secretary job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 95% Full Time, 3% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $68,191 per year, or $32.8 per hour.
Litigation Secretary

Litigation Secretary

Hinshaw & Culbertson Llp

Chicago, IL • Hybrid

$80K - $110K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

My Account
Openings >> Litigation Secretary
Litigation Secretary
Summary
Title: Litigation Secretary ID: 731228958 Department: Staff Location: Chicago, IL Salary Range: Estimated $80K- $110K annually. The estimated salary range displayed is specifically for those applicants who will perform work in the state of Illinois if selected for the role. Benefits include medical/dental/vision/life insurance & 401(k). Salary Range *Note*: Any offered salary is determined based on internal equity, internal salary range, market data, applicant skills, relevant experience, degrees, or certifications. This estimated range is specific to Illinois and not applicable to other locations. Workplace Type: Hybrid
Description
Litigation Secretary
Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Chicago office to provide comprehensive legal and administrative support to a team of attorneys.
The ideal candidate will have experience in civil defense litigation, including trials, and will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Experience involving aviation defense is strongly preferred.
Duties and Responsibilities:
  • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents.
  • Updates and maintains databases that include e-mail lists, contact information and client matter lists.
  • Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.
  • Greets clients and visitors. Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.
  • Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, paralegals and secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
  • Provides administrative support including vendor invoice processing and expense reimbursements.
  • Other related duties and special projects as assigned.
 Qualifications and Prior Experience:
  • High School diploma or equivalent required.
  • Minimum of five years of legal secretarial experience is required, along with a minimum of two years of aviation defense preferred.
  • Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints.
  • Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
  • Knowledge of or ability to learn office procedures, rules and regulations. Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, Adobe, and iManage, Chrome River, Intapp Open or iCreate experience is a plus.
  •  Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours.
Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff.
We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.
As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.
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