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Litigation Secretary Jobs in Florida (NOW HIRING)

Jackson Lewis P.C.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence ...

Jackson Lewis P.C.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence ...

Ogletree Deakins

Legal Secretary

Jacksonville, FL

$40K - $55K/yr

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence ...

JRG Partners

Litigation Legal Secretary

Melbourne, FL · On-site

$55K - $75K/yr

Litigation Legal Secretary We are a national labor and employment law firm seeking an experienced litigation legal assistant (secretary) for its Melbourne. office. The legal assistant provides direct ...

State Farm

Legal Secretary

Saint Petersburg, FL · On-site

$41K - $56K/yr

Petersburg, FL Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and ...

State Farm

Legal Secretary

Saint Petersburg, FL · On-site

$42K - $57K/yr

Petersburg, FL Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and ...

State Farm

Legal Secretary

Saint Petersburg, FL · Hybrid

$42K - $57K/yr

Petersburg, FL Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and ...

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Litigation Secretary information

See Florida salary details

$22.8K

$51K

$74.4K

How much do litigation secretary jobs pay per year?

As of Aug 18, 2026, the average yearly pay for litigation secretary in Florida is $50,958.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $61,700.00 per year, depending on experience, location, and employer.

What is a litigation secretary?

Litigation secretaries are administrative professionals who support lawyers and legal teams during the litigation process. They handle tasks such as preparing legal documents, filing court papers, managing case files, scheduling meetings, and maintaining communication with clients and court personnel. Their work ensures that attorneys have the organizational and administrative support needed to effectively represent their clients in court. Litigation secretaries often possess strong knowledge of legal terminology, court procedures, and document management systems.

What are the key skills and qualifications needed to thrive as a litigation secretary, and why are they important?

To thrive as a Litigation Secretary, you need strong organizational skills, attention to detail, and knowledge of legal procedures, often supported by a legal secretary certificate or relevant experience. Familiarity with legal document management systems, e-filing platforms, and word processing software is typically required. Excellent written and verbal communication, discretion, and the ability to multitask under pressure are standout soft skills for this role. These competencies ensure efficient case management, accurate document preparation, and effective support for attorneys in a fast-paced legal environment.

What are some common challenges a litigation secretary faces when managing multiple cases simultaneously?

Litigation Secretaries often juggle several cases at once, each with its own deadlines, documents, and attorney preferences. Staying organized and prioritizing tasks is crucial, as missing a court filing or deadline can have serious consequences. Effective communication with attorneys and paralegals, maintaining accurate calendars, and having a strong command of legal document formatting are essential to managing these challenges successfully. Many Litigation Secretaries develop systems for tracking case progress and proactively anticipate the needs of their legal teams to stay ahead.

What is the difference between Litigation Secretary vs Paralegal?

AspectLitigation SecretaryParalegal
CredentialsHigh school diploma or equivalent; some may have legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, courtsLaw firms, corporate legal departments, government agencies
ResponsibilitiesManaging schedules, preparing legal documents, filing, client communicationLegal research, drafting documents, case preparation, assisting attorneys

While both roles support legal teams, a Litigation Secretary primarily handles administrative tasks and document management, whereas a Paralegal performs more substantive legal work like research and case preparation. Both roles are essential in litigation settings but differ in scope and responsibilities.

Is a litigation secretary a stressful job?

A litigation secretary's job can be stressful due to tight deadlines, high workload, and the need for accuracy in managing legal documents and schedules. The role often requires strong organizational skills and the ability to handle multiple tasks simultaneously, which can contribute to workplace stress.
More about Litigation Secretary jobs

What cities in Florida are hiring for Litigation Secretary jobs?

Cities in Florida with the most Litigation Secretary job openings:

What are popular job titles related to Litigation Secretary jobs in FL?

For Litigation Secretary jobs in FL, the most frequently searched job titles are:

Litigation Secretary jobs near you
Infographic showing various Litigation Secretary job openings in Florida as of August 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 70% Physical, 14% Hybrid, and 16% Remote job distribution, with an average salary of $50,958 per year, or $24.5 per hour.

Litigation Secretary - Teams

Hinshaw & Culbertson

Fort Lauderdale, FL • On-site

Full-time

Retirement

Posted 4 days ago

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.
We are seeking a litigation secretary to work with a support team in providing comprehensive legal and administrative support to a group of attorneys. The position may be located in our Miami, Tampa or Ft. Lauderdale office.
The ideal candidate will have experience in civil defense litigation, including trials/arbitrations/mediations. The candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Experience in insurance defense and personal injury litigation, as well as multi-state knowledge of court procedures and practices would be ideal.
Responsibilities:
  • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing.
  • Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly.
  • Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.
  • Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.
  • Establishes and maintains calendar and deadline reminder/follow-up systems. Schedule depositions, meetings, medical examinations, inspections. Calendar court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
  • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes ownership of assignments and regularly exchanging information and training tips with team members for maximum job effectiveness.
  • Effectively uses team software to log, manage and handle workflow.
  • Other related duties and special projects as assigned.
Qualifications:
  • High School diploma or equivalent required; Bachelor's degree preferred.
  • Minimum of five years of civil defense litigation legal secretarial experience.
  • Strong organizational skills, efficiency and detail-orientation; ability to prioritize high volume workload and manage numerous tasks and complete them under time constraints.
  • Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
  • Knowledge of or ability to learn office procedures, rules and regulations.
  • Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred.
  • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours.
  • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

Why Join Hinshaw?
At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.
Equal Opportunity Statement
We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

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