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Legal Office Administrator Jobs (NOW HIRING)

Earle Law Firm

Office Administrator II

Birmingham, AL · On-site

$17 - $23.25/hr

Careers Advancement Job Summary We are seeking an Office Administrator to join our team. In this ... Support attorneys and legal staff with document preparation, proofreading, data entry, and ...

Earle Law Firm

Office Administrator II

Birmingham, AL · On-site

$16.75 - $23.25/hr

... seeking an Office Administrator to join our team. In this role, you will coordinate all ... Support attorneys and legal staff with document preparation, proofreading, data entry, and ...

Stargate Recruiting

Office Administrator

Sarasota, FL · On-site

$16.75 - $23/hr

... of an Office Administrator to manage all branches. The administrator shall have full Human ... This person can be within the legal field. Requirements: * A minimum of 4 years of administrative ...

Emery Sapp & Sons

Office Administrator

O Fallon, MO · On-site

$16.75 - $23.25/hr

Office Administrator We are seeking an organized and detail-oriented Office Administrator to manage ... legal duty to furnish information. 41 CFR 60-1.35(c)

Barnes and Thornburg LLP

Office Administrator

Minneapolis, MN · On-site

$18.75 - $25.75/hr

The Office Administrator also serves as a trusted operational advisor to office leadership ... Assists Legal Recruiting with attorney and legal support staff interview scheduling. * Prepares and ...

Flat River Minerals, LLC

Office Administrator

Morgantown, WV · On-site

$18.50 - $25.50/hr

Office Administrator Location: Morgantown, West Virginia Flat River Minerals ("FRM") is a rapidly ... Prepare, organize, mail, record, and track legal, acquisition, and other company documents ...

Find Great People | FGP

Office Administrator

Greenville, SC · On-site

$15.75 - $21.75/hr

Position Summary We are seeking a highly organized and professional Office Administrator to support ... No legal experience is required. They provide training on firm-specific processes and legal systems.

Hornberger Verbitsky, P.C.

Be Seen First

Family Law Paralegal & Office Administrator

Commack, NY · On-site

$60K - $90K/yr

Family Law Paralegal & Office Administrator About the Firm Hornberger Verbitsky, P.C., The Long ... The ideal candidate is comfortable moving between drafting legal documents and managing the ...

Clutch Lending

Office Administrator

Fort Worth, TX · On-site

$22/hr

Office & Loan Admin -- Part-Time Clutch Lending | Fort Worth, TX | On-site $22/hour | 18 hours/week ... Experience in title, escrow, legal, banking, bookkeeping, or office administration can translate ...

Talis Group

Office Administrator

Baton Rouge, LA · On-site

$21 - $24/hr

Maintain office files, prepare business correspondence, and process legal documents. * Oversee the ... admin teams. * Professional, efficient, and timely approach to correspondence and follow-up. * ...

dinsmore

$15.25 - $18.75/hr

This position reports to the Regional Office Administrator. We seek candidates who are dependable ... Experience with legal document handling * Demonstrate confidentiality and discretion

Hoffman Corporation

Office Administrator

Portland, OR · On-site

$45K - $60K/yr

Office Administrator The Office Administrator provides essential administrative and operational ... Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed ...

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Legal Office Administrator information

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$31K

$66.8K

$111.5K

How much do legal office administrator jobs pay per year?

As of Sep 2, 2026, the average yearly pay for legal office administrator in the United States is $66,839.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $74,000.00 per year, depending on experience, location, and employer.

What is a legal office administrator?

Legal Office Administrators are professionals responsible for managing the day-to-day administrative operations of a legal office or law firm. They handle tasks such as scheduling appointments, maintaining legal records, preparing legal documents, and ensuring compliance with legal procedures. Legal Office Administrators often supervise support staff, coordinate communication between attorneys and clients, and help maintain office efficiency. Their role is essential in supporting legal professionals and keeping the office organized.

What are the key skills and qualifications needed to thrive as a legal office administrator?

To thrive as a Legal Office Administrator, you need strong organizational skills, knowledge of legal terminology and procedures, and typically a diploma or degree in legal administration or related fields. Familiarity with legal management software, document management systems, and proficiency in Microsoft Office are commonly required. Exceptional attention to detail, discretion, time management, and effective communication are standout soft skills for this role. These competencies are essential for ensuring the smooth and confidential operation of legal offices, supporting attorneys, and maintaining compliance with legal standards.

What are some common challenges legal office administrators face when managing confidential information?

Legal Office Administrators frequently handle sensitive documents and client information, making confidentiality a top priority. A common challenge is implementing robust protocols to ensure that only authorized personnel have access to confidential files, both in physical and digital formats. Administrators must stay up-to-date with data protection regulations and train staff on best practices to prevent accidental disclosures. Balancing efficiency with security is essential, as is quickly addressing any breaches or compliance issues that may arise.

What is the difference between Legal Office Administrator vs Legal Secretary?

AspectLegal Office AdministratorLegal Secretary
CredentialsTypically requires administrative or legal office certificationsOften requires legal secretarial training or certification
Work EnvironmentManages office operations, supervises staff, handles administrative tasksSupports attorneys with document preparation, scheduling, and correspondence
Employer & Industry UsageUsed across law firms, corporate legal departments, and government agenciesPrimarily found in law firms and legal offices

The Legal Office Administrator focuses on managing the overall office operations and supervising staff, while the Legal Secretary primarily supports attorneys with clerical and administrative tasks. Both roles are essential in legal settings but differ in scope and responsibilities.

What does a legal office administrator do at a law firm?

A legal office administrator manages daily operations in a law firm, including overseeing administrative staff, handling client communications, maintaining case files, scheduling appointments, and ensuring compliance with legal procedures. They often use office management software and require strong organizational and communication skills.

What does a legal office administrator do?

A legal office administrator manages daily operations in a law firm or legal department, including scheduling, client communication, document management, and billing. They often use office management software and require strong organizational and communication skills to support attorneys and staff effectively.
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Cities with the most Legal Office Administrator job openings:

What states have the most Legal Office Administrator jobs?

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Legal Office Administrator jobs near you
Infographic showing various Legal Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $66,839 per year, or $32.1 per hour.

Office Administrator II

Earle Law Firm

Birmingham, AL • On-site

$17 - $23.25/hr

Full-time

Posted 26 days ago

Job description

Benefits/Perks
  • Flexible Scheduling
  • Competitive Compensation
  • Careers Advancement
Job Summary
We are seeking an Office Administrator to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities 
  • Maintain calendar of appointments and meetings
  • Design the office layout with efficiency and organization in mind
  • Collaborate with human resources to create, update, and maintain office procedures
  • Maintain office equipment in good working order with the assistance of the IT department
  • Pay and record invoices
  • Negotiate contracts and pricing with vendors and service providers
  • Accurately maintain general office budget 
  • Answer phones, greet clients and visitors, and direct calls or messages to the appropriate attorney or staff member.
  •  Schedule client appointments, meetings, consultations, court dates, deadlines, and internal office events
  •   Maintain calendars, reminders, contact lists, and administrative tracking systems.
  •   Prepare, scan, copy, file, organize, and distribute legal documents, correspondence, and client materials.
  •  Open, sort, distribute, and process incoming and outgoing mail, packages, and court-related deliveries.
  •   Assist with client intake, conflict checks, new matter setup, and maintaining accurate client information.
  •  Maintain physical and electronic filing systems in accordance with firm policies and confidentiality requirements.
  •   Support attorneys and legal staff with document preparation, proofreading, data entry, and administrative follow-up.
  •   Coordinate office supplies, equipment, conference rooms, maintenance requests, and vendor communications.
  •   Assist with billing support, payment processing, expense tracking, deposits, and basic administrative finance tasks as assigned.
  • Help ensure office policies, procedures, deadlines, and professional standards are followed.
  • Maintain a clean, organized, and professional office environment for clients, staff, and visitors.
Qualifications
  • High school diploma/GED required, some college preferred
  • Previous experience as an Office Manager or similar position preferred
  • Understanding of office equipment, systems, and procedures
  • Skilled in Microsoft Office, Excel, and Outlook
  • Excellent time management skills and ability to prioritize multiple tasks
  • Strong problem-solving skills and attention to detail
  • Excellent verbal and written communication skills
  • Previous experience in legal office administration, receptionist duties, legal support, or a professional office setting preferred.
  •   Strong organizational skills and the ability to manage multiple tasks and deadlines.
  •   Excellent verbal and written communication skills
  •    Professional, courteous, and client-focused demeanor
  •   Ability to maintain confidentiality and handle sensitive client and firm information appropriately.
  • Proficiency with Microsoft Office, email, calendars, scanners, copiers, and general office technology.
  • Attention to detail and accuracy in document handling, data entry, scheduling, and filing.
  •   Ability to work independently, follow instructions, and assist attorneys and staff as needed.
Skills:
·         Office organization and administrative support
·         Client service and phone etiquette
·         Confidentiality and professionalism
·         Scheduling and calendar management
·         Document preparation, scanning, copying, and filing
·         Attention to detail and accuracy
·         Time management and follow-through
·         Written and verbal communication
·         Technology and office equipment proficiency
·         Teamwork and willingness to assist where needed