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Mechanical Administrator Jobs (NOW HIRING)

Bigfoot Staffing

Parts Administrator

Tigard, OR · On-site

$26 - $30/hr

A background in parts, industrial products, mechanical equipment, distribution, manufacturing, or service support would be helpful, but the company is also open to strong administrators or customer ...

Hussey Copper

Mechanical Maintenance

Leetsdale, PA · On-site

$21.75 - $29.25/hr

The Mechanical Maintenance position installs, maintains, troubleshoots, and repairs plant ... Libertas Copper, LLC, dba Hussey Copper exudes the utmost respect to the environment and safety of ...

Hussey Copper

Mechanical Maintenance

Leetsdale, PA · On-site

$21.75 - $29.25/hr

The Mechanical Maintenance position installs, maintains, troubleshoots, and repairs plant ... Libertas Copper, LLC, dba Hussey Copper exudes the utmost respect to the environment and safety of ...

HX5 LLC

Systems Administrator

Brook Park, OH · On-site

Systems Administrator Systems Administrator II NASA Glenn Research Center Brook Park, OH HX5 is an ... Bachelor's degree or higher in Electrical Engineering, Computer Science Engineering, or Mechanical ...

3B Staffing LLC

SCCM Administrator

Jackson, MI · On-site

SCCM Administrator *Local to MI Summary: Implement, administer, configure, and support the SCCM ... Investigate, analyze, and resolve technical issues, and actively pursue mechanisms for preventing ...

3B Staffing LLC

SCCM Administrator

Jackson, MI · On-site

SCCM Administrator *Local to MI Summary: Implement, administer, configure, and support the SCCM ... Investigate, analyze, and resolve technical issues, and actively pursue mechanisms for preventing ...

RK Mechanical

Project Manager - Mechanical

Cheyenne, WY · On-site

$100K - $120K/yr

Administer contracts, buyout, documentation, meetings, billings, change conditions, labor ... RK Mechanical, Inc. and our client. * Ensure contract agreements are expeditiously secured ...

RK Mechanical

Project Manager - Mechanical

Abilene, TX · On-site

$100K - $120K/yr

Administer contracts, buyout, documentation, meetings, billings, change conditions, labor ... RK Mechanical, Inc. and our client. * Ensure contract agreements are expeditiously secured ...

RK Mechanical

Project Manager - Mechanical

Phoenix, AZ · On-site

$100K - $120K/yr

Administer contracts, buyout, documentation, meetings, billings, change conditions, labor ... RK Mechanical, Inc. and our client. * Ensure contract agreements are expeditiously secured ...

OMNIA Healthcare Group

Administrator

Lincolnwood, IL · On-site

$110K - $130K/yr

The Administrator acts as the director of the facility and representative in the community and is ... mechanical devices is required. * Limited potential for exposure to environmental hazards.

Omnia Healthcare Group

Administrator

Lincolnwood, IL · On-site

The Administrator acts as the director of the facility and representative in the community and is ... mechanical devices is required. * Limited potential for exposure to environmental hazards.

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Mechanical Administrator information

See salary details

$34K

$110.3K

$192.5K

How much do mechanical administrator jobs pay per year?

As of Sep 7, 2026, the average yearly pay for mechanical administrator in the United States is $110,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,000.00 and $139,000.00 per year, depending on experience, location, and employer.

What is a mechanical administrator?

Mechanical Administrators are professionals who oversee the administrative aspects of mechanical projects, departments, or companies. Their responsibilities often include coordinating schedules, managing documentation, handling procurement, ensuring compliance with safety regulations, and facilitating communication between engineering teams and management. They play a critical role in helping mechanical operations run smoothly and efficiently by organizing resources, tracking project progress, and supporting project managers or engineers in their daily tasks.

What does a mechanical administrator do?

As a Mechanical Administrator, your daily responsibilities often include managing documentation, processing work orders, coordinating schedules, and maintaining inventory for mechanical parts and equipment. You serve as a critical liaison between engineering, maintenance, and administrative teams, ensuring clear communication and efficient workflow. This role requires strong organizational skills and attention to detail, as you will frequently track compliance records, update maintenance logs, and help resolve logistical issues that may arise. By streamlining administrative processes, you directly contribute to the smooth operation and productivity of the mechanical department.

What are the key skills and qualifications needed to thrive as a mechanical administrator?

To thrive as a Mechanical Administrator, you need strong organizational skills, attention to detail, and a background in mechanical systems or engineering, often supported by relevant administrative or technical qualifications. Familiarity with project management software, maintenance tracking systems, and office productivity tools like Microsoft Office is typically required. Excellent communication, problem-solving abilities, and multitasking skills help set outstanding professionals apart in this role. These competencies ensure efficient coordination of mechanical operations, accurate documentation, and smooth communication between technical teams and management.
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Mechanical Administrator jobs near you
Infographic showing various Mechanical Administrator job openings in the United States as of August 2026, with employment types broken down into 97% Full Time, and 3% Contract. Highlights an 92% In-person, and 8% Hybrid job distribution, with an average salary of $110,278 per year, or $53 per hour.

Parts Administrator

Bigfoot Staffing

Tigard, OR • On-site

$26 - $30/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 21 days ago

Key responsibilities

  • Help finalize parts orders by confirming order details and ensuring accuracy before processing

  • Enter, organize, and track parts orders using internal systems

  • Communicate with customers regarding parts requests, order status, and follow-up needs

Job description

BigFoot Staffing is working with an established industrial equipment company to hire a Parts Administrator. This is a direct hire opportunity with a company that supports customers through equipment sales, service, parts, and ongoing technical support.


This position is ideal for someone who enjoys customer communication, order coordination, and keeping details organized. The Parts Administrator will help customers finalize parts needs, confirm order details, coordinate internal follow-up, and make sure parts-related requests are handled accurately and efficiently.


This role has some overlap with inside sales, but the primary focus is order accuracy, customer support, and parts administration rather than prospecting or account growth. A background in parts, industrial products, mechanical equipment, distribution, manufacturing, or service support would be helpful, but the company is also open to strong administrators or customer service professionals who are tech savvy and eager to learn.


Job Duties:

  • Communicate with customers regarding parts requests, order details, availability, pricing, and follow-up needs
  • Help finalize order information and ensure details are accurate before processing
  • Enter, organize, and track parts orders using internal systems
  • Coordinate with internal teams to confirm information, resolve questions, and keep orders moving
  • Follow up with customers regarding open orders, missing details, status updates, and related questions
  • Support the parts department with administrative tasks, documentation, and order organization
  • Help identify customer needs and route technical questions to the appropriate internal resource
  • Maintain accurate customer, order, and parts-related records
  • Provide professional, responsive service by phone and email
  • Assist with general department workflow and help ensure customers receive timely support


Qualifications:

  • 2+ years of customer service, order entry, administrative support, inside sales support, parts, or related experience
  • Strong attention to detail and comfort working with order information, part numbers, pricing, and customer notes
  • Comfortable using computers, email, spreadsheets, databases, and business software
  • Able to communicate clearly with customers and internal team members
  • Organized, dependable, and able to manage multiple open items at once
  • Mechanical, industrial, equipment, distribution, manufacturing, or parts-related experience is a plus
  • Ability to learn product and equipment terminology over time
  • Comfortable asking questions and following through until details are confirmed


Compensation, Schedule, and Benefits:

  • $26–$30/hr DOE
  • Monday–Friday schedule
  • Strong medical benefits
  • Standout 401(k) program
  • Paid time off and paid holidays
  • Dental and vision coverage
  • Employee Assistance Program, EAP


Our client is a second chance employer and individuals with criminal records are encouraged to apply!


If you think your experience aligns with the Parts Administrator role, apply today!


By applying for this job, you consent to being contacted by BigFoot Staffing representatives about job opportunities via text messaging. Standard messaging rates may apply. You may opt-out at any time by replying 'STOP' to any message received.