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Mechanical Administrator Jobs (NOW HIRING)

Express Employment Professionals - Aberdeen, WA

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HVAC Sales & Installation Manager

Shelton, WA · On-site

$30 - $35/hr

... Mechanical Administrator or Electrical Administrator certification (or the ability to obtain) · Knowledge of permitting and code compliance · Experience using HVAC estimating, scheduling, or CRM ...

RK Mechanical

Project Manager - Mechanical

Denver, CO

$100K - $120K/yr

Administer contracts, buyout, documentation, meetings, billings, change conditions, labor ... RK Mechanical, Inc. and our client. * Ensure contract agreements are expeditiously secured ...

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Mechanical Administrator information

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$34K

$110.3K

$192.5K

How much do mechanical administrator jobs pay per year?

As of Aug 18, 2026, the average yearly pay for mechanical administrator in the United States is $110,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,000.00 and $139,000.00 per year, depending on experience, location, and employer.

What is a mechanical administrator?

Mechanical Administrators are professionals who oversee the administrative aspects of mechanical projects, departments, or companies. Their responsibilities often include coordinating schedules, managing documentation, handling procurement, ensuring compliance with safety regulations, and facilitating communication between engineering teams and management. They play a critical role in helping mechanical operations run smoothly and efficiently by organizing resources, tracking project progress, and supporting project managers or engineers in their daily tasks.

What does a mechanical administrator do?

As a Mechanical Administrator, your daily responsibilities often include managing documentation, processing work orders, coordinating schedules, and maintaining inventory for mechanical parts and equipment. You serve as a critical liaison between engineering, maintenance, and administrative teams, ensuring clear communication and efficient workflow. This role requires strong organizational skills and attention to detail, as you will frequently track compliance records, update maintenance logs, and help resolve logistical issues that may arise. By streamlining administrative processes, you directly contribute to the smooth operation and productivity of the mechanical department.

What are the key skills and qualifications needed to thrive as a mechanical administrator?

To thrive as a Mechanical Administrator, you need strong organizational skills, attention to detail, and a background in mechanical systems or engineering, often supported by relevant administrative or technical qualifications. Familiarity with project management software, maintenance tracking systems, and office productivity tools like Microsoft Office is typically required. Excellent communication, problem-solving abilities, and multitasking skills help set outstanding professionals apart in this role. These competencies ensure efficient coordination of mechanical operations, accurate documentation, and smooth communication between technical teams and management.
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What job categories do people searching Mechanical Administrator jobs look for?

The top searched job categories for Mechanical Administrator jobs are:

Mechanical Administrator jobs near you
Infographic showing various Mechanical Administrator job openings in the United States as of August 2026, with employment types broken down into 91% Full Time, 7% Part Time, 1% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $110,278 per year, or $53 per hour.

Retail Office Administrator

Mechanical One

Altamonte Springs, FL • On-site

$16.75 - $23.25/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Mechanical One Retail Office Administrator

Mechanical One is a leading provider of HVAC, plumbing, electrical, and gas services, committed to excellence in customer service and operational efficiency.

Job Summary

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team in Tampa, FL. In this role, you will support the daily operations of our retail office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment.

Key Responsibilities
  • Oversee daily office operations to support retail store functions.
  • Manage inventory records, process purchase orders, and track shipments.
  • Handle customer inquiries, resolve issues, and provide exceptional service.
  • Process payroll, employee schedules, and timekeeping records.
  • Maintain accurate sales reports, financial records, and store documentation.
  • Assist with onboarding new employees, including training and paperwork.
  • Coordinate store meetings, vendor communication, and office correspondence.
  • Ensure compliance with company policies and retail regulations.
  • Assist with marketing efforts, promotions, and social media updates as needed.
  • Support store leadership with administrative tasks and special projects.
Qualifications
  • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Previous experience in office administration, retail management, or customer service preferred.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.
  • Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus.
  • Strong organizational, problem-solving, and time-management abilities.
  • Ability to multitask and work in a fast-paced environment.
  • Knowledge of retail operations and inventory management is a plus.
Benefits
  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • A dynamic and supportive work environment.
Equal Employment Opportunity Statement

Mechanical One is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

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