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Invoicing Specialist Jobs (NOW HIRING)

Wylander

Invoicing Specialist

Bolingbrook, IL · On-site

$30/hr

  • Retirement

  • PTO

Eligible for overtime The Senior Xactimate Invoicing Specialist is responsible for preparing, reviewing, and managing accurate Xactimate invoices and supplements for residential and commercial ...

Wylander

Invoicing Specialist

Bolingbrook, IL

$30 - $35/hr

  • Retirement

  • PTO

Eligible for overtime The Senior Xactimate Invoicing Specialist is responsible for preparing, reviewing, and managing accurate Xactimate invoices and supplements for residential and commercial ...

New

Wylander

Invoicing Specialist

Bolingbrook, IL

$30 - $35/hr

  • Retirement

  • PTO

Eligible for overtime The Senior Xactimate Invoicing Specialist is responsible for preparing, reviewing, and managing accurate Xactimate invoices and supplements for residential and commercial ...

New

Versatech Automation

Invoicing Specialist

Harvey, LA · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist to support invoicing and accounts receivable functions within the Oil & Gas industry . This role is ...

Versatech Automation

Invoicing Specialist

Houston, TX · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist to support invoicing and accounts receivable functions within the Oil & Gas industry . This role is ...

ADVANCED DIGITAL CABLE INC

Invoicing Specialist

Blairsville, GA · On-site

$22 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are looking for a dedicated Invoicing Specialist to join our finance team. In this role, you aren't just "crunching numbers"--you are the final guardian of our revenue cycle, ensuring our ...

Robert Half

Invoicing Specialist

Pittsburgh, PA · On-site

$50K - $55K/yr

We are looking for an Invoicing Specialist to support accurate and timely billing operations in Pittsburgh, Pennsylvania. This role is ideal for someone who thrives in a detail-focused environment ...

Harbor IT

Invoicing Specialist

  • Medical

  • PTO

The Invoicing Specialist is responsible for accurate and timely customer invoicing related to managed service agreements, recurring contracts, and service ticket activity. This role works primarily ...

New

Graphic Village

Invoicing Specialist

Muncie, IN

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Summary/Objective Graphic Village is seeking a detail-oriented and organized Invoicing Specialist to join our team. The ideal candidate will support a variety of accounting and administrative ...

Schindler Group

Invoicing Specialist

Atlanta, GA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

Join us as a Invoicing Specialist Your main responsibilities illing between 10 and 13 offices Between 150 and 337 invoices monthly Completing customer forms Completing manual invoices Notarizing ...

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Invoicing Specialist information

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How much do invoicing specialist jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for invoicing specialist in the United States is $22.18, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.72 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing specialist?

To thrive as an Invoicing Specialist, you need strong attention to detail, proficiency in basic accounting principles, and experience with billing or finance, often supported by a relevant degree or coursework. Familiarity with invoicing software, ERP systems like SAP or QuickBooks, and spreadsheet tools such as Microsoft Excel is essential. Excellent organizational skills, time management, and effective communication help ensure accuracy and timely resolution of billing issues. These skills are vital for maintaining financial accuracy, fostering client trust, and ensuring smooth cash flow within the organization.

What does an invoicing specialist do?

An Invoicing Specialist is responsible for preparing, issuing, and managing invoices for goods or services provided by a company. They ensure accurate billing, track payments, and resolve discrepancies or billing issues with clients. Invoicing Specialists often collaborate with accounting and sales teams to verify transaction details and maintain accurate financial records. Their work helps ensure timely payments and supports the overall financial health of the organization.

What are some common challenges faced by invoicing specialists and how can they be addressed?

Invoicing Specialists often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between billing and payment records. These challenges can be addressed by developing strong organizational skills, adopting robust accounting software, and maintaining clear communication with clients and internal departments. Regular training on compliance and process improvements also helps in minimizing errors and streamlining invoicing workflows.

What is the difference between Invoicing Specialist vs Accounts Payable Clerk?

AspectInvoicing SpecialistAccounts Payable Clerk
Primary RolePrepares and sends customer invoices, ensures billing accuracyProcesses and verifies incoming vendor invoices, manages payments
CredentialsBasic accounting knowledge, familiarity with invoicing softwareAccounting or finance background, experience with AP systems
Work EnvironmentFinance or accounting departments, customer service focusFinance or accounting departments, vendor relations focus
Industry UsageCommon in retail, manufacturing, service industriesCommon in corporate, government, and non-profit sectors

The Invoicing Specialist focuses on creating and managing customer invoices, ensuring billing accuracy. In contrast, the Accounts Payable Clerk handles vendor invoices and manages payments. Both roles require accounting knowledge but serve different parts of the financial process, making them distinct yet related positions within finance departments.

How much does an invoicing specialist make?

An invoicing specialist typically earns between $40,000 and $60,000 annually, depending on experience, location, and industry. Salaries can vary based on certifications, technical skills, and the size of the organization.

Is invoicing a hard job?

Invoicing as an Invoicing Specialist involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but may require handling high volumes of transactions and resolving discrepancies, which can be challenging for some individuals. Developing strong organizational skills and understanding billing procedures can help manage the workload effectively.
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Invoicing Specialist jobs near you
Infographic showing various Invoicing Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $46,141 per year, or $22.2 per hour.

Invoicing Specialist

Wylander

Bolingbrook, IL • On-site

$30/hr

Full-time

Retirement, PTO

Posted 4 days ago

Job description

Wylander, a recruiting company specializing in the restoration industry, is hiring a Senior Xactimate Invoicing Specialist for a full-service disaster restoration company, located in Bolingbrook, IL.
Benefits:
  • Pay- $30.00-$35.00/ hr (DOE)
  • Eligible for Bonus
  • Eligible for 401K
  • PTO
  • Eligible for overtime

The Senior Xactimate Invoicing Specialist is responsible for preparing, reviewing, and managing accurate Xactimate invoices and supplements for residential and commercial restoration projects. This role supports water mitigation, sewage losses, demolition, crime scene cleanup, structural cleaning, and other restoration services by ensuring invoices are complete, well-documented, and compliant with insurance carrier guidelines and IICRC standards. Working closely with Project Managers, Mitigation Technicians, Insurance Adjusters, Third-Party Administrators (TPAs), and the Accounting team, the Senior Xactimate Invoicing Specialist defends invoiced amounts, negotiates supplements, and helps maximize appropriate insurance reimbursement while maintaining exceptional accuracy, compliance, and attention to detail. Additional duties may be assigned as business needs require.
Responsibilities:
  • Prepare, review, and finalize accurate Xactimate invoices, supplements, and final billing packages for residential and commercial restoration projects, including water mitigation, sewage losses, demolition, crime scene cleanup, structural cleaning, and other restoration services, ensuring compliance with IICRC standards, insurance carrier guidelines, and company policies.
  • Review and compile field documentation-including scopes of work, photo documentation, moisture maps, psychrometric readings, drying logs, equipment logs, and technician notes-to create complete, well-supported invoices that accurately capture completed work and maximize appropriate insurance reimbursement.
  • Submit invoices, supplements, and supporting documentation through insurance carrier and third-party administrator (TPA) platforms, including XactAnalysis, Alacrity, Code Blue, Contractor Connection, and other carrier portals, ensuring timely processing and compliance with carrier requirements.
  • Defend invoiced amounts by communicating with insurance adjusters, desk reviewers, and TPA auditors, resolving billing discrepancies, negotiating supplements, and preparing evidence-based rebuttals supported by IICRC standards, Xactimate best practices, and claim documentation.
  • Monitor the billing lifecycle by tracking invoice status, supplements, approvals, unpaid claims, and outstanding balances to improve turnaround times, optimize cash flow, and support accounts receivable and collections efforts.
  • Collaborate with Project Managers, Mitigation Technicians, Reconstruction Teams, and Accounting to ensure documentation is complete, invoices accurately reflect completed work, and billing is submitted promptly and accurately.
  • Maintain organized electronic claim files, identify opportunities to improve invoicing processes, reduce carrier objections, and provide guidance to field teams on documentation requirements that support successful insurance billing and timely claim payment.
  • Stay current on Xactimate pricing updates, insurance carrier requirements, IICRC standards, and restoration industry best practices while mentoring junior invoicing specialists, maintaining confidentiality, and performing other duties as assigned.

Requirements:
  • Experience: Minimum of 10 Xactimate managing the insurance supplement/dispute process specifically within the property restoration industry
  • Required Certifications:
    o Active IICRC WRT (Water Damage Restoration Technician) and ASD (Applied Structural Drying Technician) certifications are strictly required.
    o Xactimate Level 2 Certification (at a minimum) is required; Level 3 is highly preferred.
  • Data-Driven Mastery: Deep understanding of how to interpret and leverage psychometric readings, moisture maps, and drying logs to mathematically and scientifically justify mitigation equipment and timelines under IICRC guidelines.
  • TPA Savvy: Proven track record of navigating TPA audit frameworks and successfully overturning unjustified invoice reductions.
  • Communication Skills: Exceptional written and verbal communication skills; ability to maintain a professional, firm, and diplomatic demeanor when handling adversarial negotiations with adjusters.
    Keywords: construction, restoration, xactimate

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