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Mechanical Administrator Jobs (NOW HIRING)

Maxair Mechanical LLC

Sales Administrator

Marietta, GA · On-site

$18 - $20/hr

Sales Administrator Reports To: VP of Commercial Sales Location: 814 Livingston Ct, Marietta, GA ... MAXAIR Mechanical, founded in 1988, is a people-first company that provides commercial and ...

New

Maxair Mechanical, LLC

Sales Administrator

Marietta, GA · On-site

$18 - $20/hr

Sales Administrator Reports To: VP of Commercial Sales Location: 814 Livingston Ct, Marietta, GA ... MAXAIR Mechanical, founded in 1988, is a people-first company that provides commercial and ...

New

HANNAS MECHANICAL CONTRACTORS INC

Be Seen First

HVAC Mechanical Project Manager

Milltown, NJ · On-site

$110K - $130K/yr

Review quantity takeoffs prepared by Project Administrators for accuracy and completeness * Review ... C Contractor Mechanical Contractor Air Conditioning Heating Contractor Electrical Contractor ...

HANNAS MECHANICAL CONTRACTORS INC

Be Seen First

HVAC Mechanical Project Manager

Milltown, NJ · On-site

$110K - $130K/yr

Review quantity takeoffs prepared by Project Administrators for accuracy and completeness * Review ... C Contractor Mechanical Contractor Air Conditioning Heating Contractor Electrical Contractor ...

Express Employment Professionals - Aberdeen, WA

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HVAC Sales & Installation Manager

Shelton, WA · On-site

$30 - $35/hr (+ commission)

... Mechanical Administrator or Electrical Administrator certification (or the ability to obtain) · Knowledge of permitting and code compliance · Experience using HVAC estimating, scheduling, or CRM ...

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Mechanical Administrator information

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$34K

$110.3K

$192.5K

How much do mechanical administrator jobs pay per year?

As of Sep 7, 2026, the average yearly pay for mechanical administrator in the United States is $110,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,000.00 and $139,000.00 per year, depending on experience, location, and employer.

What is a mechanical administrator?

Mechanical Administrators are professionals who oversee the administrative aspects of mechanical projects, departments, or companies. Their responsibilities often include coordinating schedules, managing documentation, handling procurement, ensuring compliance with safety regulations, and facilitating communication between engineering teams and management. They play a critical role in helping mechanical operations run smoothly and efficiently by organizing resources, tracking project progress, and supporting project managers or engineers in their daily tasks.

What does a mechanical administrator do?

As a Mechanical Administrator, your daily responsibilities often include managing documentation, processing work orders, coordinating schedules, and maintaining inventory for mechanical parts and equipment. You serve as a critical liaison between engineering, maintenance, and administrative teams, ensuring clear communication and efficient workflow. This role requires strong organizational skills and attention to detail, as you will frequently track compliance records, update maintenance logs, and help resolve logistical issues that may arise. By streamlining administrative processes, you directly contribute to the smooth operation and productivity of the mechanical department.

What are the key skills and qualifications needed to thrive as a mechanical administrator?

To thrive as a Mechanical Administrator, you need strong organizational skills, attention to detail, and a background in mechanical systems or engineering, often supported by relevant administrative or technical qualifications. Familiarity with project management software, maintenance tracking systems, and office productivity tools like Microsoft Office is typically required. Excellent communication, problem-solving abilities, and multitasking skills help set outstanding professionals apart in this role. These competencies ensure efficient coordination of mechanical operations, accurate documentation, and smooth communication between technical teams and management.
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Mechanical Administrator jobs near you
Infographic showing various Mechanical Administrator job openings in the United States as of August 2026, with employment types broken down into 97% Full Time, and 3% Contract. Highlights an 92% In-person, and 8% Hybrid job distribution, with an average salary of $110,278 per year, or $53 per hour.

Dispatcher / Scheduler / Administrator (Admin & Bookkeeping Focus)

KC Mechanical

Colchester, VT • On-site

$18 - $26/hr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 8 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off

 KC Mechanical | Central & Northern Vermont (In-Person)
Schedule: Full-time, starting at 7:30 AM
This role plays a key part in handling early-morning schedule adjustments and customer communications before technicians head into the field.

Do you enjoy keeping things organized, juggling details, and keeping an office running smoothly? If you like supporting a team, staying on top of schedules, and working with numbers from time to time, this role blends all of that into a fast-moving, people-focused position.
About KC Mechanical
KC Mechanical is a locally owned Vermont business specializing in the service, repair, installation, and preventive maintenance of commercial kitchen equipment. We work with restaurants, schools, healthcare facilities, and other commercial kitchens across Central and Northern Vermont to keep critical equipment running safely and reliably.
Our technicians service a wide range of hot-side and cold-side equipment, including ovens, ranges, dishwashers, refrigeration, walk-ins, and ice machines. We take pride in doing things the right way, supporting our team, and providing dependable service our customers can count on.
KC Mechanical is growing, and we’re building a strong, collaborative office and field team to support that growth.
KC Mechanical is hiring a Dispatcher / Scheduler / Administrator to coordinate daily technician service calls while also supporting general office administration and light bookkeeping functions. You’ll work closely with a tight-knit admin team to support our field technicians and help keep internal operations organized and accurate.
If you’ve worked in scheduling, accounts payable, accounts receivable, bookkeeping, or administrative roles—especially in a construction, maintenance, or service-based business—this could be a great fit.
What You’ll Be Doing
  • Organize, schedule, and maintain daily technician routes and service calls across Vermont
  • Handle early-morning schedule adjustments and customer communications
  • Assign and adjust jobs based on priority, timing, location, technician skill set, and parts availability
  • Track technician progress throughout the day and adjust schedules as needed
  • Communicate with technicians and customers regarding arrival times, changes, and follow-ups
  • Create dispatch tickets and maintain accurate service records
  • Assist with basic administrative and bookkeeping tasks, including:
    • Invoicing support and customer payment processing
    • Accounts payable and accounts receivable assistance
    • Data entry and record reconciliation
    • Working within QuickBooks to help maintain accurate financial records (experience preferred)
  • Support additional administrative projects as needed (vehicle maintenance tracking, seasonal tire changes, etc.)
You’re a Great Fit If You:
  • Enjoy staying organized and keeping things accurate
  • Can manage changing priorities calmly and efficiently
  • Are comfortable working in a team-based, in-person office environment
  • Have experience with QuickBooks, bookkeeping, or AP/AR functions (preferred, not required)
  • Are confident using computers, spreadsheets, and internal systems
  • Enjoy learning new systems and helping the office run smoothly
Why Work at KC Mechanical?
  • Friendly, supportive, team-oriented office environment
  • Full-time position with benefits, including:
    • Medical, Dental, and HRA
    • 401(k) with company match
  • Paid time off and paid holidays
  • Locally owned, growing Vermont business
  • A team that genuinely supports each other and has your back
Sound like your kind of pace? Let’s talk.